[{"id":"f0cf2f7d-1f1d-4165-ba87-49416c97af8e","order":1,"text":"[Charity Name]","fontSize":"22","textAlign":"center","bold":true,"underline":false,"marginBottom":"5","cflou":false,"active":true},{"id":"168ceb14-33d4-4dad-a4bd-c41b6df9d2d8","order":2,"text":"Registered Charity No. [Charity Number]","fontSize":"12","textAlign":"center","bold":false,"underline":false,"marginBottom":"3","cflou":false,"active":true},{"id":"de6e5c5f-1a6c-4204-b067-349682a45f60","order":3,"text":"[Registered Office Address]","fontSize":"12","textAlign":"center","bold":false,"underline":false,"marginBottom":"3","cflou":false,"active":true},{"id":"55ebf4bb-dafa-4216-9697-5fd4782944dc","order":4,"text":"[Town/City] [Postcode]","fontSize":"12","textAlign":"center","bold":false,"underline":false,"marginBottom":"40","cflou":false,"active":true},{"id":"34ef809e-7fd1-45d7-a7a0-a76fc497beac","order":5,"text":"[Place], [Date]","fontSize":"14","textAlign":"right","bold":false,"underline":false,"marginBottom":"30","cflou":false,"active":true},{"id":"ebe060e6-5b59-408f-9b19-b0d16f1dcd01","order":6,"text":"[Title] [First Name] [Last Name]
[Address]
[Town/City] [Postcode]","fontSize":"14","textAlign":"right-align","bold":false,"underline":false,"marginBottom":"40","cflou":false,"active":true},{"id":"b13ff0c0-79a3-4eea-9891-124b095781ae","order":7,"text":"STRICTLY PRIVATE AND CONFIDENTIAL","fontSize":"12","textAlign":"left","bold":true,"underline":true,"marginBottom":"20","cflou":false,"active":true},{"id":"8bfa92f2-c6fe-4ca4-9511-a08b7641162d","order":8,"text":"Re: Appointment as a Trustee of [Charity Name]","fontSize":"14","textAlign":"left","bold":true,"underline":false,"marginBottom":"20","cflou":false,"active":true},{"id":"ad2af2b7-b0da-4b75-9cde-99a0c181bb03","order":9,"text":"Dear [Title] [Last Name],","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"15","cflou":false,"active":true},{"id":"96cfd4e7-f67d-4c6a-bc00-fbe151abce1e","order":10,"text":"I am pleased to confirm, on behalf of the existing board of trustees, your appointment as a trustee of [Charity Name] (registered charity number [Charity Number]) (the "Charity"). Your appointment was duly approved by resolution of the trustees passed on [Date of Resolution], in accordance with the provisions of the Charity's [Governing Document].","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"15","cflou":false,"active":true},{"id":"8befd46c-188f-4369-b994-e78a2391f547","order":11,"text":"Your term of office shall commence on the date of this letter and, unless terminated earlier in accordance with the Charity's [Governing Document], shall expire upon the expiry of [Number of Years] years from such date, without prejudice to any right of reappointment that may be conferred upon you under the governing document of the Charity.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"15","cflou":false,"active":true,"displayConditions":[{"field":"1bbc326f-5524-448f-bc7b-77d704f1727d","value":"indefinite","type":"remove","operator":"="}]},{"id":"21846b18-915d-40f4-9bdc-ee9ccb763f72","order":12,"text":"Your appointment shall continue for an indefinite period and until such time as it is terminated in accordance with the provisions of the Charity's [Governing Document], or by operation of law, including by your retirement, resignation or removal in accordance therewith.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"15","cflou":false,"active":true,"displayConditions":[{"field":"1bbc326f-5524-448f-bc7b-77d704f1727d","value":"fixed","type":"remove","operator":"="}]},{"id":"18989331-0293-498d-a196-c56b824e3702","order":13,"text":"1. NATURE OF THE OFFICE","fontSize":"16","textAlign":"left","bold":true,"underline":true,"marginBottom":"10","cflou":false,"active":true,"marginTop":"20"},{"id":"1b4f3d22-71aa-404c-96cc-31499609b723","order":14,"text":"As a trustee, you are entrusted, jointly and severally with your fellow trustees, with the general control, management and administration of the Charity. You shall act collectively with the board of trustees in furtherance of the Charity's objects, and shall at all times ensure that the Charity is properly administered and that its property and resources are applied exclusively in pursuance of its charitable purposes for the public benefit.