[{"id":"28672367-1e64-4468-a9ae-a53134caf232","order":1,"text":"[Company name]","fontSize":"16","textAlign":"center","bold":true,"underline":false,"marginBottom":"2","cflou":false,"active":true},{"id":"f3d13808-2847-460a-9b65-39be8d82114c","order":2,"text":"[Company address]","fontSize":"11","textAlign":"center","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"fc8506d3-805c-49fc-a0c6-f3724a7532a5","order":3,"text":"COMPANY VEHICLE USE AND DRIVING POLICY","fontSize":"20","textAlign":"center","bold":true,"underline":false,"marginBottom":"6","cflou":false,"active":true},{"id":"4219cb15-a82d-4b30-b630-aa8dcf11b995","order":4,"text":"Applicable in all fifty States, the District of Columbia and the territories of the United States","fontSize":"11","textAlign":"center","bold":false,"underline":false,"marginBottom":"14","cflou":false,"active":true},{"id":"1121baf0-dd75-4a44-a4e1-c860d652827f","order":5,"text":"Effective Date: [Effective date] | Policy Owner: [Policy owner]","fontSize":"12","textAlign":"center","bold":false,"underline":false,"marginBottom":"22","cflou":false,"active":true},{"id":"88268162-18f6-4e34-97a5-dc280a233530","order":6,"text":"1. PURPOSE","fontSize":"16","textAlign":"left","bold":true,"underline":false,"marginBottom":"8","cflou":false,"active":true,"marginTop":"20","sectionNum":"S01"},{"id":"511d187a-4952-45e6-9414-bba581e54f45","order":7,"text":"[Company name] (the \"Company\") maintains this Company Vehicle Use and Driving Policy (this \"Policy\") to protect the safety of its Employees and of the public, to define who may drive on Company Business, to fix the standards of conduct that apply to that driving, and to record the steps the Company takes to satisfy itself that every person it permits to drive on its behalf is qualified to do so.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"2bff4db5-2fce-4b73-946f-2c518b887a8a","order":8,"text":"The Company owes a duty of reasonable care in the selection, qualification, training, supervision and retention of the persons it entrusts with vehicles and with driving duties. Claims of negligent entrustment, negligent hiring and negligent retention are directed at that duty. This Policy is the principal means by which the Company discharges it, and compliance with this Policy is a condition of the privilege of driving on Company Business.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"c6951433-f816-418d-9288-036aa2daa451","order":9,"text":"Nothing in this Policy authorizes, encourages or requires any person to violate a traffic law, a vehicle safety regulation or an hours-of-service limitation. Where a schedule, appointment, route or workload cannot be met without doing so, the Covered Driver must not attempt to meet it and must report the circumstance to [Policy owner] promptly. No Covered Driver will suffer any adverse consequence for a good-faith refusal to drive in a manner that would be unlawful or unsafe.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"174aa545-699d-495a-be65-24bf1bd72932","order":10,"text":"Terms used in this Policy with an initial capital letter have the meanings given to them in the Section entitled \"Definitions\".","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"4bd2fe12-db5a-49da-bcfe-fcb7f205139c","order":11,"text":"2. SCOPE AND APPLICATION","fontSize":"16","textAlign":"left","bold":true,"underline":false,"marginBottom":"8","cflou":false,"active":true,"marginTop":"20","sectionNum":"S02"},{"id":"d7df2387-f1be-4fb0-b164-eaae5b0e89b2","order":12,"text":"This Policy applies to both Company Vehicles and personal vehicles used for Company Business.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"e9bf4d3b-c4c2-4577-82f0-89a9828f8be1","order":13,"text":"This Policy binds every Employee and officer of the Company and, where the Company so directs as a condition of engagement, every temporary worker, intern, volunteer and independent contractor who operates a vehicle in the course of Company Business. It applies in every State in which the Company operates and to interstate travel.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"ed74975b-7602-43fe-bf45-91e630b21b81","order":14,"text":"This Policy applies whenever a Covered Driver is operating a vehicle on Company Business, whether during or outside ordinary working hours, whether on a weekday or a weekend, and whether within or outside the State of the Covered Driver's regular work location. It applies on the same terms to rented, leased, borrowed, loaner and temporarily substituted vehicles used for Company Business.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"10dc8add-f76a-4d35-bc7f-55aa2837b53d","order":15,"text":"No person may drive on Company Business until this Policy has been read and understood, the Acknowledgment set out at the end of this Policy has been signed, and written authorization has been granted in accordance with the Section entitled \"Authorization to Drive and Driver Eligibility\".","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"ea499542-f860-4611-a3fd-be25dce9cb9b","order":16,"text":"Where a collective bargaining agreement, an individual written agreement signed by an authorized officer of the Company, or the mandatory law of the jurisdiction in which the Covered Driver works imposes a different or more protective requirement, that requirement prevails to the extent of the conflict and the remainder of this Policy continues to apply.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"58157807-cdcd-4846-a922-a6218eec3885","order":17,"text":"3. DEFINITIONS","fontSize":"16","textAlign":"left","bold":true,"underline":false,"marginBottom":"8","cflou":false,"active":true,"marginTop":"20","sectionNum":"S03"},{"id":"b43ad10f-d969-4ab3-8c2e-9e8fd778e029","order":18,"text":"The following terms have the meanings given in this Section wherever they appear in this Policy with an initial capital letter.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"e7e78b88-d999-4211-97e4-65fe053f0873","order":19,"text":"\"Accident\" means any event involving a vehicle operated on Company Business that results in death, bodily injury of any kind, or damage to any vehicle, structure or other property, regardless of fault, regardless of the amount of the damage and regardless of whether a claim is made or a police report is prepared.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"12019996-86a7-404c-a079-5a2cad9df437","order":20,"text":"\"At-Fault Accident\" means an Accident in which, on the information available to the Company, the action or inaction of the Covered Driver contributed to the occurrence, whether or not a citation was issued and whether or not an insurer has allocated liability.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"fa66d50d-a017-4e63-bbbd-14eedf928120","order":21,"text":"\"Authorized Passenger\" means a person permitted to ride in a Company Vehicle under the Section entitled \"General Rules of Operation\".","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"d5cba03b-d43a-4e8d-a816-6098d7248f29","value":"personal vehicles used for Company Business only","type":"remove","operator":"="}]},{"id":"71a7c1b1-38f5-4eb2-bac8-ac0db631fd5e","order":22,"text":"\"Company Business\" means any activity performed by or at the direction of the Company or in furtherance of its interests, including travel between work locations, travel to and from customers, clients, suppliers, job sites, training, conferences and business meetings, and the collection, transport or delivery of persons, goods, mail, samples or equipment. Ordinary commuting between a Covered Driver's residence and regular work location is not Company Business except where this Policy expressly provides otherwise.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"be459019-cd1b-4baa-83a6-e14c3a3b447b","order":23,"text":"\"Company Vehicle\" means any motor vehicle owned, leased, rented or borrowed by the Company and made available to a Covered Driver, together with its keys and with any fuel card, toll transponder, telematics equipment or other accessory issued with it.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"d5cba03b-d43a-4e8d-a816-6098d7248f29","value":"personal vehicles used for Company Business only","type":"remove","operator":"="}]},{"id":"7d7a0f4d-5bd9-434c-86c6-ebe4f1d23e54","order":24,"text":"\"Consumer Report\" and \"consumer reporting agency\" have the meanings given to them by the federal Fair Credit Reporting Act, 15 U.S.C. § 1681a.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"c044e8a9-179a-427e-836a-21668e408a5e","order":25,"text":"\"Covered Driver\" means any person who has been authorized under this Policy to drive on Company Business.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"195b6fd1-f817-42b4-a5d1-ce0be309c81a","order":26,"text":"\"Employee\" means any person employed by the Company, and includes, where the Company so directs as a condition of engagement, any temporary worker, intern, volunteer or independent contractor who drives on Company Business.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"da2126cc-8372-4454-af1f-165762da6e65","order":27,"text":"\"Mobile Device\" means any hand-held or portable electronic device capable of communication, computation, navigation, recording or entertainment, including cellular telephones, smartphones, tablets, smartwatches, laptops, portable navigation units, cameras and two-way radios with messaging capability.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"17e093b7-f33d-4245-ab21-dcf077aeebbe","order":28,"text":"\"Motor Vehicle Record\" or \"MVR\" means the driving record of an individual maintained by the department of motor vehicles or equivalent authority of any State, including license status, class and endorsements, restrictions, convictions, accidents and administrative actions.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"516f0017-a540-4f91-868c-75722eabcc26","order":29,"text":"\"Personal Vehicle\" means any motor vehicle owned, leased or regularly available to a Covered Driver or a member of the Covered Driver's household that is used for Company Business.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"d5cba03b-d43a-4e8d-a816-6098d7248f29","value":"Company Vehicles only","type":"remove","operator":"="}]},{"id":"6ed94a56-d7cc-486e-9e71-b0aebeeb0ee5","order":30,"text":"\"Serious Violation\" means any of the following, whether committed on duty or off duty and whether or not committed while driving on Company Business: driving under the influence of alcohol, cannabis or any drug; refusing a lawful chemical or breath test; reckless, careless, aggressive or negligent driving; vehicular homicide, vehicular assault or vehicular manslaughter; leaving the scene of an accident or failing to render aid; driving while a license is suspended, revoked, canceled or otherwise invalid; using a vehicle in the commission of a felony; racing or an exhibition of speed; eluding or fleeing a law-enforcement officer; unlawfully passing a stopped school bus; and exceeding a posted speed limit by twenty (20) miles per hour or more.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"4a5d2f1e-8297-4cb1-a3b6-59aa51fc21e9","order":31,"text":"\"State\" includes the District of Columbia and any territory or possession of the United States.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"5b41bc45-323d-4e62-bd67-d224333e9006","order":32,"text":"References to a statute or regulation are references to that provision as amended from time to time and to any successor provision.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"308b03f0-6e53-448c-8477-df36d23f6a04","order":33,"text":"4. AUTHORIZATION TO DRIVE AND DRIVER ELIGIBILITY","fontSize":"16","textAlign":"left","bold":true,"underline":false,"marginBottom":"8","cflou":false,"active":true,"marginTop":"20","sectionNum":"S04"},{"id":"5ed13fb0-b3e5-4102-a00c-cf88f6260cc7","order":34,"text":"No person may drive on Company Business unless that person has first been authorized in writing by the Company. Authorization is personal to the individual, is not transferable, confers no property right and no term or condition of employment, and may be suspended or withdrawn by the Company at any time.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"6770b21c-7d76-455a-838d-69cfd5d13ff7","order":35,"text":"A request for authorization is made to [Policy owner] at [Contact email address], and must be accompanied by a legible copy of the driver's license and by any other document the Company requests. Each authorization is recorded in the register described in Schedule A.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"2f1644a1-4a75-48c7-991d-b9bc3e49f5f7","order":36,"text":"To be authorized and to remain authorized, a Covered Driver must at all times satisfy each of the following requirements.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"dc852055-3ae7-4cbc-893c-9078a6baa47a","order":37,"text":"— Be at least [Minimum age] years of age.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"738d9126-72cd-46ba-a600-f79a197fc85c","order":38,"text":"— Hold a current, valid driver's license of the class and with the endorsements required for the vehicle to be operated, issued by the State of the Covered Driver's residence, and free of any restriction other than a corrective-lens or comparable equipment restriction that the Covered Driver observes.