[{"id":"0d85c807-68c9-4a84-a5c4-40d3a4c1f17d","order":10,"text":"MINUTES OF THE ANNUAL GENERAL MEETING","fontSize":"22","textAlign":"center","bold":true,"underline":true,"marginBottom":"20","cflou":false,"active":true,"marginTop":"0"},{"id":"e50ea772-d3c5-4ffa-9419-0abb029598ab","order":20,"text":"of","fontSize":"14","textAlign":"center","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"a3365391-e81a-4afb-b738-091ef93781b5","order":30,"text":"[FULL NAME OF THE CHARITY]","fontSize":"18","textAlign":"center","bold":true,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"d93748cf-792d-41a8-8776-528a733cdbc6","order":40,"text":"(a charity registered in England and Wales under registered charity number [Number])","fontSize":"13","textAlign":"center","bold":false,"underline":false,"marginBottom":"5","cflou":false,"active":true},{"id":"6d3a3b65-450a-4559-9142-558a8f3fe927","order":50,"text":"Registered office: [Street address], [Town or City] [Postcode]","fontSize":"13","textAlign":"center","bold":false,"underline":false,"marginBottom":"30","cflou":false,"active":true},{"id":"adb6f4cf-f1dc-4bb0-b0f0-0e42bd4487cb","order":60,"text":"Held at [Venue], on [Date], at [Time].","fontSize":"14","textAlign":"center","bold":false,"underline":false,"marginBottom":"35","cflou":false,"active":true},{"id":"30e72b1d-ba31-46f5-9f23-f93b0bfe9205","order":70,"text":"1. ATTENDANCE AND APOLOGIES","fontSize":"16","textAlign":"left","bold":true,"underline":true,"marginBottom":"15","cflou":false,"active":true,"marginTop":"15"},{"id":"0015c02b-130a-4804-99f0-194edcdc9f31","order":80,"text":"The meeting was chaired by [Name of Chair] in their capacity as Chair of Trustees of the Charity. [Name of Secretary] acted as secretary to the meeting and recorded the proceedings.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"12","cflou":false,"active":true},{"id":"2d56beba-9d7e-4f4f-9945-4594d97e232f","order":90,"text":"Trustees present:
[Trustees in attendance, one per line]","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"12","cflou":false,"active":true},{"id":"3197a1b2-7f0f-4c45-8e70-d8bfa48ee44b","order":100,"text":"Members in attendance:
[Members other than trustees, one per line]","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"12","cflou":false,"active":true},{"id":"7e314a1b-8a43-4d19-abf5-b897147e230a","order":110,"text":"Due notice of the meeting having been given to all members in accordance with the Charity's governing document, and a quorum being present, the Chair declared the meeting to be duly constituted and competent to transact the business set out in the notice convening the meeting.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"12","cflou":false,"active":true,"displayConditions":[{"field":"8a8a5a08-fcae-415e-95f9-0c43b6681810","value":"No","type":"remove","operator":"="}]},{"id":"8285b5a5-5a05-46a6-934b-585aa3c0a54e","order":120,"text":"Due notice of the meeting having been given to all members in accordance with the Charity's governing document, the Chair noted that a quorum, as required by the said governing document, was not present. With the consent of those present, the matters set out in the notice convening the meeting were discussed informally on the footing that any resolutions purportedly passed would be tabled for formal consideration and ratification at a duly constituted meeting.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"12","cflou":false,"active":true,"displayConditions":[{"field":"8a8a5a08-fcae-415e-95f9-0c43b6681810","value":"Yes","type":"remove","operator":"="}]},{"id":"c3b304f7-92ed-42e0-8405-4564a9f83e80","order":130,"text":"Apologies for absence were received from the following:
[Names of those tendering apologies]","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"12","cflou":false,"active":true,"displayConditions":[{"field":"a71ae49d-a1d6-4aef-8f5d-f3aafa07d86d","value":"","type":"remove","operator":"="}]},{"id":"d33df22e-59bd-46ad-84eb-f5ce569c3125","order":140,"text":"No apologies for absence were recorded.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"12","cflou":false,"active":true,"displayConditions":[{"field":"a71ae49d-a1d6-4aef-8f5d-f3aafa07d86d","value":"","type":"add","operator":"="}]},{"id":"6207e08e-8c84-4e69-aad2-0f7fb3bfd9b1","order":150,"text":"2. MINUTES OF THE PREVIOUS ANNUAL GENERAL MEETING","fontSize":"16","textAlign":"left","bold":true,"underline":true,"marginBottom":"15","cflou":false,"active":true,"marginTop":"20"},{"id":"aed6942d-25b8-4c83-9b1e-3f0253c173fa","order":160,"text":"The minutes of the previous Annual General Meeting of the Charity, held on [Date of previous AGM], were tabled before the meeting. Upon a motion being duly proposed and seconded, the said minutes were approved as a true and accurate record of the proceedings of that meeting, and the Chair was duly authorised to sign the same as such.