[{"id":"f4c059eb-476c-46ca-9aba-416d280a00b6","order":1,"text":"[Charity name]","fontSize":"22","textAlign":"center","bold":true,"underline":false,"marginBottom":"6","cflou":false,"active":true},{"id":"de4e590b-3ce2-4add-97e4-3885337b9880","order":2,"text":"CONFLICT OF INTEREST POLICY AND REGISTER OF INTERESTS","fontSize":"20","textAlign":"center","bold":true,"underline":false,"marginBottom":"6","cflou":false,"active":true},{"id":"b60617b1-e214-4fd3-993c-f19c936f5835","order":3,"text":"Registered charity number [Charity number]","fontSize":"12","textAlign":"center","bold":false,"underline":false,"marginBottom":"4","cflou":false,"active":true},{"id":"ff29941f-5311-497e-8661-37b2993cb7e1","order":4,"text":"Adopted by the [Board of Trustees / Management Committee] on [Adoption date]","fontSize":"12","textAlign":"center","bold":false,"underline":false,"marginBottom":"20","cflou":false,"active":true},{"id":"3f9d89c6-5cc7-4759-a1be-b6c9fd20d9c3","order":5,"text":"PART A — POLICY","fontSize":"16","textAlign":"center","bold":true,"underline":false,"marginBottom":"16","cflou":false,"active":true,"marginTop":"10"},{"id":"ac0753bd-9346-4df7-95b3-501a12ee4c3a","order":6,"text":"1. PURPOSE AND SCOPE","fontSize":"15","textAlign":"left","bold":true,"underline":false,"marginBottom":"8","cflou":false,"active":true,"marginTop":"6","sectionNum":"S01"},{"id":"e0c0a8a4-0cb2-48f7-9db4-4ac311e4d34a","order":7,"text":"This policy sets out how [Charity name] (“the Charity”) identifies, declares, records and manages conflicts of interest and conflicts of loyalty affecting its charity trustees. In this policy the persons who are responsible in law for the general control and management of the administration of the Charity are referred to as “the Trustees” and individually as a “Trustee”.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"8","cflou":false,"active":true},{"id":"e018d7fb-068e-423a-9e66-ab032c3d45d4","order":8,"text":"The purpose of this policy is to protect both the Charity and the Trustees from any appearance of impropriety, to ensure that decisions are taken solely in the best interests of the Charity, and to demonstrate to the public, beneficiaries, funders and the Charity Commission for England and Wales (“the Commission”) that the Charity is governed with integrity and in accordance with the Trustees’ legal duties.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"8","cflou":false,"active":true},{"id":"896f848e-2bde-40dd-8847-978eb4459abc","order":9,"text":"This policy applies to all Trustees. It also applies, with any necessary modifications, to co-opted committee members, members of any sub-committee or advisory group, and to senior members of staff who participate in or advise on decisions of the Trustees. Each such person is required to comply with this policy as if references to a Trustee were references to them.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"8","cflou":false,"active":true},{"id":"7cbade1b-00ee-45eb-9787-71c769705f18","order":10,"text":"This policy supplements, and does not override, the provisions of the Charity’s governing document and the general law. Where there is any conflict between this policy and the governing document or the law, the governing document and the law prevail.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"14","cflou":false,"active":true},{"id":"da3071ba-13db-49f6-af3b-a3592daa1071","order":11,"text":"2. DEFINITIONS","fontSize":"15","textAlign":"left","bold":true,"underline":false,"marginBottom":"8","cflou":false,"active":true,"marginTop":"6","sectionNum":"S02"},{"id":"c0dec87d-f9b6-4599-b78f-f5d08452f752","order":12,"text":"In this policy, the following expressions have the following meanings.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"8","cflou":false,"active":true},{"id":"1099b938-6622-4576-b0da-cc2c766128b6","order":13,"text":"A “conflict of interest” is any situation in which a Trustee’s personal interests or loyalties do, or could, prevent the Trustee from making a decision only in the best interests of the Charity. Conflicts may be actual or perceived; an apparent conflict must be treated with the same seriousness as an actual one.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"8","cflou":false,"active":true},{"id":"3b5e31fe-1216-45c3-8821-b646131bf395","order":14,"text":"A “conflict of loyalty” arises where a Trustee’s decision-making could be influenced, or be perceived to be influenced, by a loyalty or duty owed to another person or body (for example an organisation that nominated or appointed the Trustee, an employer, or a family member), even though the Trustee derives no financial or measurable benefit.