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"15","cflou":false,"active":true},{"id":"482012d2-8766-48c3-98af-dee31fab4594","order":15,"text":"2. STATUTORY AND FIDUCIARY DUTIES","fontSize":"16","textAlign":"left","bold":true,"underline":true,"marginBottom":"10","cflou":false,"active":true,"marginTop":"20"},{"id":"f4ee58d8-bac3-4420-ba56-bd907b79868c","order":16,"text":"Your appointment as a trustee carries with it both statutory obligations under the Charities Act 2011 and the general fiduciary duties owed by trustees at law and in equity. In particular, you are required:","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"dbc52550-1336-41fb-9329-e4790714aca2","order":17,"text":"(a) to ensure that the Charity carries out its purposes for the public benefit;","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"5","cflou":false,"active":true},{"id":"33265178-4087-40a3-8d33-90a65d436ba1","order":18,"text":"(b) to comply at all times with the Charity's [Governing Document] and with the law applicable to charities in England and Wales;","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"5","cflou":false,"active":true},{"id":"12cd7b8e-5390-412c-9125-3736dc3dc133","order":19,"text":"(c) to act in the best interests of the Charity, including by avoiding and properly managing any actual or perceived conflict of interest or conflict of loyalty;","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"5","cflou":false,"active":true},{"id":"22b5dda3-779c-4c45-b7aa-43fd5a2fb659","order":20,"text":"(d) to manage the Charity's resources responsibly, exercising reasonable care and skill in the discharge of your duties as required by section 1 of the Trustee Act 2000;","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"5","cflou":false,"active":true},{"id":"f2347fd0-6084-468f-99b4-a12f77ee6a55","order":21,"text":"(e) to ensure that the Charity is properly accountable to its beneficiaries, its supporters, the Charity Commission and the wider public.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"e2975c92-69c5-4dd6-bb7e-99a59500b8b5","order":22,"text":"These duties are described more fully in the guidance issued by the Charity Commission for England and Wales under publication CC3, "The Essential Trustee: what you need to know, what you need to do", to which you are respectfully referred.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"15","cflou":false,"active":true},{"id":"c568a97f-cd67-4cc3-9984-1c60cb52894a","order":23,"text":"3. ELIGIBILITY AND DISQUALIFICATION","fontSize":"16","textAlign":"left","bold":true,"underline":true,"marginBottom":"10","cflou":false,"active":true,"marginTop":"20"},{"id":"34a34790-2807-4be0-b1d5-8ebb7e6fbe0e","order":24,"text":"By accepting this appointment, you warrant and confirm that you are not disqualified from acting as a charity trustee pursuant to section 178 of the Charities Act 2011, nor otherwise prohibited at law from holding such office. You undertake to notify the Chair of the Trustees in writing, and without delay, should any matter arise during the course of your office that would, or might reasonably be expected to, render you so disqualified or otherwise unfit to continue in office.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"15","cflou":false,"active":true},{"id":"edaf6c15-4233-46aa-861e-1490b27c60fd","order":25,"text":"4. CONFLICTS OF INTEREST AND LOYALTY","fontSize":"16","textAlign":"left","bold":true,"underline":true,"marginBottom":"10","cflou":false,"active":true,"marginTop":"20"},{"id":"a31d59bb-335e-47b4-a50a-0142c0d598be","order":26,"text":"You are required to declare to your fellow trustees, at the earliest reasonable opportunity, any interest of your own or of any person connected with you (whether direct or indirect, financial or otherwise) which may give rise to an actual or perceived conflict with the interests of the Charity. All such declarations shall be duly recorded in the register of interests maintained by the Charity, and you shall withdraw from any deliberation or decision in respect of any matter so disclosed, save as may otherwise be permitted by law or by the Charity's [Governing Document].","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"15","cflou":false,"active":true},{"id":"712bfb6c-9968-4d0e-b31a-bbbe63d35b88","order":27,"text":"5. CONFIDENTIALITY","fontSize":"16","textAlign":"left","bold":true,"underline":true,"marginBottom":"10","cflou":false,"active":true,"marginTop":"20"},{"id":"c04ff59f-c6d0-4732-856f-24ac84474d9d","order":28,"text":"You shall treat as strictly confidential all information acquired in the course of, or by reason of, your office as a trustee, save where disclosure is required by law, ordered by a court or tribunal of competent jurisdiction, or expressly authorised by resolution of the board of trustees. This obligation shall continue notwithstanding the termination, for whatever reason, of your office.