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"2c5e7ad6-1add-418b-ac73-31dcdf58ad6e","order":39,"text":"— Have held a valid driver's license for at least [Years licensed] years.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"17fa2de1-b3f5-4406-a4a8-693d829bd8bb","order":40,"text":"— Have submitted to, and obtained an acceptable result on, the review of the Motor Vehicle Record described in the Section entitled \"Motor Vehicle Record Checks and Driver Consent\".","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"cfb12d56-03f9-4ba0-ac43-d53e1969e1ee","order":41,"text":"— Have signed the Acknowledgment set out at the end of this Policy.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"cb4fe9a1-5a7b-4fcc-9a3a-f7a751f55a37","order":42,"text":"— Where the Covered Driver operates a commercial motor vehicle, satisfy in addition every qualification requirement imposed by the Federal Motor Carrier Safety Regulations.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"de1c5d60-c2e4-480e-870d-999fe08cbbae","order":43,"text":"The Covered Driver must carry the driver's license, the vehicle registration and evidence of insurance whenever operating a vehicle on Company Business, and must produce them on the request of a law-enforcement officer or of the Company.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"a5e5c368-3365-4c7f-99b2-a47faefd971f","order":44,"text":"The Company will engage in the interactive process and provide reasonable accommodation as required by the Americans with Disabilities Act and by comparable State law. A person who is not authorized to drive, or whose authorization is withdrawn, is not for that reason alone disqualified from employment; where driving is not an essential function of the position, the Company will consider whether the duties can be performed without driving.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"42162708-cca6-4fb6-82ea-812c760a5aa3","order":45,"text":"5. MOTOR VEHICLE RECORD CHECKS AND DRIVER CONSENT","fontSize":"16","textAlign":"left","bold":true,"underline":false,"marginBottom":"8","cflou":false,"active":true,"marginTop":"20","sectionNum":"S05"},{"id":"88540abc-5f3f-44ce-bf03-46ac75a7695e","order":46,"text":"Before granting authorization, and annually thereafter, the Company will obtain and review the Motor Vehicle Record of each Covered Driver covering the preceding [Look-back years] years. The Company may also obtain a Motor Vehicle Record at any other time, including after any Accident, after any report or allegation of unsafe driving, and before any change of driving duties.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"076d2b2b-0261-4eb8-9ce6-f8ebbddc83e7","order":47,"text":"As a condition of authorization, each Covered Driver consents to the Company obtaining that record from the department of motor vehicles of any State, directly or through an authorized agent or service provider, at any time during employment or engagement, and to the Covered Driver's enrollment in any continuous driver-record notification program in which the Company is required or permitted to enroll its drivers. That consent is given by signing the Acknowledgment at the end of this Policy and may be withdrawn only by surrendering the authorization to drive.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"05ab0bcb-3256-433c-8c07-6e27b266b173","order":48,"text":"Where the Company obtains a driving record or other background information about a Covered Driver through a consumer reporting agency, that record is a Consumer Report and the Company will comply with the Fair Credit Reporting Act. In particular, the Company will provide a clear and conspicuous written disclosure in a document that consists solely of that disclosure, and will obtain written authorization, before the report is procured, as required by 15 U.S.C. § 1681b(b)(2); and, before taking any adverse action based in whole or in part on the report, will provide a copy of the report together with the written summary of consumer rights prescribed by the Consumer Financial Protection Bureau, and a reasonable opportunity to respond, as required by 15 U.S.C. § 1681b(b)(3), followed by a notice of adverse action.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"c6e7d314-e3a9-4ee8-9b2e-f6ff639a575a","order":49,"text":"That disclosure and authorization are given in a separate standalone document. Signing the Acknowledgment at the end of this Policy does not replace them and is not a substitute for them. Where an investigative consumer report is sought, the additional disclosures required by 15 U.S.C. § 1681d will also be given, together with any further notice, authorization or copy of the report required by the law of the State in which the Covered Driver resides or works.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"834338fb-6223-4d9c-938a-9bbaec87ba34","order":50,"text":"Personal information contained in a Motor Vehicle Record is obtained and used only for a purpose permitted by the federal Driver's Privacy Protection Act, 18 U.S.C. §§ 2721 to 2725. Such information is treated as confidential, is disclosed only to those within the Company who have a genuine need to know it, is stored separately from the general personnel file where State law so requires, and is retained no longer than is necessary for the purpose for which it was obtained or than applicable law requires.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"dadc23a2-b1f6-48c9-a1fb-b9ba1169e37a","order":51,"text":"Where the law of a State requires an employer to enroll its drivers in a continuous driver-record notification program, the Company will do so and will obtain the periodic reports that program requires. California, for example, requires participation in the Employer Pull Notice program under California Vehicle Code § 1808.1 for the drivers identified in that provision, together with a report at least every twelve (12) months.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"3b9fecf0-cc7e-4547-9d3f-b8d386c90ee5","order":52,"text":"6. DRIVING RECORD STANDARDS AND DUTY TO REPORT","fontSize":"16","textAlign":"left","bold":true,"underline":false,"marginBottom":"8","cflou":false,"active":true,"marginTop":"20","sectionNum":"S06"},{"id":"e3d57432-c9bc-4c2f-a8b6-aa0e9341390e","order":53,"text":"A Covered Driver's Motor Vehicle Record is presumptively unacceptable, and authorization to drive will ordinarily be refused or withdrawn, where the record discloses within the preceding [Look-back years] years any Serious Violation, three (3) or more moving violations, two (2) or more At-Fault Accidents, or any combination of moving violations and At-Fault Accidents totaling three (3) or more, or any suspension, revocation or cancellation of driving privileges.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"41747e63-8db7-4a6c-bda6-e75743faeba4","order":54,"text":"The Company applies these standards through an individualized assessment. It will consider the nature and gravity of the conduct, the time that has elapsed since it occurred, the circumstances in which it occurred, the driving duties of the position, the Covered Driver's subsequent record and any evidence of rehabilitation or of error in the record. Where the information comes from a consumer reporting agency, the adverse-action procedure described in the Section entitled \"Motor Vehicle Record Checks and Driver Consent\" is followed before any decision becomes final, and the Covered Driver is given the opportunity to dispute the accuracy of the record.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"820ba532-206b-4fff-b3a5-7f786b412d1c","order":55,"text":"Each Covered Driver must report to [Policy owner], within twenty-four (24) hours of the event and in writing, each of the following, whether it occurs on duty or off duty and whether or not the vehicle involved was being used for Company Business: any citation or charge for a moving violation; any Accident; any suspension, revocation, restriction, cancellation, expiration or non-renewal of the driver's license; any charge, conviction, guilty plea or plea of no contest in respect of a Serious Violation; and any medical condition, treatment or medication that may impair the ability to drive safely.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"5ca53216-d5e4-4989-903a-daa436459f6a","order":56,"text":"A Covered Driver who uses a Personal Vehicle for Company Business must in addition report, within the same period, any lapse, cancellation, non-renewal or material reduction of the insurance required by the Section entitled \"Use of Personal Vehicles for Company Business\", and must stop using that vehicle for Company Business until the required coverage is restored.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"d5cba03b-d43a-4e8d-a816-6098d7248f29","value":"Company Vehicles only","type":"remove","operator":"="}]},{"id":"609f5387-4673-49ad-a80f-6b5b5bcc2483","order":57,"text":"A Covered Driver whose driving privileges are suspended, revoked, canceled or otherwise invalidated must cease driving on Company Business immediately and must report that fact before the next journey that would otherwise be undertaken.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"4a37849b-5097-47f0-9327-0baf8d6da384","order":58,"text":"Such a Covered Driver must in addition cease to operate any Company Vehicle and must surrender the keys and any Company Vehicle in his or her possession upon request.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"d5cba03b-d43a-4e8d-a816-6098d7248f29","value":"personal vehicles used for Company Business only","type":"remove","operator":"="}]},{"id":"34084a1a-1554-439d-bbea-baa9570ead83","order":59,"text":"The failure to make a report required by this Section is a violation of this Policy independent of the underlying event, and may result in discipline up to and including termination of employment even where the underlying event would not itself have warranted discipline.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"cc5eed4f-4d3e-40bf-b407-32679f75706b","order":60,"text":"7. GENERAL RULES OF OPERATION","fontSize":"16","textAlign":"left","bold":true,"underline":false,"marginBottom":"8","cflou":false,"active":true,"marginTop":"20","sectionNum":"S07"},{"id":"06a3c648-48b8-4ce0-80b5-7dfab6fa5629","order":61,"text":"Every Covered Driver must obey all traffic laws, speed limits, signals and posted signs at all times. Posted speed limits are maximums permitted in ideal conditions, not targets; speed must be reduced for traffic, weather, visibility, road surface, load and the condition of the vehicle.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"fbd785e2-1db2-4987-a08d-7a50c95899f9","order":62,"text":"Seat belts must be worn by the driver and by every occupant, in every seating position, at all times when a vehicle is in motion on Company Business, regardless of whether State law requires it for that occupant or that seating position. Child passenger restraints must be used as the law of the State in which the vehicle is operated requires.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"d1b00419-df8a-4be0-af0b-40bc103e3b66","order":63,"text":"Before each use, the Covered Driver must carry out a walk-around inspection covering tires and tire pressure, lights, turn signals, mirrors, windshield and glass, wipers, fluid levels, warning lamps and the security of any load. The items to be checked are set out in Schedule C. A vehicle that is unsafe, or that displays a warning indicating a safety defect, must not be operated and must be reported immediately.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"c8da65cc-d78a-4be4-870a-886cf8bad075","order":64,"text":"Defensive driving is required at all times. A Covered Driver must keep a following distance of at least three (3) seconds behind the vehicle ahead, and more in rain, snow, fog, darkness or heavy traffic or when driving a loaded or unfamiliar vehicle; must signal every turn and lane change; and must yield the right of way rather than assert it. Backing is a frequent cause of avoidable damage: wherever practicable a Covered Driver should park so as to drive forward on departure, and must walk around the vehicle to check for obstructions before backing.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"ddce0109-63ef-46f9-a7b5-ff25324bee6e","order":65,"text":"No Covered Driver may drive while fatigued. A Covered Driver must take a rest break of at least fifteen (15) minutes after each two (2) hours of continuous driving, must not drive more than ten (10) hours in any twenty-four (24) hour period, and must not drive after having been on duty for more than fourteen (14) consecutive hours without an intervening rest period of at least eight (8) consecutive hours. Where the journey cannot be completed within those limits, an overnight stop must be arranged.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"7e108fe1-3b28-4f70-b9b5-ab4f32ae3234","order":66,"text":"A Covered Driver may, and must, stop or postpone a journey where road, weather or visibility conditions make continued driving unsafe. The Covered Driver must notify [Policy owner] of the decision as soon as it is safe to do so. No adverse action will be taken against a Covered Driver for such a decision made in good faith.