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"8","cflou":false,"active":true},{"id":"61e6feca-4597-4184-84b4-8f5119104d00","order":15,"text":"A “benefit” means any direct or indirect financial or non-financial advantage, including a payment, the provision of goods or services, the award of a contract, employment, the remuneration of a connected person, a reduction in a liability, or any other material advantage.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"8","cflou":false,"active":true},{"id":"a193fbb5-10e9-4193-acdc-35d955b41127","order":16,"text":"A “connected person” means a person or body connected with a Trustee, including: a child, parent, grandchild, grandparent, brother or sister of the Trustee; the spouse or civil partner of the Trustee or of any such person; a person carrying on business in partnership with the Trustee or with any such person; and any institution or body corporate which the Trustee, alone or together with one or more connected persons, controls or in which the Trustee has a substantial interest. A Trustee has a “substantial interest” in a body corporate where the Trustee, alone or with connected persons, holds shares or other interests carrying at least one fifth of the voting rights, or is entitled to at least one fifth of the income. This reflects the meaning given to connected persons in the Charities Act 2011.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"8","cflou":false,"active":true},{"id":"1c50de79-9d65-47f5-b4ff-294021bf6fea","order":17,"text":"The “governing document” means the constitution, articles of association, trust deed, scheme or other document under which the Charity is established and administered. The “Commission” means the Charity Commission for England and Wales. A “financial year” means the financial year of the Charity as determined by its governing document and accounting arrangements. The “Chair” means the person for the time being chairing a meeting of the Trustees.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"14","cflou":false,"active":true},{"id":"778fc534-1f14-4d93-8d5d-6c9c86120c07","order":18,"text":"3. LEGAL AND REGULATORY FRAMEWORK","fontSize":"15","textAlign":"left","bold":true,"underline":false,"marginBottom":"8","cflou":false,"active":true,"marginTop":"6","sectionNum":"S03"},{"id":"f1c563b1-d6e8-4e1b-ad9f-38b826a55af0","order":19,"text":"Trustees have a legal duty to act only in the best interests of the Charity, to avoid placing themselves in a position where their duty to the Charity and their personal interests (or a duty owed to another body) may conflict, and to act with reasonable care and skill. These duties derive from the Charities Act 2011, the general law of trusts and, where applicable, the duties owed by company directors.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"8","cflou":false,"active":true},{"id":"a8966347-55f3-48cc-9ac7-e6ba118c0957","order":20,"text":"Subject to limited exceptions, a Trustee may not receive any benefit from the Charity in return for any service rendered to it, nor benefit from any transaction into which the Charity enters, unless that benefit is properly authorised. Authority may be conferred by an express power in the governing document, by the Charities Act 2011 (including the statutory power for a charity to pay a trustee for the provision of services under sections 185 to 188), or by an order or authority of the Commission or the court.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"8","cflou":false,"active":true},{"id":"0b4038d2-5fc7-4c84-b7ca-fe516881e721","order":21,"text":"The Charity is constituted as a charitable incorporated organisation (CIO). The Trustees are accordingly subject to the duties applying to the charity trustees of a CIO under the Charities Act 2011 and the Charitable Incorporated Organisations (General) Regulations, in addition to the duties in this policy.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"8","cflou":false,"active":true,"displayConditions":[{"field":"38da3c00-9246-45a2-b4f5-1fd7b086ed6b","value":"CIO","type":"add","operator":"="}]},{"id":"adedc014-cf57-4c06-a185-bd4e901e242f","order":22,"text":"The Charity is a company limited by guarantee and a registered charity. The Trustees are also the directors of the company and are therefore additionally subject to the general duties of directors under the Companies Act 2006, including the duty under section 175 to avoid conflicts of interest and the duties under sections 177 and 182 to declare any interest in a proposed or existing transaction or arrangement with the company. A director who is in any way interested in such a transaction or arrangement must declare the nature and extent of that interest in accordance with the Companies Act 2006 and the company’s articles.