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"15","cflou":false,"active":true},{"id":"0e023da3-694d-47a2-b403-38aa1040ca22","order":29,"text":"6. LIABILITY AND INDEMNITY","fontSize":"16","textAlign":"left","bold":true,"underline":true,"marginBottom":"10","cflou":false,"active":true,"marginTop":"20"},{"id":"9302ab0d-32a2-44f3-9844-2c5b2cecbe71","order":30,"text":"You are reminded that, although the trustees collectively bear ultimate responsibility for the affairs of the Charity, individual trustees may in certain circumstances incur personal liability in respect of the acts or omissions of the Charity, or for breach of trust. The Charity adopts such governance practices and, where appropriate, maintains such trustee indemnity insurance as may be necessary to mitigate this risk. You are nevertheless encouraged to familiarise yourself with the relevant provisions of the Charities Act 2011, the Trustee Act 2000 and the guidance issued by the Charity Commission concerning trustee liability and indemnity.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"15","cflou":false,"active":true},{"id":"6a52bb3d-56ee-47d8-a616-0d18d593fcd3","order":31,"text":"7. ACCEPTANCE AND ENCLOSURES","fontSize":"16","textAlign":"left","bold":true,"underline":true,"marginBottom":"10","cflou":false,"active":true,"marginTop":"20"},{"id":"b84e01a3-9033-4b79-b413-9841bdc34955","order":32,"text":"Kindly indicate your formal acceptance of this appointment, and your acknowledgement of the matters set out herein, by countersigning the duplicate of this letter and returning it to the registered office of the Charity at your earliest convenience. Enclosed herewith, for your retention and reference, are copies of the Charity's [Governing Document], its most recent annual report and statement of accounts, the conflicts of interest policy presently in force, and the Charity Commission publication CC3 ("The Essential Trustee").","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"20","cflou":false,"active":true},{"id":"5af61d62-23a2-4c41-b668-50a00bff6267","order":33,"text":"We look forward, on behalf of the trustees and the wider membership of the Charity, to welcoming you to the board and to your contribution to the work of the Charity in the period ahead.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"30","cflou":false,"active":true},{"id":"9da74725-518b-4cfa-a49d-395c4ee3b726","order":34,"text":"Yours sincerely,","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"60","cflou":false,"active":true},{"id":"cd84cf04-c989-437d-8e4c-ff1f6bc3dea4","order":35,"text":"____________________________","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"5","cflou":false,"active":true},{"id":"2b284b4f-55cd-4106-b76d-ec7bb7a76e5d","order":36,"text":"[Title] [First Name] [Last Name]","fontSize":"14","textAlign":"left","bold":true,"underline":false,"marginBottom":"3","cflou":false,"active":true},{"id":"aae22da4-21e9-451d-9bf8-8a511ff07687","order":37,"text":"[Role]","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"3","cflou":false,"active":true},{"id":"6947540a-fd3e-4d0b-bed6-4066103430e3","order":38,"text":"for and on behalf of [Charity Name]","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"50","cflou":false,"active":true},{"id":"41348125-7281-4a48-99b2-b424b6914885","order":39,"text":"ACKNOWLEDGEMENT AND ACCEPTANCE BY THE TRUSTEE","fontSize":"16","textAlign":"center","bold":true,"underline":true,"marginBottom":"20","cflou":false,"active":true,"marginTop":"30"},{"id":"4be1ceb7-1f61-492d-a59f-4bad1ead38a8","order":40,"text":"I, [Title] [First Name] [Last Name], hereby confirm my acceptance of the appointment as a Trustee of [Charity Name] upon the terms set out above. I acknowledge that I have read, understood and accepted the duties, responsibilities and obligations attaching to such office, and I undertake to discharge the same to the best of my ability and in accordance with the law.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"40","cflou":false,"active":true},{"id":"f077fb7a-c729-4d58-b3d6-17ef02418a95","order":41,"text":"Signed: ____________________________","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"20","cflou":false,"active":true},{"id":"3d888266-9a58-4872-aaaa-b66a244cf91d","order":42,"text":"Dated: ____________________________","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true}]