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"6559ae54-5b31-4376-84f6-7511b52cf6b8","order":67,"text":"Only Employees and other persons whose presence is required for Company Business may ride in a Company Vehicle. That restriction applies whether the vehicle is being used for Company Business or for any personal use this Policy permits. Hitchhikers must not be carried in any circumstances, and no person other than a Covered Driver may be permitted to operate a Company Vehicle.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"d5cba03b-d43a-4e8d-a816-6098d7248f29","value":"personal vehicles used for Company Business only","type":"remove","operator":"="}]},{"id":"5cc7d6dc-f68a-4ce4-922e-b787b3f57182","order":68,"text":"A vehicle used on Company Business must be locked when unattended, must never be left running and unattended, and should be parked in a lit and supervised location wherever practicable. Keys, fuel cards and toll transponders, where issued, must be secured. Company property, customer property, confidential information and personal information must not be left visible in an unattended vehicle. Theft, attempted theft, break-in or vandalism must be reported to the police and to the Company immediately.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"c2c2773e-d191-42d5-9e47-be6c8c577ba3","order":69,"text":"No Company Vehicle may be used to tow otherwise than as this Policy permits, to push another vehicle, to travel off road, to carry hazardous materials without written authorization, to provide driving instruction, to take part in any race, contest or exhibition of speed, or to perform any transportation for hire, including through a ride-hailing, courier or delivery platform.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"d5cba03b-d43a-4e8d-a816-6098d7248f29","value":"personal vehicles used for Company Business only","type":"remove","operator":"="}]},{"id":"5bfb8660-be97-4f24-8ab7-95c73a268e57","order":70,"text":"Smoking and the use of electronic cigarettes and vaping devices are prohibited in Company Vehicles. Animals, other than a service animal accompanying a person with a disability, may not be carried in a Company Vehicle without written authorization.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"d5cba03b-d43a-4e8d-a816-6098d7248f29","value":"personal vehicles used for Company Business only","type":"remove","operator":"="}]},{"id":"1755f052-4b53-4a3a-ab99-0e3ba57f74a7","order":71,"text":"Weapons, including firearms, may not be carried or stored in a Company Vehicle, except that this prohibition does not apply where the law of the State in which the vehicle is located protects the storage of a lawfully possessed firearm in a locked vehicle and the Covered Driver complies with the conditions of that law.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"d5cba03b-d43a-4e8d-a816-6098d7248f29","value":"personal vehicles used for Company Business only","type":"remove","operator":"="}]},{"id":"7fb9da21-164d-4e7a-b711-88be8f06ef4c","order":72,"text":"Where a vehicle is rented or hired for Company Business, it must be reserved through the Company's authorized channel and in the Company's name wherever possible; the Covered Driver must inspect it and record any existing damage before leaving the rental location and again on return; no person may be added as an additional driver unless that person is a Covered Driver; and the vehicle must be refueled and returned within the rental period. Optional coverages should be accepted or declined in accordance with the instructions the Company gives before the rental.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"87abb4f7-4019-4b3a-9864-5eb6102ac6d4","order":73,"text":"In the event of a breakdown, the Covered Driver must move the vehicle clear of moving traffic where it is safe to do so, activate the hazard lights, deploy any warning devices carried in the vehicle, remain in a place of safety away from the roadway, and contact the roadside assistance provider or the Company. A Covered Driver must not attempt a repair on the shoulder of a highway beyond securing the vehicle.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"9ecd4950-1ffd-4deb-8ff1-34bc5b338aa5","order":74,"text":"A trailer, towed equipment or a roof or hitch-mounted load may be drawn or carried only with the prior approval of the Company, only by a Covered Driver who has been trained and, where the law of the State requires it, licensed or endorsed for the combination, and only within the towing capacity, gross vehicle weight rating and gross combination weight rating stated by the manufacturer. The coupling, safety chains, breakaway device, lighting and load securement must be checked before departure and again after the first few miles. Speed must be reduced and following distance increased whenever a trailer or load is drawn or carried.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"ff7de9da-9330-49c2-8ae3-17dc583e97fb","order":75,"text":"Each vehicle operated on Company Business must carry, and the Covered Driver must know how to use, the emergency equipment the Company supplies, which ordinarily comprises warning triangles or flares, a first-aid kit, a fire extinguisher where one is fitted, a flashlight, jumper cables and a reflective vest. Missing or expired equipment must be reported and replaced before the next journey.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"c6db8568-d2bc-4c88-a7b5-fe1b990ffaa5","order":76,"text":"Where snow, ice, flooding, high wind, extreme heat, smoke or dust is forecast or encountered, the journey must be reconsidered before it begins. A Covered Driver must comply with any chain requirement, closure, curfew, restriction on high-profile vehicles or evacuation order in force, and must carry appropriate clothing, water and a charged telephone on any journey through a remote area or in severe weather.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"e57c1190-74f3-4a6f-89a5-cfb29bc287c3","order":77,"text":"Driver-assistance features, including adaptive cruise control, lane-keeping assistance, automatic emergency braking, blind-spot monitoring, parking assistance and any partially automated driving system, are aids only. The Covered Driver remains at all times responsible for the control, the speed and the path of the vehicle, must keep hands on the wheel and eyes on the road whenever such a feature is engaged, and must never rely on a feature in place of observation. Disabling a safety feature is prohibited.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"65e75ad2-03e0-4c47-b8a3-4996c6cfa647","order":78,"text":"Travel outside the United States on Company Business requires prior written approval, because insurance coverage, licensing requirements and vehicle documentation differ and separate arrangements must be made before departure. A United States automobile policy is not valid in Mexico, where liability insurance written by an insurer authorized in Mexico must be purchased before the border is crossed. Travel into Canada requires evidence of insurance acceptable in the province concerned, which the Company will obtain from its insurer before departure. The Covered Driver must also carry the vehicle registration, a letter of authorization to operate the vehicle and any document that the destination country requires.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"286f2b01-0d45-4579-ad3e-02d5332b3a49","order":79,"text":"Each Covered Driver must keep a contemporaneous record of the miles driven on Company Business, distinguishing business miles from any personal miles, together with the date, destination and purpose of each trip, and must submit that record at the intervals the Company specifies.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"4ad7b7ac-6ec7-4b16-b347-8675486bbfe0","order":80,"text":"8. DISTRACTED DRIVING AND MOBILE DEVICE USE","fontSize":"16","textAlign":"left","bold":true,"underline":false,"marginBottom":"8","cflou":false,"active":true,"marginTop":"20","sectionNum":"S08"},{"id":"dd5de052-f817-4a87-931d-728cd8458367","order":81,"text":"Distraction is a leading cause of collisions and this Section is enforced strictly. It applies to every vehicle operated on Company Business, including any rented, leased or borrowed vehicle.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"bac6a9e2-d565-4af1-a1a2-b9020c0c25d1","order":82,"text":"Reading, composing, sending or otherwise manually entering text of any kind is prohibited whenever a vehicle is in motion or is stopped in a lane of traffic. This prohibition covers text messages, instant messages, electronic mail, social media, internet browsing, dispatch and delivery applications, and the entry of a destination into a navigation system. It applies to hand-held devices and to devices mounted in or integrated with the vehicle.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"a2e67ad0-1186-4236-869c-833dd0c52545","order":83,"text":"Hand-held use of a Mobile Device while driving is prohibited. Voice communication is permitted only through a properly installed hands-free system, only where the law of the State in which the vehicle is being operated permits it, only where the call can be placed or answered by a single touch or by voice command, and only where road, traffic and weather conditions allow the conversation to be conducted without loss of attention. Even then, the Company expects Covered Drivers to keep such calls short and to end any call that becomes demanding.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"02ef47fc-d41a-4c78-a7db-5a0badb0c7a7","value":"Hands-free voice calling is permitted where lawful","type":"add","operator":"="}]},{"id":"bee1e219-63f4-4465-bcf1-0f2eb58f7c18","order":84,"text":"All use of a Mobile Device while driving is prohibited, including hands-free voice calling. A Covered Driver who needs to make or take a call, consult a message or use a navigation device must first bring the vehicle to a complete stop in a safe and lawful parking location, out of any lane of traffic, with the transmission in park.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"02ef47fc-d41a-4c78-a7db-5a0badb0c7a7","value":"All Mobile Device use while driving is prohibited","type":"add","operator":"="}]},{"id":"aa374583-b035-405d-a8e7-c3fad0e35b4d","order":85,"text":"No Covered Driver is required or expected to place, answer or respond to a call, a message or an electronic mail while driving. No manager or supervisor may require, request or imply that a Covered Driver should do so, and no Covered Driver will suffer any adverse consequence for failing to respond while driving. A delayed response from a person known to be driving is expected and acceptable.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"4117b698-c52f-4ad5-9827-8afe2b8edb15","order":86,"text":"Navigation destinations must be entered before the journey begins or during a stop. Other distracting activities are equally prohibited while driving, including eating, drinking from an open container, personal grooming, reading printed material, attending to an unrestrained animal, reaching for an unsecured object and viewing, recording or streaming video.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"2dbade9b-5a7e-432e-9a20-53ab3cca8ba0","order":87,"text":"A Mobile Device may be used to call emergency services in a genuine emergency where it is not safe to stop first. That is the only exception permitted by this Section.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"5d507a0e-dfad-4a9e-b2d8-0d8b2db243fe","order":88,"text":"A violation of this Section is treated as a material violation of this Policy and is grounds for the immediate withdrawal of authorization to drive, in addition to any other discipline.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"42e0159e-aa42-42a5-9bd1-6b7b9ca35507","order":89,"text":"9. ALCOHOL, DRUGS AND MEDICATION","fontSize":"16","textAlign":"left","bold":true,"underline":false,"marginBottom":"8","cflou":false,"active":true,"marginTop":"20","sectionNum":"S09"},{"id":"050fbc5b-dc20-4c07-83b4-c80f87ec142e","order":90,"text":"No Covered Driver may operate a vehicle on Company Business while under the influence of, or impaired by, alcohol, cannabis, any illegal drug, any controlled substance not lawfully prescribed to that Covered Driver, or any prescription or over-the-counter medication that may impair the ability to drive safely.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"35829ddd-735f-46c6-b00a-3c767fbf325c","order":91,"text":"No Covered Driver may consume alcohol while on duty or within eight (8) hours before operating a vehicle on Company Business. Open containers of alcohol must never be carried in a vehicle being used for Company Business. Alcohol may be transported only in unopened containers, only in the course of Company Business, and only where the law of the State permits.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"4fdeaaf2-591b-4bb9-b7f0-58dc3f147c30","order":92,"text":"A Covered Driver to whom a Company Vehicle is assigned must not consume alcohol at any time while that vehicle remains in his or her charge for the working day, and must not consume alcohol before any journey that may be required at short notice.