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"8","cflou":false,"active":true,"displayConditions":[{"field":"38da3c00-9246-45a2-b4f5-1fd7b086ed6b","value":"COMPANY","type":"add","operator":"="}]},{"id":"19668e21-de8b-4bfc-9583-c5e01322dbf4","order":23,"text":"The Charity is an unincorporated charity (an unincorporated association or trust). The Trustees hold and administer the Charity’s property under the terms of its governing document and the general law of trusts, and owe the fiduciary duties of trustees, including the duty to avoid conflicts of interest and the duty not to profit from their trusteeship without authority.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"8","cflou":false,"active":true,"displayConditions":[{"field":"38da3c00-9246-45a2-b4f5-1fd7b086ed6b","value":"UNINC","type":"add","operator":"="}]},{"id":"bab71053-ebd8-4dac-8204-1421b739338a","order":24,"text":"This policy is intended to give effect to the principles set out in the Commission’s published guidance on conflicts of interest (CC29) and to the requirements of the Charity’s governing document, the [Governing document]. Nothing in this policy authorises any act that the governing document or the law prohibits.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"14","cflou":false,"active":true},{"id":"e2c53708-4097-4736-96de-c369ae464832","order":25,"text":"4. SITUATIONS THAT MAY GIVE RISE TO A CONFLICT","fontSize":"15","textAlign":"left","bold":true,"underline":false,"marginBottom":"8","cflou":false,"active":true,"marginTop":"6","sectionNum":"S04"},{"id":"8afab89f-efe3-4736-b152-16ea814b3fc4","order":26,"text":"A conflict of interest or loyalty may arise (without limitation) where a Trustee or a connected person: would or might receive a benefit from the Charity; has, or is negotiating, a contract or other transaction with the Charity; holds office in, is employed by, advises, or has a financial interest in another body that has dealings with the Charity, or that is applying for or competing for the same funding; or owes a duty of loyalty to another organisation, including one that nominated or appointed the Trustee.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"8","cflou":false,"active":true},{"id":"8964be49-6965-45ac-a939-481fa0d0dafe","order":27,"text":"A conflict may also arise from personal relationships, from decisions concerning the employment, remuneration, supervision or discipline of a connected person, or from any matter in which the Trustee has a personal interest that is, or could reasonably be perceived to be, capable of influencing their judgement.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"14","cflou":false,"active":true},{"id":"e55f739e-82d0-4cd7-b562-106a8f05df26","order":28,"text":"5. DUTY TO DECLARE INTERESTS","fontSize":"15","textAlign":"left","bold":true,"underline":false,"marginBottom":"8","cflou":false,"active":true,"marginTop":"6","sectionNum":"S05"},{"id":"0895ae2b-98e6-4fd8-94e4-1fcdbae5776c","order":29,"text":"Each Trustee must declare any interest, relationship or loyalty that could give rise to a conflict of interest or a conflict of loyalty. The duty to declare arises: (a) on appointment, by completing the declaration of interests at Part B; (b) annually, by reviewing and updating that declaration; and (c) immediately, as soon as the Trustee becomes aware of any new or changed interest or of any matter for decision in which they, or a connected person, have an interest.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"8","cflou":false,"active":true},{"id":"94c4c217-61a7-4b3e-8816-ebb734abe5e5","order":30,"text":"A Trustee who is in any doubt as to whether a matter should be declared must err on the side of disclosure and raise it with the Chair or the person responsible for the Register. The duty to declare is a continuing one and rests with each individual Trustee.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"8","cflou":false,"active":true},{"id":"e42fd779-9412-455c-9464-6bd729d64d00","order":31,"text":"Declarations made under this policy are recorded in the Register of Interests maintained under section 6 and are subject to the confidentiality provisions of section 13.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"14","cflou":false,"active":true},{"id":"6f165516-e5ef-49be-b0ea-4695b743f5d1","order":32,"text":"6. THE REGISTER OF INTERESTS","fontSize":"15","textAlign":"left","bold":true,"underline":false,"marginBottom":"8","cflou":false,"active":true,"marginTop":"6","sectionNum":"S06"},{"id":"fc1414c4-4c7d-4165-8599-e4f128a12be9","order":33,"text":"The Charity maintains a Register of Interests, in the form set out at Part C, in which the declared interests of each Trustee are recorded. The Register is maintained by the [Secretary / Clerk / role responsible] (“the person responsible for the Register”).","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"8","cflou":false,"active":true},{"id":"473bd3f4-dc9a-493e-8047-e7bfc67b7fc2","order":34,"text":"Each Trustee must provide the information required for the Register on appointment and must notify the person responsible for the Register of any change without delay. The Register is reviewed by the Trustees at least once in every financial year, and each Trustee confirms in writing that their entry is complete and accurate or provides the necessary updates.