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"12","cflou":false,"active":true},{"id":"562679d9-9f68-41e2-9d04-390a9ff9be73","order":170,"text":"3. TRUSTEES' ANNUAL REPORT","fontSize":"16","textAlign":"left","bold":true,"underline":true,"marginBottom":"15","cflou":false,"active":true,"marginTop":"20"},{"id":"97c0d968-e4ac-477f-b2ab-69090a247a26","order":180,"text":"The Trustees' Annual Report of the Charity for the financial year ended [Financial year end] was presented to the meeting by [Name of presenting trustee]. The Report set out the principal activities of the Charity, its achievements and performance against its charitable objects during the year under review, the public benefit derived therefrom, and the principal risks and uncertainties affecting the Charity going forward.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"12","cflou":false,"active":true},{"id":"1333514b-7217-43c0-a036-71418832955c","order":190,"text":"Following discussion, the Report was duly noted and adopted by the meeting.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"12","cflou":false,"active":true},{"id":"143eab3a-eda4-4460-8640-5f5a8d0fd929","order":200,"text":"4. ANNUAL ACCOUNTS","fontSize":"16","textAlign":"left","bold":true,"underline":true,"marginBottom":"15","cflou":false,"active":true,"marginTop":"20"},{"id":"2f4c4712-18ea-4dac-9d8e-1f4e9828e031","order":210,"text":"The annual accounts of the Charity for the financial year ended [Financial year end], having been audited by [Name of auditor] in accordance with the provisions of Part 8 of the Charities Act 2011, were tabled before the meeting, together with the auditor's report thereon.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"12","cflou":false,"active":true,"displayConditions":[{"field":"384469e0-a93b-4bb6-bc6e-93978f500924","value":"examined","type":"remove","operator":"="}]},{"id":"5ffe544a-487f-4313-84d9-336b880c0108","order":220,"text":"The annual accounts of the Charity for the financial year ended [Financial year end], having been the subject of an independent examination by [Name of independent examiner] in accordance with section 145 of the Charities Act 2011, were tabled before the meeting, together with the report of the independent examiner thereon.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"12","cflou":false,"active":true,"displayConditions":[{"field":"384469e0-a93b-4bb6-bc6e-93978f500924","value":"audited","type":"remove","operator":"="}]},{"id":"271aa32d-35f3-4d53-865b-4a20b7f13349","order":230,"text":"After due consideration, and upon a motion being duly proposed and seconded, IT WAS RESOLVED that the annual accounts of the Charity for the financial year ended [Financial year end] be and are hereby received and approved, and that the Trustees be authorised to take such steps as may be necessary to file the same with the relevant regulator within the time prescribed by law.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"12","cflou":false,"active":true},{"id":"7acd73ae-60cb-4f78-91a0-d161d7ab4be8","order":240,"text":"5. APPOINTMENT OF AUDITOR","fontSize":"16","textAlign":"left","bold":true,"underline":true,"marginBottom":"15","cflou":false,"active":true,"displayConditions":[{"field":"384469e0-a93b-4bb6-bc6e-93978f500924","value":"examined","type":"remove","operator":"="},{"field":"c45a0853-db2c-43c9-8136-90be4086bea4","value":"not_required","type":"remove","operator":"="}],"marginTop":"20"},{"id":"35dd77cb-98ff-40bc-98ef-e2af883ed94a","order":250,"text":"5. APPOINTMENT OF INDEPENDENT EXAMINER","fontSize":"16","textAlign":"left","bold":true,"underline":true,"marginBottom":"15","cflou":false,"active":true,"displayConditions":[{"field":"384469e0-a93b-4bb6-bc6e-93978f500924","value":"audited","type":"remove","operator":"="},{"field":"c45a0853-db2c-43c9-8136-90be4086bea4","value":"not_required","type":"remove","operator":"="}],"marginTop":"20"},{"id":"dc7e9928-4c8b-4d17-9ec8-ed5c6d2d2ecc","order":260,"text":"5. AUDIT AND INDEPENDENT EXAMINATION","fontSize":"16","textAlign":"left","bold":true,"underline":true,"marginBottom":"15","cflou":false,"active":true,"displayConditions":[{"field":"c45a0853-db2c-43c9-8136-90be4086bea4","value":"reappointed","type":"remove","operator":"="},{"field":"c45a0853-db2c-43c9-8136-90be4086bea4","value":"new_appointment","type":"remove","operator":"="}],"marginTop":"20"},{"id":"69b9df66-344c-44d5-aae1-9279c8f94709","order":270,"text":"Upon a motion being duly proposed and seconded, IT WAS RESOLVED that [Name of auditor] be and is hereby reappointed as auditor of the Charity, to hold office from the conclusion of this meeting until the conclusion of the next general meeting at which annual accounts are laid before the members, upon such terms as the Trustees may from time to time determine.