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"d5cba03b-d43a-4e8d-a816-6098d7248f29","value":"personal vehicles used for Company Business only","type":"remove","operator":"="}]},{"id":"de192900-40f7-4224-981d-7f63d6602f2c","order":93,"text":"The prohibition on driving while impaired by cannabis applies regardless of whether the use of cannabis is lawful under the law of the State in which the Covered Driver resides or works, and regardless of whether it was used for a medical purpose. Nothing in this Policy is intended to penalize lawful conduct engaged in off duty and away from the workplace where the law of the State protects that conduct, as California does under California Government Code § 12954; the Company's concern is impairment while driving and nothing else. Those State protections do not extend to a driver subject to the testing regime of the United States Department of Transportation, for whom cannabis remains prohibited under Federal law whatever the law of the State provides.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"198677ec-f861-4adb-8d89-d65b195b0db6","order":94,"text":"A Covered Driver who is prescribed, or who takes, any medication that carries a warning against driving or operating machinery must consult the prescriber or a pharmacist and must notify [Policy owner] before driving on Company Business. The Covered Driver is asked to disclose only that a medication may affect the ability to drive and is not asked to disclose the underlying diagnosis. The Company will treat that information as confidential medical information and will consider reasonable accommodation or temporary reassignment.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"fb3c4759-4c64-4d35-8d8d-649480f20c50","order":95,"text":"A Covered Driver who believes that he or she is unfit to drive, for any reason, must not drive and must say so. A supervisor who has a reasonable, articulable basis to believe that a Covered Driver is impaired must prevent that person from driving and must arrange safe alternative transport. No adverse action will be taken against any person for raising such a concern in good faith.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"d59952fc-3e90-4267-92f6-ed0b3aa12529","order":96,"text":"10. DRUG AND ALCOHOL TESTING","fontSize":"16","textAlign":"left","bold":true,"underline":false,"marginBottom":"8","cflou":false,"active":true,"displayConditions":[{"field":"06f6a8a7-12a5-49a8-88b0-882affd484a2","value":"Yes","type":"add","operator":"="}],"marginTop":"20","sectionNum":"S10"},{"id":"66fd7ecb-172f-4879-b249-ecfe97e9140e","order":97,"text":"The Company conducts pre-employment, post-accident and reasonable-suspicion testing of Covered Drivers, in each case only to the extent permitted by the law of the State in which the Covered Driver works and in accordance with any notice, consent, collection, confirmation, medical-review-officer and confidentiality requirement that State law imposes.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"06f6a8a7-12a5-49a8-88b0-882affd484a2","value":"Yes","type":"add","operator":"="}]},{"id":"8ac29c5f-f4dc-483f-b885-c19cd6b643fd","order":98,"text":"A test may be required following any Accident, and following any incident giving rise to a reasonable, articulable suspicion of impairment based on observed appearance, behavior, speech or body odor. Post-accident testing is administered on a consistent basis and is never used in a manner that would discourage the reporting of a workplace injury or of an Accident.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"06f6a8a7-12a5-49a8-88b0-882affd484a2","value":"Yes","type":"add","operator":"="}]},{"id":"ff6e2572-bdc4-4f8c-b060-0aa96e989117","order":99,"text":"A refusal to submit to a test lawfully required under this Section, a failure to appear for a test within the time specified, an attempt to adulterate, substitute or otherwise tamper with a sample, and a failure to remain available for testing after an Accident are each treated as a positive result.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"06f6a8a7-12a5-49a8-88b0-882affd484a2","value":"Yes","type":"add","operator":"="}]},{"id":"e2bdc4bf-f174-46f5-962b-f3f58628ef6b","order":100,"text":"Where State law restricts testing for non-psychoactive cannabis metabolites, or otherwise limits the circumstances in which testing may be required or the use that may be made of a result, the Company will observe that restriction. Results are confidential, are disclosed only to those with a genuine need to know and are retained separately from the general personnel file.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"06f6a8a7-12a5-49a8-88b0-882affd484a2","value":"Yes","type":"add","operator":"="}]},{"id":"cd20c830-1388-44d6-a46b-826af754ba2b","order":101,"text":"A Covered Driver who holds a commercial driver's license is in addition subject to the testing regime imposed by the Federal Motor Carrier Safety Regulations at 49 C.F.R. Part 382, including pre-employment, random, post-accident, reasonable-suspicion, return-to-duty and follow-up testing, and to the queries and reports required in connection with the FMCSA Drug and Alcohol Clearinghouse.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"06f6a8a7-12a5-49a8-88b0-882affd484a2","value":"Yes","type":"add","operator":"="}]},{"id":"fa7ff657-4194-42ab-ac88-c45fb46f75fb","order":102,"text":"11. COMPANY VEHICLES: ASSIGNMENT, CARE AND RETURN","fontSize":"16","textAlign":"left","bold":true,"underline":false,"marginBottom":"8","cflou":false,"active":true,"displayConditions":[{"field":"d5cba03b-d43a-4e8d-a816-6098d7248f29","value":"personal vehicles used for Company Business only","type":"remove","operator":"="}],"marginTop":"20","sectionNum":"S11"},{"id":"504fa3a7-757b-4806-89d2-c3f8ed56a9a5","order":103,"text":"A Company Vehicle assigned to a Covered Driver remains at all times the property of the Company. The assignment may be varied or withdrawn at any time. A Covered Driver has no expectation of privacy in a Company Vehicle or in its contents, and the Company may inspect, search, service, recover or dispose of a Company Vehicle at any time, subject to any contrary requirement of State law.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"d5cba03b-d43a-4e8d-a816-6098d7248f29","value":"personal vehicles used for Company Business only","type":"remove","operator":"="}]},{"id":"bec93576-4d8d-47ed-bfe4-af6ce713dd13","order":104,"text":"The Covered Driver must keep the vehicle clean inside and out, must present it for servicing in accordance with the manufacturer's maintenance schedule and any schedule the Company sets, and must report immediately any defect, warning lamp, unusual noise, fluid leak, tire wear, windshield or glass damage or collision damage, however slight.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"d5cba03b-d43a-4e8d-a816-6098d7248f29","value":"personal vehicles used for Company Business only","type":"remove","operator":"="}]},{"id":"cd35f22b-a9a4-45c6-9092-34c3897c834d","order":105,"text":"No Covered Driver may carry out or commission any repair, modification, addition of aftermarket equipment, alteration of software or calibration, application of a decal or livery, or removal or disabling of any safety, monitoring or emissions equipment, without the prior written approval of the Company. Emergency roadside repairs necessary to secure the vehicle are excepted and must be reported at the first opportunity.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"d5cba03b-d43a-4e8d-a816-6098d7248f29","value":"personal vehicles used for Company Business only","type":"remove","operator":"="}]},{"id":"87c8927d-2ad1-4f9e-86c7-6530b08a8d1a","order":106,"text":"The Company issues a fuel card or charge account for use with an assigned Company Vehicle. That card may be used only for fuel, fluids, tolls and authorized maintenance for that vehicle, and only in the course of Company Business or of personal use expressly permitted by this Policy. It must never be used for any other vehicle, for any other person, or for any personal purchase. Receipts must be retained and submitted as the Company directs, and the loss or theft of a card must be reported immediately.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"72cfd084-2b5f-4a86-ad34-dde981080da2","value":"The Company issues a fuel card or charge account","type":"add","operator":"="},{"field":"d5cba03b-d43a-4e8d-a816-6098d7248f29","value":"personal vehicles used for Company Business only","type":"remove","operator":"="}]},{"id":"ffc78ae1-1367-414c-8b54-b07e1e0c5d9c","order":107,"text":"The Covered Driver pays for fuel, fluids, tolls and authorized maintenance for an assigned Company Vehicle and is reimbursed by the Company on the production of itemized receipts through the Company's ordinary expense procedure. Expenses attributable to personal use are not reimbursed.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"72cfd084-2b5f-4a86-ad34-dde981080da2","value":"The Covered Driver pays and is reimbursed","type":"add","operator":"="},{"field":"d5cba03b-d43a-4e8d-a816-6098d7248f29","value":"personal vehicles used for Company Business only","type":"remove","operator":"="}]},{"id":"a9c450cf-bebc-4ffa-8511-d4efd28fc4c8","order":108,"text":"Where a Company Vehicle is electric or plug-in hybrid, the Covered Driver must keep it adequately charged for the duties assigned, must use only the charging equipment the Company supplies or approves, must not leave a damaged cable or connector in use, and must report any fault in the charging system immediately. Where the Company agrees to bear the cost of charging at the Covered Driver's residence, that cost is reimbursed on the basis the Company specifies and the Covered Driver must keep the supporting records.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"d5cba03b-d43a-4e8d-a816-6098d7248f29","value":"personal vehicles used for Company Business only","type":"remove","operator":"="}]},{"id":"fc77ce3f-514a-4e6e-be11-91371b6cbc4b","order":109,"text":"The Covered Driver must report the odometer reading of an assigned Company Vehicle at the intervals the Company specifies, must ensure that the registration, license plates, inspection decal and insurance card carried in the vehicle are current, and must notify the Company in good time of any renewal that falls due.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"d5cba03b-d43a-4e8d-a816-6098d7248f29","value":"personal vehicles used for Company Business only","type":"remove","operator":"="}]},{"id":"ade9c390-c3a9-45e5-81d7-1bdfb6325136","order":110,"text":"A Company Vehicle, together with its keys and with any fuel card, toll transponder, registration document, insurance card, maintenance record, telematics equipment and other Company property issued with it, must be returned in good condition, fair wear and tear excepted, immediately upon the request of the Company and in any event on the last day of employment or engagement. The Company may recover a Company Vehicle at any time and by any lawful means.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"d5cba03b-d43a-4e8d-a816-6098d7248f29","value":"personal vehicles used for Company Business only","type":"remove","operator":"="}]},{"id":"ebb2df87-92fc-4510-bbae-b8f21d796274","order":111,"text":"Personal property carried in a Company Vehicle is carried at the Covered Driver's own risk. The Company does not insure and is not responsible for the loss of, or damage to, personal property in or taken from a Company Vehicle.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"d5cba03b-d43a-4e8d-a816-6098d7248f29","value":"personal vehicles used for Company Business only","type":"remove","operator":"="}]},{"id":"ef251c1a-1f50-4870-ad83-b8997b49c4e3","order":112,"text":"12. PERSONAL USE OF COMPANY VEHICLES AND TAX TREATMENT","fontSize":"16","textAlign":"left","bold":true,"underline":false,"marginBottom":"8","cflou":false,"active":true,"displayConditions":[{"field":"d5cba03b-d43a-4e8d-a816-6098d7248f29","value":"personal vehicles used for Company Business only","type":"remove","operator":"="}],"marginTop":"20","sectionNum":"S12"},{"id":"6013e344-50b0-4ce1-ac80-152d7b94a06e","order":113,"text":"Personal use of a Company Vehicle is permitted on a limited basis as set out in this Section.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"d5cba03b-d43a-4e8d-a816-6098d7248f29","value":"personal vehicles used for Company Business only","type":"remove","operator":"="}]},{"id":"b51584ec-d536-42a3-8555-8db02e08d3ad","order":114,"text":"Such use must remain incidental to the business use of the vehicle. The vehicle may be driven only by the Covered Driver and may carry only Authorized Passengers. It may not be used in connection with any other employment, business, trade or commercial activity, may not be taken outside the United States without prior written approval, and may not be used to tow or to carry hazardous materials. All costs attributable to personal use, other than those the Company expressly agrees to bear, remain the responsibility of the Covered Driver.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"c6111faf-b83f-439d-94c4-d6f39c496129","value":"permitted on a limited basis as set out in this Section","type":"add","operator":"="},{"field":"d5cba03b-d43a-4e8d-a816-6098d7248f29","value":"personal vehicles used for Company Business only","type":"remove","operator":"="}]},{"id":"9aaa14fd-d6bc-4c1d-895d-7aad9a55263d","order":115,"text":"Personal use that is de minimis, such as a brief stop for a personal errand on the way between home and work, is treated as part of that commute. Any other personal use is prohibited, including use at weekends, use on vacation and use by any other person. This restriction is imposed in part so that the Company may apply the commuting valuation rule at Treas. Reg. § 1.61-21(f), which requires a written policy prohibiting personal use other than commuting and de minimis personal use, and which the Company may apply only for so long as the Covered Driver in fact observes that policy. That rule is not available for a control employee as defined in Treas. Reg. § 1.61-21(f), and personal use by such an employee is valued under one of the other rules.