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"8","cflou":false,"active":true},{"id":"d3a897b4-f7e5-4047-83b5-c84fbf4306f5","order":35,"text":"Entries in the Register are retained for so long as the Trustee holds office and for a period of [Retention period] after they cease to hold office, after which they are securely destroyed, unless a longer period is required by law or by the Charity’s data retention arrangements.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"14","cflou":false,"active":true},{"id":"cdfb5fcf-3a59-4e81-a60d-097061966637","order":36,"text":"7. MANAGING A CONFLICT WHEN A DECISION IS TO BE TAKEN","fontSize":"15","textAlign":"left","bold":true,"underline":false,"marginBottom":"8","cflou":false,"active":true,"marginTop":"6","sectionNum":"S07"},{"id":"435da5f0-cd9d-41ce-be3c-6624fbe091a9","order":37,"text":"Conflicts of interest are a standing item at the beginning of every meeting of the Trustees and of any committee. At the start of each meeting the Chair invites Trustees to declare any interest in any item of business, whether or not it is already recorded in the Register.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"8","cflou":false,"active":true},{"id":"525be264-6f6d-46f7-bf38-3c6b128f8d37","order":38,"text":"Where a Trustee has, or may have, a conflict of interest or loyalty in relation to a matter under discussion, the Trustee must: (a) declare the nature and extent of the interest as soon as it becomes apparent; (b) not take part in the discussion except, where the meeting expressly so permits, to provide factual information in answer to questions; (c) withdraw from the meeting for that item if the other Trustees so require or if the conflict is such that their presence would be inappropriate; (d) not vote on the matter; and (e) not be counted in the quorum for that item.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"8","cflou":false,"active":true},{"id":"35b7a64b-c948-44fc-a16b-24caa38be5a2","order":39,"text":"The remaining Trustees who have no conflict in the matter decide whether, and on what conditions, the conflicted Trustee may remain present and whether the matter may proceed. If a conflict prevents the meeting from being quorate for the item, the decision must be deferred or referred as the Trustees determine, and section 9 applies where a majority of Trustees are conflicted.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"8","cflou":false,"active":true},{"id":"8546b4d1-95ce-4efd-b185-cf9cfec66120","order":40,"text":"Where the Chair has a conflict of interest in a matter, the Chair must declare it and the Trustees present who have no conflict in the matter must appoint another Trustee to chair the meeting for that item. That Trustee exercises all the functions of the Chair in relation to that item.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"8","cflou":false,"active":true},{"id":"bc565c7c-3235-4892-abf6-c49c0304f5f7","order":41,"text":"The declaration of the interest, the nature and extent of the conflict, and the way in which it was managed (including any withdrawal, abstention, any change of chair and the basis on which the decision was reached) must be recorded in the minutes of the meeting.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"14","cflou":false,"active":true},{"id":"47348a61-03cc-4618-a1f5-5e67783dcce6","order":42,"text":"8. DECISIONS TAKEN OTHERWISE THAN AT A MEETING","fontSize":"15","textAlign":"left","bold":true,"underline":false,"marginBottom":"8","cflou":false,"active":true,"marginTop":"6","sectionNum":"S08"},{"id":"b98dba49-be86-4483-b55e-dec447221c0d","order":43,"text":"This policy applies to every decision of the Trustees, however it is taken, including written resolutions, decisions taken by correspondence or electronic means, and decisions delegated to a committee, a sub-group or an individual. A Trustee who has a conflict of interest or loyalty in such a decision must declare it, must not take part in making the decision, and must not be counted towards any number required for the decision to be validly taken.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"8","cflou":false,"active":true},{"id":"b7f9bcdb-658d-4eb4-8ce1-e0376671283c","order":44,"text":"Where a decision is delegated, the body or person to whom it is delegated must apply this policy in the same way as the Trustees, and must report any declared conflict and the way it was managed to the Trustees so that it may be recorded.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"14","cflou":false,"active":true},{"id":"f2c007e6-73d6-4abd-9158-223efa87b715","order":45,"text":"9. SERIOUS CONFLICTS AND CONFLICTS AFFECTING A MAJORITY","fontSize":"15","textAlign":"left","bold":true,"underline":false,"marginBottom":"8","cflou":false,"active":true,"marginTop":"6","sectionNum":"S09"},{"id":"d78439ef-7f9a-43e6-a6d8-47a98b081c66","order":46,"text":"Where a conflict of interest is so significant or so pervasive that it cannot be managed simply by declaration and non-participation, the Trustees must consider further steps. These may include obtaining independent professional advice, deferring the decision, restructuring the matter so that the conflict is removed, seeking the authority or advice of the Commission, or, in the last resort, the resignation of the conflicted Trustee.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"8","cflou":false,"active":true},{"id":"9e1d8346-5537-4578-9b41-ff2656722f41","order":47,"text":"Where all, or a majority, of the Trustees are conflicted in relation to a matter, so that the matter cannot be decided by unconflicted Trustees, the Trustees must not proceed without first obtaining the prior authority of the Commission or, where appropriate, the court. The Trustees must not use this policy, or any device, to circumvent that requirement.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"8","cflou":false,"active":true},{"id":"1982325b-d58b-4e30-90e2-c9b735d93fa5","order":48,"text":"Where the law or the governing document so requires, or where the Trustees consider it prudent, the prior authority of the Commission must be obtained before the Charity proceeds with a transaction affected by a serious conflict.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"14","cflou":false,"active":true},{"id":"0de8077d-6b55-4ccd-96d4-aa095e64ae51","order":49,"text":"10. CONFLICTS OF LOYALTY","fontSize":"15","textAlign":"left","bold":true,"underline":false,"marginBottom":"8","cflou":false,"active":true,"marginTop":"6","sectionNum":"S10"},{"id":"57bc5d19-1999-460c-9175-84b816bee293","order":50,"text":"A Trustee owes their duty of loyalty to the Charity alone. The fact that a Trustee has been nominated, appointed or elected by, or is otherwise associated with, another organisation does not entitle that Trustee to act as a representative or delegate of that organisation, or to prefer its interests to those of the Charity. Every Trustee must exercise their own independent judgement in the best interests of the Charity.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"8","cflou":false,"active":true},{"id":"e6d24f5a-2e5f-475d-b406-969ab027d815","order":51,"text":"The Charity’s governing document, the [Governing document], provides for one or more of the Trustees to be nominated or appointed by an external body. A Trustee so nominated or appointed must declare that connection in the Register and must manage any resulting conflict of loyalty in accordance with this policy, withdrawing from any decision in which the interests of the nominating body and those of the Charity diverge.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"8","cflou":false,"active":true,"displayConditions":[{"field":"45a30dc2-3a86-4363-9b38-d9db1924be62","value":"YES","type":"add","operator":"="}]},{"id":"903a9e85-a7ef-4891-a9fa-b8a0063eaf8e","order":52,"text":"A Trustee who becomes aware that a duty of loyalty owed to another person or body conflicts, or may conflict, with their duty to the Charity must declare it without delay and must not allow that other loyalty to influence any decision taken in the best interests of the Charity.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"14","cflou":false,"active":true},{"id":"9a9a7ef9-c535-4bea-ad33-168a6e859235","order":53,"text":"11. TRUSTEE BENEFITS, PAYMENTS AND PRIVATE BENEFIT","fontSize":"15","textAlign":"left","bold":true,"underline":false,"marginBottom":"8","cflou":false,"active":true,"marginTop":"6","sectionNum":"S11"},{"id":"3f1e5e0a-8931-4d39-8930-e493cd697dc1","order":54,"text":"As a general rule, no Trustee and no connected person may receive any benefit from the Charity unless the benefit is authorised by an express provision of the governing document, by the Charities Act 2011, or by an order or authority of the Commission or the court. Trustees may be reimbursed reasonable out-of-pocket expenses properly incurred in carrying out their duties.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"8","cflou":false,"active":true},{"id":"f138efbf-8600-466c-ab61-cc660056ba1f","order":55,"text":"The Charity’s governing document, the [Governing document], contains an express power authorising certain benefits to Trustees or connected persons. Where a proposed benefit falls within that power, the Trustees must nevertheless satisfy themselves that the power applies, that its conditions are met, and that conferring the benefit is in the best interests of the Charity. The Trustee receiving, or connected with the recipient of, the benefit must be treated as conflicted and managed in accordance with section 7.