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"c6111faf-b83f-439d-94c4-d6f39c496129","value":"limited to commuting between the Covered Driver's residence and regular work location","type":"add","operator":"="},{"field":"d5cba03b-d43a-4e8d-a816-6098d7248f29","value":"personal vehicles used for Company Business only","type":"remove","operator":"="}]},{"id":"d55a11e4-4f60-42fa-a38a-e486b6c3e8a0","order":116,"text":"The vehicle may be used only for Company Business. Commuting between the Covered Driver's residence and regular work location is itself personal use and is not permitted unless the Company has authorized it in writing for a specific vehicle and a specific period. The vehicle must be kept at the location the Company designates outside working hours.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"c6111faf-b83f-439d-94c4-d6f39c496129","value":"prohibited","type":"add","operator":"="},{"field":"d5cba03b-d43a-4e8d-a816-6098d7248f29","value":"personal vehicles used for Company Business only","type":"remove","operator":"="}]},{"id":"70bbe4c4-38c6-4e22-9768-9ee3fb6b9d53","order":117,"text":"Personal use of a Company Vehicle, including commuting, is a non-cash fringe benefit that must be included in the Covered Driver's gross income under Internal Revenue Code § 61(a)(1) and Treas. Reg. § 1.61-21. Business use is excluded from income as a working condition fringe under Internal Revenue Code § 132(a)(3).","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"d5cba03b-d43a-4e8d-a816-6098d7248f29","value":"personal vehicles used for Company Business only","type":"remove","operator":"="}]},{"id":"fb6327c2-148f-4f52-8ac2-c7c6d738a042","order":118,"text":"The Company will value personal use under one of the special valuation rules, namely the automobile lease valuation rule at Treas. Reg. § 1.61-21(d), the vehicle cents-per-mile valuation rule at Treas. Reg. § 1.61-21(e) or the commuting valuation rule at Treas. Reg. § 1.61-21(f), applied consistently as those rules require. The resulting amount is reported on the Covered Driver's Form W-2 and the Company will withhold employment taxes on it as the law requires.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"d5cba03b-d43a-4e8d-a816-6098d7248f29","value":"personal vehicles used for Company Business only","type":"remove","operator":"="}]},{"id":"e92f7071-d958-4557-861b-2fe719327aa5","order":119,"text":"The Covered Driver must keep contemporaneous mileage records that distinguish business miles from personal miles and must submit them by the deadline the Company sets. Mileage that is not substantiated in accordance with those requirements will be treated as personal use and valued accordingly. A knowingly false mileage record is treated as a falsification of Company records.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"d5cba03b-d43a-4e8d-a816-6098d7248f29","value":"personal vehicles used for Company Business only","type":"remove","operator":"="}]},{"id":"079b8ba7-6d36-47ac-9266-d7219e04cee0","order":120,"text":"No person other than an authorized Covered Driver may operate a Company Vehicle at any time, including during a period of permitted personal use. A spouse, family member or other person who has not been authorized is not covered by the Company's insurance and their operation of the vehicle exposes both that person and the Covered Driver to personal liability.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"d5cba03b-d43a-4e8d-a816-6098d7248f29","value":"personal vehicles used for Company Business only","type":"remove","operator":"="}]},{"id":"c60f4399-ae5c-45e3-8d78-03105707d31d","order":121,"text":"13. USE OF PERSONAL VEHICLES FOR COMPANY BUSINESS","fontSize":"16","textAlign":"left","bold":true,"underline":false,"marginBottom":"8","cflou":false,"active":true,"displayConditions":[{"field":"d5cba03b-d43a-4e8d-a816-6098d7248f29","value":"Company Vehicles only","type":"remove","operator":"="}],"marginTop":"20","sectionNum":"S13"},{"id":"53f01124-df2b-4dfd-a452-92e2aef9ce61","order":122,"text":"A Covered Driver may use a Personal Vehicle for Company Business only with the prior authorization of the Company and only while every requirement of this Section is satisfied. The Personal Vehicle remains the responsibility of its owner in all respects, including maintenance, registration, inspection, insurance, fuel, repairs, depreciation, fines and taxes.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"d5cba03b-d43a-4e8d-a816-6098d7248f29","value":"Company Vehicles only","type":"remove","operator":"="}]},{"id":"db7d30d8-882f-4e4b-bd1f-8da76bda78b6","order":123,"text":"The Personal Vehicle must be kept in safe operating condition, must be currently registered, and must have passed any safety or emissions inspection the law of the State requires. The Company may require evidence of registration and inspection and may withdraw authorization where the vehicle is unsuitable or unsafe for the intended use.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"d5cba03b-d43a-4e8d-a816-6098d7248f29","value":"Company Vehicles only","type":"remove","operator":"="}]},{"id":"6e9b0460-210b-4b42-9f10-84b4b7d7022c","order":124,"text":"The Covered Driver must maintain automobile liability insurance on the Personal Vehicle with limits of not less than [Minimum liability limits], together with any coverage the law of the State requires, including uninsured and underinsured motorist coverage and personal injury protection where applicable. A certificate or declarations page evidencing that coverage must be provided before authorization and at each renewal, and any lapse, cancellation, non-renewal or material reduction must be reported immediately.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"d5cba03b-d43a-4e8d-a816-6098d7248f29","value":"Company Vehicles only","type":"remove","operator":"="}]},{"id":"945217d4-1b81-471f-965d-11eff899e75d","order":125,"text":"The Covered Driver's own automobile policy is the primary insurance for any loss arising out of the use of a Personal Vehicle. Any coverage the Company carries applies only in excess of that policy and only where it is available by its terms. The Company does not insure a Personal Vehicle against physical damage and is not responsible for a deductible, for diminution in value, for the loss of use of the vehicle or for any increase in the Covered Driver's premium, except where the law of the State provides otherwise.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"d5cba03b-d43a-4e8d-a816-6098d7248f29","value":"Company Vehicles only","type":"remove","operator":"="}]},{"id":"0e09cb09-a22b-46bd-92df-306e4ed5e998","order":126,"text":"Only the Covered Driver who has been authorized to use a particular Personal Vehicle may drive it on Company Business. A Covered Driver must not permit any other person to drive that vehicle on Company Business and must not carry any passenger whose presence is not required for Company Business without the prior approval of the Company.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"d5cba03b-d43a-4e8d-a816-6098d7248f29","value":"Company Vehicles only","type":"remove","operator":"="}]},{"id":"7667059c-c2c3-4f0b-a79c-e416806079ad","order":127,"text":"A Covered Driver should confirm with the insurer that the policy covers the use of the vehicle for business purposes. Many personal automobile policies restrict or exclude business use, and a business-use endorsement may be required.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"d5cba03b-d43a-4e8d-a816-6098d7248f29","value":"Company Vehicles only","type":"remove","operator":"="}]},{"id":"c30ef474-5cd4-49c8-9c5c-2640bfa6281a","order":128,"text":"The Company reimburses business miles driven in a Personal Vehicle at the standard business mileage rate published by the Internal Revenue Service and in effect when the miles are driven.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"0a4c1977-04ea-4d35-abc6-b56f7ed490fd","value":"the standard business mileage rate published by the Internal Revenue Service","type":"add","operator":"="},{"field":"d5cba03b-d43a-4e8d-a816-6098d7248f29","value":"Company Vehicles only","type":"remove","operator":"="}]},{"id":"57c7b350-47b4-4c63-8437-d4fafbee5a12","order":129,"text":"The Company reimburses business miles driven in a Personal Vehicle at a rate of [Rate per mile] per mile.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"0a4c1977-04ea-4d35-abc6-b56f7ed490fd","value":"a per-mile rate set by the Company","type":"add","operator":"="},{"field":"d5cba03b-d43a-4e8d-a816-6098d7248f29","value":"Company Vehicles only","type":"remove","operator":"="}]},{"id":"7d46c240-0980-46da-a265-d373167f4699","order":130,"text":"The Company reimburses the actual, documented and necessary expenses of operating a Personal Vehicle for Company Business, apportioned between business and personal use on the basis of the mileage records submitted.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"0a4c1977-04ea-4d35-abc6-b56f7ed490fd","value":"the actual, documented and necessary expenses of operation","type":"add","operator":"="},{"field":"d5cba03b-d43a-4e8d-a816-6098d7248f29","value":"Company Vehicles only","type":"remove","operator":"="}]},{"id":"95cb7904-3109-42f5-b633-a6c70f950182","order":131,"text":"Claims must be supported by a contemporaneous mileage record showing the date, origin, destination, purpose and miles of each business trip, and must be submitted through the Company's ordinary expense procedure within the period the Company specifies. Tolls and parking charges necessarily incurred on Company Business are reimbursed on production of receipts. Ordinary commuting between the residence and the regular work location is not reimbursable, and fines and penalties are never reimbursed.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"d5cba03b-d43a-4e8d-a816-6098d7248f29","value":"Company Vehicles only","type":"remove","operator":"="}]},{"id":"202f06c4-6c55-4854-84fd-e82326a332bc","order":132,"text":"Several States require an employer to indemnify an employee for all necessary expenditures incurred in the discharge of the employee's duties. California is the clearest example: California Labor Code § 2802 imposes that obligation, and California Labor Code § 2804 makes any agreement to waive it void. Where a Covered Driver works in such a State and the amount reimbursed under this Section is less than the necessary expense actually incurred, the Covered Driver may submit the difference with supporting evidence and the Company will pay it.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"d5cba03b-d43a-4e8d-a816-6098d7248f29","value":"Company Vehicles only","type":"remove","operator":"="}]},{"id":"5aa86f48-a728-4249-a186-67ef878a55b3","order":133,"text":"14. INSURANCE AND FINANCIAL RESPONSIBILITY","fontSize":"16","textAlign":"left","bold":true,"underline":false,"marginBottom":"8","cflou":false,"active":true,"marginTop":"20","sectionNum":"S14"},{"id":"8649db68-e839-425c-a193-6787b6ca2c98","order":134,"text":"Insurance carried by [Company name] responds only where a vehicle is being operated by a Covered Driver who is authorized under this Policy, within the scope of that authorization and in the course of Company Business or of personal use expressly permitted by this Policy. It does not respond to operation by an unauthorized person, to operation outside the scope of authorization, or to operation in violation of law or of this Policy. A Covered Driver who drives in those circumstances may be personally liable for the whole of any resulting loss.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"f5efd4f9-846a-4f1a-8b11-968c8620e1b4","order":135,"text":"Every Covered Driver must cooperate fully and promptly with the Company, its insurers, its brokers and its legal counsel in the investigation, defense and settlement of any claim, and must attend any interview, inspection, deposition, hearing or trial required. Suit papers, demand letters, subpoenas and correspondence from any adjuster, attorney or claimant must be forwarded to [Policy owner] on the day they are received.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"a5137a5b-06d0-4301-9857-5aaef64a610a","order":136,"text":"No Covered Driver may admit liability, apologize in terms that admit fault, discuss the Company's insurance or its limits, offer or agree to any settlement, or give a recorded or written statement to any third-party adjuster, investigator or attorney, without the prior authorization of the Company. Nothing in this paragraph prevents a Covered Driver from giving truthful information to a law-enforcement officer, from cooperating with a government agency, or from making a report that law protects.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"6665dee7-82cf-47b6-832e-fbe75d5e84f6","order":137,"text":"Except to the extent that applicable law prohibits it, the Company reserves the right to require a Covered Driver to bear or to reimburse a loss caused by conduct in breach of this Policy. The Company will not make any deduction from wages without the written authorization of the Covered Driver where such authorization is required, will not make any deduction that would reduce pay below the applicable minimum wage or affect an exempt employee's salary basis, and will not make any deduction that the law of the State in which the Covered Driver works prohibits.