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"8","cflou":false,"active":true,"displayConditions":[{"field":"973f6aa6-a51f-4d74-8a87-0196711991aa","value":"YES","type":"add","operator":"="}]},{"id":"4aab5eb0-7212-4174-a396-ded03a326321","order":56,"text":"The Charity’s governing document does not contain a general power authorising the payment of, or provision of benefits to, Trustees beyond the reimbursement of reasonable expenses. Accordingly, any proposed benefit to a Trustee or connected person (for example the payment of a Trustee for the provision of a service) must be authorised in advance, whether under the statutory power in sections 185 to 188 of the Charities Act 2011 (and subject to its conditions, including a written agreement and the absence of a prohibition in the governing document) or by an order or authority of the Commission.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"8","cflou":false,"active":true,"displayConditions":[{"field":"973f6aa6-a51f-4d74-8a87-0196711991aa","value":"NO","type":"add","operator":"="}]},{"id":"bed7e93c-1ccc-4ea6-8992-68954989cd27","order":57,"text":"Where the Trustees rely on the statutory power to pay a Trustee for services, they must: ensure that a majority of Trustees do not benefit under such arrangements; agree the terms in advance in a written agreement; be satisfied that the amount is reasonable in the circumstances; and have regard to the Commission’s guidance before entering into the arrangement. The conflicted Trustee must be managed in accordance with section 7.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"8","cflou":false,"active":true},{"id":"c0fdf771-24e7-42a8-ba30-c190f28f7bd0","order":58,"text":"The Trustees must ensure that the Charity does not confer any private benefit that is more than incidental to the carrying out of its purposes. Any benefit to a Trustee or connected person, and any related party transaction, must be disclosed in the Charity’s accounts to the extent required by the applicable Statement of Recommended Practice (the Charities SORP) and the law.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"8","cflou":false,"active":true},{"id":"58f468db-2c20-4438-853c-5a2decc3547b","order":59,"text":"No Trustee may use, or seek to use, their position to obtain any benefit for themselves or for a connected person that is not authorised in accordance with this section. Any benefit obtained in breach of this section is liable to be recovered by the Charity.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"14","cflou":false,"active":true},{"id":"6dc030ab-73c7-4f7b-a4d7-7cc0cbb8faed","order":60,"text":"12. GIFTS AND HOSPITALITY","fontSize":"15","textAlign":"left","bold":true,"underline":false,"marginBottom":"8","cflou":false,"active":true,"marginTop":"6","sectionNum":"S12"},{"id":"c4ed56f7-7030-4394-a289-cdc9487d5c17","order":61,"text":"Trustees must not accept gifts, hospitality or other benefits from any person or body that has, or is seeking, dealings with the Charity where acceptance could compromise, or be perceived to compromise, their independence or judgement. Trustees may accept modest and conventional hospitality and gifts of token value. Any gift or hospitality with a value exceeding [Gift threshold] must be declared to the person responsible for the Register and recorded.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"14","cflou":false,"active":true},{"id":"94824110-45b1-4819-abdf-cdcccec1f6ea","order":62,"text":"13. CONFIDENTIALITY AND DATA PROTECTION","fontSize":"15","textAlign":"left","bold":true,"underline":false,"marginBottom":"8","cflou":false,"active":true,"marginTop":"6","sectionNum":"S13"},{"id":"eb7d692e-37fe-4ef9-abf7-04a4b281c924","order":63,"text":"Information disclosed under this policy is used only for the purpose of identifying and managing conflicts of interest and of complying with the Charity’s legal and regulatory obligations. The Register and individual declarations are held securely and access is restricted to those who need it for those purposes.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"8","cflou":false,"active":true},{"id":"332dc6d0-f2b3-4d17-a5de-2247359cdbb2","order":64,"text":"Personal data contained in declarations and in the Register is processed in accordance with the UK General Data Protection Regulation and the Data Protection Act 2018. Such data is processed on the basis that it is necessary for compliance with the Charity’s legal obligations and for the legitimate interests of the Charity in being properly governed, is kept accurate and up to date, and is retained only for as long as necessary.