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"45f2766a-9864-4433-901f-edd7fc54e3f8","order":138,"text":"15. ACCIDENTS, INCIDENTS AND EMERGENCY PROCEDURES","fontSize":"16","textAlign":"left","bold":true,"underline":false,"marginBottom":"8","cflou":false,"active":true,"marginTop":"20","sectionNum":"S15"},{"id":"3078e0d2-e8af-4786-8b2b-9949e3f3ec37","order":139,"text":"A Covered Driver involved in an Accident must stop immediately and must not leave the scene. Leaving the scene of an Accident that involves injury or damage to property is a criminal offense in every State and is a Serious Violation under this Policy. Where law enforcement attends, the Covered Driver must remain at the scene until released by the officer in charge.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"e4cd9070-a36f-46a4-a6e9-4a000d1392f7","order":140,"text":"The Covered Driver must check for injuries, must call emergency services on 911 where any person may be injured or where the law requires the police to be called, must render such aid as can safely be given, and must not move an injured person except to prevent further harm.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"03fc4b14-8bd5-4973-81ee-a3f8f475ec9a","order":141,"text":"Where it is safe and lawful to do so, the vehicle should be moved clear of moving traffic; the hazard lights should be activated and any warning devices carried in the vehicle deployed. Where the vehicle cannot safely be moved, the occupants should leave it and move to a place of safety away from the roadway.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"73717cbd-ca0a-463f-bf01-57c16d535a09","order":142,"text":"The Covered Driver must exchange name, address, telephone number, license number, registration and insurance details with every other driver involved, must obtain the name, contact details and a brief account from any witness, and must record the name, badge number and agency of any officer attending together with the police report number.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"b590a8e9-c5bf-4157-b4fb-e91deabe02db","order":143,"text":"Where it is safe to do so, the Covered Driver should photograph the position of the vehicles, the damage to each vehicle, the road layout, signage, skid marks, weather and lighting conditions and any other relevant feature of the scene, before the vehicles are moved.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"b329cb80-42f7-485b-a185-47b85a3abf1e","order":144,"text":"The Covered Driver must notify the Company immediately and in any event within twenty-four (24) hours of the Accident by telephoning [Accident reporting telephone number], and must complete the Company's accident report form in full and return it within the time stated on the form.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"3fc4353c-b06b-4af8-a709-35623effb625","order":145,"text":"Every Accident must be reported, however minor, whether or not another vehicle or person was involved, whether or not the Covered Driver considers the damage significant, and whether or not the Covered Driver believes another party to be at fault. Theft, attempted theft, vandalism, fire, flood, glass breakage and animal strikes must be reported in the same way by telephoning [Accident reporting telephone number].","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"1c69e452-64e9-4085-b702-c8947cdb9dc2","order":146,"text":"Where an Accident results in an injury to the Covered Driver, the injury must in addition be reported under the Company's workers' compensation procedure within the time the law of the State requires. Reporting an injury will not result in any adverse action.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"05a62f8a-e48c-4aaf-87fc-8fe90da55ede","order":147,"text":"Any telematics data, camera footage, mileage record, electronic log, mobile-device record and any other evidence relating to an Accident must be preserved and must not be deleted, altered or overwritten. On notice of an Accident the Company will issue any litigation hold that is required and every Covered Driver must comply with it.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"24e305bb-1fe4-440e-a603-fb68553870b3","order":148,"text":"Schedule B sets out these steps in a short form that may be printed and kept in the vehicle.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"0bd0f9b6-435b-419d-b00b-43f6ae916064","order":149,"text":"16. TRAFFIC CITATIONS, TOLLS AND PARKING PENALTIES","fontSize":"16","textAlign":"left","bold":true,"underline":false,"marginBottom":"8","cflou":false,"active":true,"marginTop":"20","sectionNum":"S16"},{"id":"3dec2ec3-abd6-46eb-912d-575f39d01127","order":150,"text":"The Covered Driver is personally responsible for every moving violation, parking penalty, red-light or speed-camera citation, toll violation, booting, towing and impound charge incurred while operating a vehicle on Company Business, whether the citation is issued to the driver or to the Company as registered owner. No such amount is reimbursed and no such amount is treated as a business expense.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"b6afb60c-5e91-482b-a4a2-ae7d1adcad15","order":151,"text":"Where a citation is issued to the Company as registered owner, the Company may pay it and recover the amount from the Covered Driver to the extent that applicable law permits, and may identify the Covered Driver to the issuing authority where the law requires or permits it to do so.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"bfe1e2dd-04a7-4c56-b118-5ecef8da0059","order":152,"text":"Citations must be dealt with promptly. An unpaid citation may lead to the suspension of the vehicle's registration or of the Covered Driver's license, and the resulting inability to drive is the Covered Driver's responsibility.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"a7cda72d-4744-496a-b1df-9bcd45a314b9","order":153,"text":"17. TELEMATICS, VEHICLE MONITORING AND DRIVER DATA","fontSize":"16","textAlign":"left","bold":true,"underline":false,"marginBottom":"8","cflou":false,"active":true,"displayConditions":[{"field":"8da8ffb5-c016-4ebc-9259-75315bca6d32","value":"Yes","type":"add","operator":"="}],"marginTop":"20","sectionNum":"S17"},{"id":"cb258156-4826-47a8-955d-a10503229a7a","order":154,"text":"Vehicles operated on Company Business are fitted with telematics equipment and, where the Company has installed them, with event-recording cameras. The purpose is the safety of the driver and of the public, the coaching of drivers, the efficient routing and dispatch of vehicles, the scheduling of maintenance, the investigation of Accidents and the protection of Company assets.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"8da8ffb5-c016-4ebc-9259-75315bca6d32","value":"Yes","type":"add","operator":"="}]},{"id":"1d5b7729-66bc-4b69-9fdf-4d3948403355","order":155,"text":"The information recorded may include vehicle location and route, speed, rate of acceleration, braking and cornering, seat-belt use, engine hours, idling, diagnostic and fault codes, fuel consumption, mileage and, where cameras are fitted, video images of the road ahead and of the cab.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"8da8ffb5-c016-4ebc-9259-75315bca6d32","value":"Yes","type":"add","operator":"="}]},{"id":"dfeb37fd-fdd3-478c-960a-fc71f8f0e796","order":156,"text":"The Company will give the notice, and obtain the consent, that the law of the State in which the vehicle is operated requires for electronic monitoring and for recording. Where the law of a State requires the consent of every party to the recording of a conversation, audio will not be recorded unless that consent has been obtained. Cameras are not installed in any location where a person has a reasonable expectation of privacy.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"8da8ffb5-c016-4ebc-9259-75315bca6d32","value":"Yes","type":"add","operator":"="}]},{"id":"5acaf29b-e74b-4190-b2f7-64562f36a015","order":157,"text":"Telematics and camera data are the property of the Company. Access is limited to those with a genuine business need, the data is retained no longer than is necessary for the purposes described in this Section or than a litigation hold or applicable law requires, and it is not used to monitor lawful activity engaged in off duty and away from the workplace, except so far as is necessary to locate or recover the vehicle or to comply with a legal obligation.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"8da8ffb5-c016-4ebc-9259-75315bca6d32","value":"Yes","type":"add","operator":"="}]},{"id":"5f0d1ac3-ee42-4ec1-bc1e-1aa7c631cc50","order":158,"text":"Where personal use of a Company Vehicle is permitted, the Company does not seek to observe the detail of personal journeys and uses the data relating to them only for the substantiation of business and personal mileage, for maintenance, for safety and for the protection of the vehicle.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"8da8ffb5-c016-4ebc-9259-75315bca6d32","value":"Yes","type":"add","operator":"="},{"field":"d5cba03b-d43a-4e8d-a816-6098d7248f29","value":"personal vehicles used for Company Business only","type":"remove","operator":"="}]},{"id":"e8256a19-5188-4266-b89c-15a8eb44dfb6","order":159,"text":"Disconnecting, disabling, obscuring, tampering with or otherwise interfering with telematics or camera equipment is a material violation of this Policy and is grounds for immediate withdrawal of authorization to drive and for further discipline.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"8da8ffb5-c016-4ebc-9259-75315bca6d32","value":"Yes","type":"add","operator":"="}]},{"id":"8d4a20d3-e240-473c-b3dd-485197ea277f","order":160,"text":"Where the law of a State gives a Covered Driver a right to be informed about, to access, to correct or to request the deletion of personal information held by the Company, the Company will honor that right in accordance with that law.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"8da8ffb5-c016-4ebc-9259-75315bca6d32","value":"Yes","type":"add","operator":"="}]},{"id":"e3549461-4a82-4895-b388-e2a3baa85cc0","order":161,"text":"18. COMMERCIAL MOTOR VEHICLE OPERATIONS","fontSize":"16","textAlign":"left","bold":true,"underline":false,"marginBottom":"8","cflou":false,"active":true,"displayConditions":[{"field":"e6017dd2-e40f-474b-849f-763f605dc3bb","value":"Yes","type":"add","operator":"="}],"marginTop":"20","sectionNum":"S18"},{"id":"485d5807-11f8-4cdf-af10-2321931ffbf1","order":162,"text":"The Company operates commercial motor vehicles as defined by the Federal Motor Carrier Safety Regulations under USDOT number [USDOT number]. Where a Covered Driver operates such a vehicle, the requirements of this Section apply in addition to the remainder of this Policy, and where they are more demanding they prevail.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"e6017dd2-e40f-474b-849f-763f605dc3bb","value":"Yes","type":"add","operator":"="}]},{"id":"ab8c2bac-d670-449b-8e8a-b258714757cd","order":163,"text":"The Company maintains a driver qualification file for each such driver in accordance with 49 C.F.R. Part 391, including the investigation of the previous employment record required by 49 C.F.R. § 391.23 and the annual inquiry into, and review of, the driving record required by 49 C.F.R. § 391.25. The Federal regulations no longer require a driver to furnish an annual list of violations; the duty to report imposed by the Section entitled \"Driving Record Standards and Duty to Report\" applies instead, as a condition of this Policy.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"e6017dd2-e40f-474b-849f-763f605dc3bb","value":"Yes","type":"add","operator":"="}]},{"id":"cf8be7c8-5dbf-4ba0-8776-18b8a151c37b","order":164,"text":"The driver qualification file is retained for as long as the driver is employed and for three (3) years afterwards, as 49 C.F.R. § 391.51(c) requires. Records of controlled substances and alcohol testing run on a separate and longer clock under 49 C.F.R. § 382.401, and are retained with the confidentiality that Part 382 prescribes.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"e6017dd2-e40f-474b-849f-763f605dc3bb","value":"Yes","type":"add","operator":"="}]},{"id":"ce5710e2-6f13-4c21-8913-63ce22937736","order":165,"text":"Each such driver must hold the commercial driver's license and endorsements required for the vehicle and the cargo, must hold and carry a current medical examiner's certificate, and must notify the Company immediately of any event that would disqualify the driver under the Federal Motor Carrier Safety Regulations.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"e6017dd2-e40f-474b-849f-763f605dc3bb","value":"Yes","type":"add","operator":"="}]},{"id":"abbaa793-f288-4621-9b5f-c85560c36768","order":166,"text":"Physical qualification is established and maintained in accordance with 49 C.F.R. §§ 391.41, 391.43 and 391.45. A new medical examiner's certificate must be obtained before the current one expires and a copy provided to the Company. A driver whose certificate has expired, or who no longer satisfies the physical qualification standards, must not operate a commercial motor vehicle until the position is regularized.