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"14","cflou":false,"active":true},{"id":"39e9959e-30be-46e2-ac56-6d1fb885479e","order":65,"text":"14. CONSEQUENCES OF A BREACH","fontSize":"15","textAlign":"left","bold":true,"underline":false,"marginBottom":"8","cflou":false,"active":true,"marginTop":"6","sectionNum":"S14"},{"id":"fd3400f6-79ba-4c7a-bb62-aaedecbd90e9","order":66,"text":"A failure to declare a conflict of interest, or to comply with this policy, is a serious matter. The Trustees will investigate any suspected breach and may take such action as is appropriate, which may include requiring the conflicted Trustee to make good any loss to the Charity, and, in a serious case, the removal of the Trustee from office in accordance with the governing document and the law.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"8","cflou":false,"active":true},{"id":"b4cd4b28-b0fd-446a-83d2-87307ba267e3","order":67,"text":"Where a breach of this policy results, or may result, in significant financial loss to the Charity, in an unauthorised benefit to a Trustee or connected person, or in significant harm to the Charity’s work, beneficiaries or reputation, the Trustees must consider whether the matter is a reportable serious incident and, where it is, must report it to the Commission without delay in accordance with the Commission’s guidance.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"14","cflou":false,"active":true},{"id":"cb5caee5-337d-4bee-99b5-5faf5652dfe6","order":68,"text":"15. ADOPTION AND REVIEW","fontSize":"15","textAlign":"left","bold":true,"underline":false,"marginBottom":"8","cflou":false,"active":true,"marginTop":"6","sectionNum":"S15"},{"id":"2ae9651a-11db-43ba-b6d8-ff6de16f9503","order":69,"text":"This policy was adopted by the Trustees on [Adoption date]. It is reviewed by the Trustees at least once in every [Review period] and otherwise whenever there is a material change in the law, in the Charity’s governing document or in its circumstances.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"8","cflou":false,"active":true},{"id":"9706007d-53c5-4c3c-9b6f-ee3c1617b28c","order":70,"text":"The Trustee with lead responsibility for ensuring that this policy is implemented and kept under review is the [Lead trustee / Chair / role].","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"18","cflou":false,"active":true},{"id":"a9f70898-a41d-4152-8816-9327691046ed","order":71,"text":"PART B — DECLARATION OF INTERESTS","fontSize":"16","textAlign":"center","bold":true,"underline":false,"marginBottom":"14","cflou":false,"active":true,"marginTop":"10"},{"id":"51377852-3bfd-4f1e-8bfb-26ad89e95ca6","order":72,"text":"Charity: [Charity name] — Registered charity number [Charity number]","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"12","cflou":false,"active":true},{"id":"b5e84951-b84f-4665-9937-c34a9237ccd4","order":73,"text":"To be completed by each Trustee on appointment, reviewed and updated annually, and amended as soon as any interest changes. Please give full details of all interests that do, or could, give rise to a conflict of interest or a conflict of loyalty, including those of any connected person. If you have no such interests to declare, please state “None”.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"12","cflou":false,"active":true},{"id":"311d7740-02d5-4774-9ff4-c4278c8b89a9","order":74,"text":"Full name of Trustee: ...........................................................................................","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"d9365e8f-3f59-48cf-86ab-894896f19976","order":75,"text":"Employment, business interests, directorships and trusteeships (including other charities):","fontSize":"14","textAlign":"left","bold":true,"underline":false,"marginBottom":"6","cflou":false,"active":true},{"id":"ba46cdb6-aad8-41ef-84ea-eb622b4b2f7a","order":76,"text":"...........................................................................................
...........................................................................................","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"06e4fbf7-fccf-4c46-a55d-bd10ea7bcd76","order":77,"text":"Contracts, transactions or arrangements with the Charity (existing or proposed):","fontSize":"14","textAlign":"left","bold":true,"underline":false,"marginBottom":"6","cflou":false,"active":true},{"id":"2e4d9898-0b38-46be-ade3-5c850edeed1c","order":78,"text":"...........................................................................................