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"e6017dd2-e40f-474b-849f-763f605dc3bb","value":"Yes","type":"add","operator":"="}]},{"id":"a912eba3-6a7b-4768-8b2b-472859dff942","order":167,"text":"Hours of service and records of duty status must be kept in accordance with 49 C.F.R. Part 395, including the electronic logging device requirements. No driver may operate, and no manager may permit or require a driver to operate, beyond the applicable driving, on-duty or rest limits. Falsifying a record of duty status is a material violation of this Policy.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"e6017dd2-e40f-474b-849f-763f605dc3bb","value":"Yes","type":"add","operator":"="}]},{"id":"51c94ede-a62d-47c5-8dc8-845fcca3cf70","order":168,"text":"Time may be recorded as personal conveyance only where the movement of the vehicle is genuinely for a personal purpose while the driver is off duty, in accordance with the guidance of the Federal Motor Carrier Safety Administration issued under 49 C.F.R. Part 395, and never in order to advance the load or to extend the driving time available. The seat belt must be worn at all times as 49 C.F.R. § 392.16 requires.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"e6017dd2-e40f-474b-849f-763f605dc3bb","value":"Yes","type":"add","operator":"="}]},{"id":"196bf421-bebf-43b4-ad02-b56955b3177d","order":169,"text":"Texting while driving a commercial motor vehicle is prohibited by 49 C.F.R. § 392.80 and the use of a hand-held mobile telephone while driving a commercial motor vehicle is prohibited by 49 C.F.R. § 392.82. The Company neither permits nor requires either practice. A violation may result in the disqualification of the driver and in civil penalties against both the driver and the Company.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"e6017dd2-e40f-474b-849f-763f605dc3bb","value":"Yes","type":"add","operator":"="}]},{"id":"56f4f924-cd81-4015-b466-d17f9173c5cb","order":170,"text":"Controlled substances and alcohol testing is carried out in accordance with 49 C.F.R. Part 382, and the Company makes the queries and reports required in connection with the FMCSA Drug and Alcohol Clearinghouse. That federal testing regime is mandatory and applies to every driver who performs a safety-sensitive function, whether or not the Company conducts any other testing under this Policy.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"e6017dd2-e40f-474b-849f-763f605dc3bb","value":"Yes","type":"add","operator":"="}]},{"id":"517cbd30-2d4b-4b0c-9ace-6cc3b4916b49","order":171,"text":"Post-accident testing is carried out in every case in which 49 C.F.R. § 382.303 requires it, namely where the Accident involved the loss of human life; where the driver received a citation for a moving violation and a person was injured and immediately treated away from the scene; and where the driver received such a citation and a vehicle was disabled and required to be towed away. The citation must be issued within eight (8) hours of the occurrence for the alcohol test to be required, and within thirty-two (32) hours for the controlled substances test. The alcohol test is administered within two (2) hours where possible; where it is not administered within two (2) hours, or within eight (8) hours, the Company prepares and keeps the record of the reasons that the regulation requires. The driver must remain readily available for testing and must not consume alcohol for eight (8) hours after the Accident or until tested, whichever is earlier.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"e6017dd2-e40f-474b-849f-763f605dc3bb","value":"Yes","type":"add","operator":"="}]},{"id":"8128889f-38b9-42f6-9cec-858898c66b10","order":172,"text":"A driver who has a positive result, or who refuses a test, is immediately removed from safety-sensitive functions and may return only after completing the evaluation, education or treatment, return-to-duty test and follow-up testing plan directed by a substance abuse professional in accordance with 49 C.F.R. Part 40. The Company is not obliged to hold the position open or to reinstate the driver.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"e6017dd2-e40f-474b-849f-763f605dc3bb","value":"Yes","type":"add","operator":"="}]},{"id":"964ace7e-ccb4-4ef0-b0f1-1eb892b5a9b1","order":173,"text":"Inspection, repair and maintenance are carried out in accordance with 49 C.F.R. Part 396, including the pre-trip inspection required by 49 C.F.R. § 396.13 and the driver vehicle inspection report required by 49 C.F.R. § 396.11 at the end of each driving day, which must record every defect discovered and must be signed. A defect affecting safe operation must be corrected before the vehicle is driven again. Cargo must be secured in accordance with the vehicle equipment and cargo securement requirements of 49 C.F.R. Part 393.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"e6017dd2-e40f-474b-849f-763f605dc3bb","value":"Yes","type":"add","operator":"="}]},{"id":"39903a0a-0d26-4ce4-9676-0fb597b66ca1","order":174,"text":"No driver will be discharged, disciplined or discriminated against for refusing to operate a vehicle where operation would violate a federal safety regulation or where the driver has a reasonable apprehension of serious injury, for reporting a violation, or for exercising any other right protected by 49 U.S.C. § 31105.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"e6017dd2-e40f-474b-849f-763f605dc3bb","value":"Yes","type":"add","operator":"="}]},{"id":"321c56a2-a2b9-4659-8516-7f5ac58a9e51","order":175,"text":"The Company maintains the accident register required of motor carriers and reports as required to the Federal Motor Carrier Safety Administration and to any State agency with jurisdiction.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"e6017dd2-e40f-474b-849f-763f605dc3bb","value":"Yes","type":"add","operator":"="}]},{"id":"fc30136f-35f1-42a9-b52f-37b8564de5e4","order":176,"text":"19. TRAINING AND THE SAFE DRIVING PROGRAM","fontSize":"16","textAlign":"left","bold":true,"underline":false,"marginBottom":"8","cflou":false,"active":true,"marginTop":"20","sectionNum":"S19"},{"id":"aa2c9bca-39c0-4ae2-a15d-622c5bca2dc8","order":177,"text":"The Company provides driver safety training at the time authorization is granted and annually thereafter. Attendance is mandatory and completion is recorded in the Covered Driver's file.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"27e8bac1-3021-4302-b7ba-7ba6226791b3","order":178,"text":"Additional or remedial training may be required following any At-Fault Accident, any Serious Violation, any pattern of moving violations, any adverse telematics indication or any change in the vehicle or the duties assigned. Authorization to drive may be suspended until that training has been completed.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"854e6df0-a947-442f-b7cf-69a67ca112aa","order":179,"text":"Every Covered Driver is encouraged to raise any concern about the safety of a vehicle, a route, a schedule or a practice. Concerns may be raised with [Policy owner] and will be considered without delay. No Covered Driver will suffer retaliation for raising a safety concern in good faith, for declining to drive in unsafe conditions, for reporting an Accident or an injury, or for making a report to a government agency that the law protects.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"22f67172-cf15-4e87-a201-9e73bb1588ff","order":180,"text":"20. VIOLATIONS AND DISCIPLINARY ACTION","fontSize":"16","textAlign":"left","bold":true,"underline":false,"marginBottom":"8","cflou":false,"active":true,"marginTop":"20","sectionNum":"S20"},{"id":"98caa28c-1033-486b-8102-fe2c73e78d6b","order":181,"text":"A violation of this Policy may result in the suspension or withdrawal of authorization to drive and in discipline up to and including termination of employment, according to the gravity of the violation, its consequences, the Covered Driver's record and any other circumstance the Company considers relevant. The Company is not required to apply progressive discipline.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"5aebb045-c732-480b-9a34-86327f5b8fe6","order":182,"text":"The following will ordinarily result in the immediate withdrawal of authorization to drive: operating a vehicle while impaired; texting or otherwise manually entering text while driving; leaving the scene of an Accident; driving while the license is suspended, revoked or otherwise invalid; permitting an unauthorized person to operate a vehicle in the course of Company Business; falsifying a mileage, expense, inspection, duty-status or accident record; tampering with safety, telematics or camera equipment where fitted; and any Serious Violation.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"9eb86448-9606-4c90-b293-121d71cd478a","order":183,"text":"Where authorization to drive is withdrawn, the Company will consider whether the Covered Driver can be reassigned to duties that do not involve driving. Where driving is an essential function of the position and no reasonable alternative exists, the withdrawal of authorization may result in the termination of employment.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"23645846-5abb-4256-9a32-8e734f03cba3","order":184,"text":"Discipline under this Policy is in addition to, and not in place of, any criminal penalty, civil liability, license sanction or insurance consequence that may follow from the same conduct.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"1e51c280-1b2b-4a5f-ad04-50451c60aa05","order":185,"text":"21. NO CONTRACT OF EMPLOYMENT AND RESERVATION OF RIGHTS","fontSize":"16","textAlign":"left","bold":true,"underline":false,"marginBottom":"8","cflou":false,"active":true,"marginTop":"20","sectionNum":"S21"},{"id":"00178d5c-43cc-4e4d-9f2c-6d6abbe809cd","order":186,"text":"This Policy is a statement of the Company's rules and expectations. It is not a contract of employment, it does not create any contractual right and it does not promise employment for any period or on any terms. Where employment with the Company is at will, nothing in this Policy alters that status; only a written agreement signed by an authorized officer of the Company can do so.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"2846217a-fe2e-4f0a-81e8-520cc459fc6a","order":187,"text":"The Company may amend, supplement, suspend or withdraw this Policy in whole or in part at any time, with or without notice, subject to applicable law and to any obligation to bargain with a representative of its employees. The current version supersedes every previous vehicle or driving policy, whether written or unwritten.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"7f02789e-7c52-4425-bdcc-5bf47c28989d","order":188,"text":"The failure of the Company to enforce any provision of this Policy on any occasion is not a waiver of that provision or of any other, and does not prevent enforcement on any later occasion.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"059eae18-61fb-4629-84b9-1dafcc6d1959","order":189,"text":"Nothing in this Policy is intended to interfere with, restrain or prevent any activity protected by the National Labor Relations Act, including the right of employees to engage in protected concerted activity for their mutual aid or protection, or to prevent any communication with, or report to, a government agency that the law protects.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"8cd5c7b7-8dd3-4233-93d2-da52a70d1a83","order":190,"text":"22. COMPLIANCE WITH APPLICABLE LAW AND SEVERABILITY","fontSize":"16","textAlign":"left","bold":true,"underline":false,"marginBottom":"8","cflou":false,"active":true,"marginTop":"20","sectionNum":"S22"},{"id":"44981e4e-6c56-4f50-ab6a-6680b8cc7d86","order":191,"text":"This Policy and its administration are governed by the laws of the State of Alabama, without regard to its conflict of laws rules. Where a Covered Driver works in another State, the mandatory law of that State applies to the extent that it is more protective of the Covered Driver, and this Policy is read accordingly.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"d5c1feab-3915-4b5f-b7c8-77f6653ad4f8","order":192,"text":"Where any provision of this Policy conflicts with federal, State or local law, that law prevails. The provision is deemed modified to the minimum extent necessary to comply with the law and, where modification is not possible, is severed. Every other provision remains in full force and effect.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"4b877a89-6b99-4c23-805a-f5bd17270288","order":193,"text":"The Company recognizes in particular that State law may impose requirements that differ from, or add to, those set out in this Policy in the areas of driver-record and background checking, drug and alcohol testing and the treatment of cannabis, protection for lawful conduct engaged in off duty, wage deductions and the reimbursement of business expenses, electronic monitoring and the recording of conversations, the storage of firearms in vehicles on private property, medical inquiries and reasonable accommodation, and the retention and confidentiality of personnel and medical records. This Policy is applied in each State in a manner consistent with that State's law.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"5c857c64-e676-4ded-939a-8b18095c5f12","order":194,"text":"No provision of this Policy operates as a waiver of any right that the law does not permit to be waived, and no Covered Driver is asked or required to waive any such right.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"27bcd361-70d4-442d-ab01-f8cc6e68f115","order":195,"text":"23. ADMINISTRATION, EXCEPTIONS AND INQUIRIES","fontSize":"16","textAlign":"left","bold":true,"underline":false,"marginBottom":"8","cflou":false,"active":true,"marginTop":"20","sectionNum":"S23"},{"id":"224b5ea8-c740-41b1-97fa-5f6e11c11441","order":196,"text":"This Policy is administered by [Policy owner] at the Company's principal place of business at [Company address]. Inquiries about this Policy, about authorization to drive and about any matter arising under it should be addressed to [Contact email address].","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"1359e251-1865-4cba-80db-01bd2acdaea6","order":197,"text":"A request for an exception to any requirement of this Policy must be made in writing and is effective only if it is approved in writing by [Policy owner]. An exception is granted for a specific person, a specific vehicle and a specific period, and creates no precedent.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"e366d9c6-bf39-4cb2-a8e2-2f81840006a4","order":198,"text":"Records created under this Policy, including authorizations, Motor Vehicle Records, consents, training records, accident reports, mileage records and any telematics data, are retained in accordance with the Company's records retention schedule and applicable law. Records containing medical information or driver-record information are kept confidential and, where the law so requires, are kept separately from the general personnel file.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"95bc5388-d12c-4951-8744-e68d165faef5","order":199,"text":"24. EMPLOYEE ACKNOWLEDGMENT AND CONSENT","fontSize":"16","textAlign":"left","bold":true,"underline":false,"marginBottom":"8","cflou":false,"active":true,"marginTop":"20","sectionNum":"S24"},{"id":"77caf910-d60c-46fb-a245-ef81f8e0b828","order":200,"text":"This Acknowledgment must be signed before authorization to drive is granted. A person who declines to sign it will not be authorized to drive on Company Business. An electronic signature affixed in a manner the Company approves has the same effect as a handwritten signature. The signed original is retained by the Company and a copy is provided to the Covered Driver on request.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"14","cflou":false,"active":true},{"id":"a8507537-fbab-4115-b9c6-3db8655608bf","order":201,"text":"I acknowledge that I have received, read and understood the Company Vehicle Use and Driving Policy of [Company name] dated [Effective date], that I have had the opportunity to ask questions about it, and that I agree to comply with it in full.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"962182ce-d937-42e1-96ea-55196c97073e","order":202,"text":"I consent to [Company name] obtaining my Motor Vehicle Record from the department of motor vehicles of any State, directly or through an authorized agent or service provider, before I am authorized to drive and at any time while I remain authorized, and to my enrollment in any continuous driver-record notification program in which the Company is required or permitted to enroll its drivers. I understand that this consent continues for as long as I am authorized to drive on Company Business.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"5032bd38-a415-47a2-a7c5-bdc4450e1677","order":203,"text":"I understand that where the Company obtains a driving record or other background information about me through a consumer reporting agency, a separate written disclosure and a separate written authorization will be provided to me for signature, and that this Acknowledgment neither replaces nor substitutes for them.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"2a0f1e1c-dceb-4c8f-96c9-9084a2cc3d1d","order":204,"text":"I agree to report to the Company, within twenty-four (24) hours and in writing, each of the events listed in the Section entitled \"Driving Record Standards and Duty to Report\", whether the event occurs on duty or off duty and whether or not the vehicle involved was being used for Company Business.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"97f219ce-3260-45aa-9677-298ae09728c6","order":205,"text":"I understand that authorization to drive on Company Business is a privilege that the Company may suspend or withdraw at any time, that this Policy is not a contract of employment and does not alter the at-will nature of my employment where my employment is at will, and that a violation of this Policy may result in discipline up to and including the termination of my employment.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"24","cflou":false,"active":true},{"id":"291e7f85-6dba-4f35-88ab-56fb7e9bd762","order":206,"text":"Printed name: ______________________________________________","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"16","cflou":false,"active":true},{"id":"7e5f9b00-c68c-4593-8a93-6ab75b755417","order":207,"text":"Signature: _______________________________________________ Date: ____________________","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"16","cflou":false,"active":true},{"id":"719a4754-37eb-4cf1-b86a-283086df663f","order":208,"text":"Driver's license number: ______________________________ State of issue: ____________________","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"24","cflou":false,"active":true},{"id":"cdb1f585-a05c-405f-b98d-3897501cb630","order":209,"text":"Received on behalf of [Company name]:","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"16","cflou":false,"active":true},{"id":"72adf387-b3cd-4ff0-9638-bdf319650ef6","order":210,"text":"Signature: ____________________________ Title: ______________________ Date: ____________________","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"0","cflou":false,"active":true},{"id":"aaf579b2-f58b-48bc-9458-5c596cad991d","order":211,"text":"SCHEDULE A — REGISTER OF AUTHORIZED DRIVERS","fontSize":"16","textAlign":"left","bold":true,"underline":false,"marginBottom":"8","cflou":false,"active":true,"marginTop":"26"},{"id":"c8fe9cc7-2022-45e6-9bbf-3f69b96de567","order":212,"text":"The Company maintains a register of the persons authorized to drive on Company Business. A person whose name does not appear in the register, or whose entry has been suspended, is not authorized. The register is reviewed at least once a year and whenever a Motor Vehicle Record is obtained.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"f5f01ee9-181d-4d4f-b6ed-e3114b75d033","order":213,"text":"The register records, for each Covered Driver — full name and position; driver's license number, class, endorsements, State of issue and expiry date; the date of the last Motor Vehicle Record review and its outcome; the date of the signed Acknowledgment; the vehicles the Covered Driver is authorized to operate; the date of the last training completed; and the date and reason of any suspension or withdrawal of authorization.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"97a6e403-c2e5-4e48-8fae-b809a8d15ede","order":214,"text":"Where a Personal Vehicle is used on Company Business, the register also records the vehicle, its insurer, the policy number, the limits of liability and the expiry date of the coverage.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"d5cba03b-d43a-4e8d-a816-6098d7248f29","value":"Company Vehicles only","type":"remove","operator":"="}]},{"id":"132bac62-fc50-467a-8b4d-7bfae50431c1","order":215,"text":"Entries are amended as soon as the Company learns of any change, and the register is retained in accordance with the Section entitled \"Administration, Exceptions and Inquiries\".","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"20","cflou":false,"active":true},{"id":"206b3932-e9af-4782-be6d-b9e6e90d881b","order":216,"text":"SCHEDULE B — WHAT TO DO AT THE SCENE OF AN ACCIDENT","fontSize":"16","textAlign":"left","bold":true,"underline":false,"marginBottom":"8","cflou":false,"active":true,"marginTop":"26"},{"id":"db69468f-fd47-4a7f-bbac-435305b2edc5","order":217,"text":"This Schedule summarizes the Section entitled \"Accidents, Incidents and Emergency Procedures\". It is provided so that it may be printed and kept in the vehicle. It does not replace that Section, and where the two differ that Section prevails.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"8da3a828-0dc3-4f2c-951f-7760669248c7","order":218,"text":"— Stop at once. Do not leave the scene. Switch on the hazard lights.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"37a65241-ace4-4a42-b6c5-065bab807d4a","order":219,"text":"— Check for injuries. Call 911 where anyone may be hurt or where the law requires the police to attend. Give such aid as you can safely give.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"7feacdae-0d5c-449d-a283-f2fe5d60a4b7","order":220,"text":"— Move the vehicle clear of traffic only if it is safe and lawful to do so; otherwise leave it and move to a place of safety away from the roadway.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"e36e60b8-03f2-4702-ba30-e561445b3029","order":221,"text":"— Exchange name, address, telephone number, license number, registration and insurance details with every other driver. Take the name and contact details of every witness.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"8f37f42d-b695-4b26-95c4-d75c40479a93","order":222,"text":"— Record the name, badge number and agency of any officer attending, and the police report number.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"607a7ee3-fb4a-4806-8d16-57de9c479f49","order":223,"text":"— Photograph the position of the vehicles, the damage to each, the road layout, the signage, the skid marks and the weather and lighting conditions, before anything is moved.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"a8dd7507-2f58-49db-83c8-03c33f2f313a","order":224,"text":"— Say nothing about fault, about liability or about insurance limits. Do not apologize in terms that admit fault. Do not agree to any settlement. Do not give a statement to any other party's adjuster, investigator or attorney. You may and must give truthful information to a law-enforcement officer.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"7372afc5-591e-4889-a007-a9953816b289","order":225,"text":"— Telephone the Company on [Accident reporting telephone number] and report the Accident within the time this Policy requires, then complete the Company's accident report form in full.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"ad954e17-f958-481d-8099-64bb62265e72","order":226,"text":"— Preserve everything: photographs, dashboard-camera footage, telematics data, mileage records and any other evidence. Delete nothing.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"20","cflou":false,"active":true},{"id":"1ec06d18-b0d9-42d4-98f4-e38a53819872","order":227,"text":"SCHEDULE C — DAILY VEHICLE CHECK","fontSize":"16","textAlign":"left","bold":true,"underline":false,"marginBottom":"8","cflou":false,"active":true,"marginTop":"26"},{"id":"cada6707-397f-4e3b-ad72-290675e73bad","order":228,"text":"A walk-around check must be carried out before the first use of a vehicle each day, and again before any long journey. A vehicle that fails any item of this check must not be driven until the defect has been reported and corrected.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"10b97184-af36-4a5e-9f2f-09fab91aa46f","order":229,"text":"— Tires: tread, sidewalls, obvious under-inflation, wheel nuts, and the spare or the inflation kit.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"de1aba36-2da0-4c22-ba72-29db97b14ba0","order":230,"text":"— Lights: headlamps, tail lamps, brake lamps, turn signals, hazard lights, reversing lamps and the license-plate lamp.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"d764db7d-a375-4f5f-bea5-327c7064fcdc","order":231,"text":"— Glass and mirrors: windshield free of cracks obstructing the view, mirrors clean and correctly adjusted, wipers effective and washer fluid full.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"a2e9b3f8-aeee-4790-8888-966d1f9bca65","order":232,"text":"— Under the hood and underneath: oil, coolant and brake fluid levels, and any sign of a leak beneath the vehicle.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"5a473743-4515-48ee-a633-c67201e74985","order":233,"text":"— Inside: seat belts, horn, parking brake, brake feel, steering, heating, ventilation and defroster, and every warning lamp extinguished after start-up.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"884419e6-02a7-4660-aa06-59342203b561","order":234,"text":"— Load and equipment: the load secured, nothing loose in the cabin, the emergency equipment present and serviceable, and the registration and insurance documents in the vehicle.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"beef5039-8f7a-42f6-abf5-ca5b7002037a","order":235,"text":"— Cleanliness: the vehicle clean enough for the mirrors, glass, lights and license plates to be legible and effective.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"0","cflou":false,"active":true}]