...........................................................................................","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"6b3a0c30-ac43-4584-8f93-fe00970bf5b5","order":79,"text":"Interests of connected persons (family, partners, controlled bodies):","fontSize":"14","textAlign":"left","bold":true,"underline":false,"marginBottom":"6","cflou":false,"active":true},{"id":"1be53c47-9645-48c8-a8e8-45a7708cf422","order":80,"text":"...........................................................................................
...........................................................................................","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"3d8a396d-a5e0-4764-aa8c-875a2a6abb7e","order":81,"text":"Conflicts of loyalty (nominating bodies, other organisations to whom you owe a duty):","fontSize":"14","textAlign":"left","bold":true,"underline":false,"marginBottom":"6","cflou":false,"active":true},{"id":"994e1b79-d3cf-4741-8d62-076de21a28f9","order":82,"text":"...........................................................................................
...........................................................................................","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"14","cflou":false,"active":true},{"id":"79bc2635-8263-464a-b2ca-d1816b32927d","order":83,"text":"I confirm that the above is a complete and accurate statement of my interests, and those of any connected person of which I am aware, as at the date of this declaration. I undertake to update this declaration as soon as my interests change.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"14","cflou":false,"active":true},{"id":"5aca7f82-1d82-4ecb-9a61-9f1cadfede83","order":84,"text":"Signed: ...................................................... Date: ...................................","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"20","cflou":false,"active":true},{"id":"b9b1d638-b0d0-451e-8e42-977a37f9dbc2","order":85,"text":"PART C — REGISTER OF INTERESTS","fontSize":"16","textAlign":"center","bold":true,"underline":false,"marginBottom":"14","cflou":false,"active":true,"marginTop":"10"},{"id":"5a887c93-d6ef-4015-bf0e-335c1f23f114","order":86,"text":"Charity: [Charity name] — Maintained by [Secretary / Clerk / role]","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"923c96b5-778d-4480-8af4-183d0dc5e672","order":87,"text":"The Register records, for each Trustee, the interests declared under this policy. It is reviewed at least once in every financial year. Columns: Trustee name | Nature of interest (and of any connected person) | Date interest declared | Date interest ceased / reviewed.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"b2934357-4312-4e9c-91d4-63daac60bd4d","order":88,"text":"Trustee name: ....................................... Nature of interest: ....................................... Date declared: ................ Date ceased / reviewed: ................","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"8","cflou":false,"active":true},{"id":"b4e7ae5e-5473-4410-9132-8d1bb04e0ad5","order":89,"text":"Trustee name: ....................................... Nature of interest: ....................................... Date declared: ................ Date ceased / reviewed: ................","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"8","cflou":false,"active":true},{"id":"06362bbe-a031-465a-9910-14f87817f260","order":90,"text":"Trustee name: ....................................... Nature of interest: ....................................... Date declared: ................ Date ceased / reviewed: ................","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"8","cflou":false,"active":true},{"id":"2cf27e7b-c827-4050-bf9a-f410aab72e87","order":91,"text":"Trustee name: ....................................... Nature of interest: ....................................... Date declared: ................ Date ceased / reviewed: ................","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"8","cflou":false,"active":true},{"id":"c5693915-4725-424f-997f-4b4ab4668e0f","order":92,"text":"ADOPTION","fontSize":"15","textAlign":"left","bold":true,"underline":false,"marginBottom":"8","cflou":false,"active":true,"marginTop":"6"},{"id":"d504945f-29cf-4ad8-b688-520601ae6452","order":93,"text":"This Conflict of Interest Policy and Register of Interests was adopted by the [Board of Trustees / Management Committee] of [Charity name] on [Adoption date] and signed on its behalf:","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"16","cflou":false,"active":true},{"id":"10723366-0efa-4d06-8042-d1ee23f8e9bd","order":94,"text":"Signed: ...................................................... [Name], [Chair / Trustee]","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"5515e9a0-0b60-40b6-808d-6401d1a1acc8","order":95,"text":"Date: ...................................","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"0","cflou":false,"active":true}]