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"12","cflou":false,"active":true,"displayConditions":[{"field":"384469e0-a93b-4bb6-bc6e-93978f500924","value":"examined","type":"remove","operator":"="},{"field":"c45a0853-db2c-43c9-8136-90be4086bea4","value":"new_appointment","type":"remove","operator":"="},{"field":"c45a0853-db2c-43c9-8136-90be4086bea4","value":"not_required","type":"remove","operator":"="}]},{"id":"0fb3b569-981d-4b74-b939-c9b1017d542f","order":280,"text":"Upon a motion being duly proposed and seconded, IT WAS RESOLVED that [Name of examiner] be and is hereby reappointed as independent examiner of the Charity for the ensuing financial year, upon such terms as the Trustees may from time to time determine.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"12","cflou":false,"active":true,"displayConditions":[{"field":"384469e0-a93b-4bb6-bc6e-93978f500924","value":"audited","type":"remove","operator":"="},{"field":"c45a0853-db2c-43c9-8136-90be4086bea4","value":"new_appointment","type":"remove","operator":"="},{"field":"c45a0853-db2c-43c9-8136-90be4086bea4","value":"not_required","type":"remove","operator":"="}]},{"id":"22b8a100-bd04-4ad2-897e-4a5229639345","order":290,"text":"Upon a motion being duly proposed and seconded, IT WAS RESOLVED that [Name of new auditor] be and is hereby appointed as auditor of the Charity, in place of [Name of outgoing auditor], to hold office from the conclusion of this meeting until the conclusion of the next general meeting at which annual accounts are laid before the members, upon such terms as the Trustees may from time to time determine.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"12","cflou":false,"active":true,"displayConditions":[{"field":"384469e0-a93b-4bb6-bc6e-93978f500924","value":"examined","type":"remove","operator":"="},{"field":"c45a0853-db2c-43c9-8136-90be4086bea4","value":"reappointed","type":"remove","operator":"="},{"field":"c45a0853-db2c-43c9-8136-90be4086bea4","value":"not_required","type":"remove","operator":"="}]},{"id":"c1f63be5-970e-4c10-90d5-368036ec0b3e","order":300,"text":"Upon a motion being duly proposed and seconded, IT WAS RESOLVED that [Name of new examiner] be and is hereby appointed as independent examiner of the Charity for the ensuing financial year, in place of [Name of outgoing examiner], upon such terms as the Trustees may from time to time determine.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"12","cflou":false,"active":true,"displayConditions":[{"field":"384469e0-a93b-4bb6-bc6e-93978f500924","value":"audited","type":"remove","operator":"="},{"field":"c45a0853-db2c-43c9-8136-90be4086bea4","value":"reappointed","type":"remove","operator":"="},{"field":"c45a0853-db2c-43c9-8136-90be4086bea4","value":"not_required","type":"remove","operator":"="}]},{"id":"88f41ed9-577b-41c0-858b-2e0b856f57c1","order":310,"text":"It was noted that the gross income of the Charity for the financial year under review falls below the relevant threshold prescribed by the Charities Act 2011, with the consequence that the Charity is not required by law to have its accounts either audited or independently examined for the ensuing financial year. The Trustees confirmed that they would keep this question under review and would procure such external scrutiny as may become necessary in light of any future changes in the Charity's circumstances.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"12","cflou":false,"active":true,"displayConditions":[{"field":"c45a0853-db2c-43c9-8136-90be4086bea4","value":"reappointed","type":"remove","operator":"="},{"field":"c45a0853-db2c-43c9-8136-90be4086bea4","value":"new_appointment","type":"remove","operator":"="}]},{"id":"0a7344d1-0327-4d5e-be7d-bc0d7c763e45","order":320,"text":"6. ELECTION AND RE-ELECTION OF TRUSTEES","fontSize":"16","textAlign":"left","bold":true,"underline":true,"marginBottom":"15","cflou":false,"active":true,"marginTop":"20"},{"id":"87217b4d-82cf-4b4a-8c4e-1cc05216f1a7","order":330,"text":"The Chair informed the meeting that the following trustees, having retired in accordance with the provisions of the Charity's governing document (or, as the case may be, having been newly proposed for appointment), offered themselves for election or re-election, and that no objection having been raised, the following persons were duly elected or re-elected as trustees of the Charity, to hold office in accordance with the said governing document:","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"8","cflou":false,"active":true,"displayConditions":[{"field":"eb17315e-0bc1-4ae1-9e2f-1fb32fd66df1","value":"No","type":"remove","operator":"="}]},{"id":"52f35c69-f03e-492a-baf5-087850e5064a","order":340,"text":"[Names of trustees elected, one per line]","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"12","cflou":false,"active":true,"displayConditions":[{"field":"eb17315e-0bc1-4ae1-9e2f-1fb32fd66df1","value":"No","type":"remove","operator":"="}]},{"id":"e9879fc1-6575-4906-961a-9ecb1858c639","order":350,"text":"The Chair noted that no trustees fell due to retire or to be elected at this meeting, and no proposals for the election of new trustees were before the members.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"12","cflou":false,"active":true,"displayConditions":[{"field":"eb17315e-0bc1-4ae1-9e2f-1fb32fd66df1","value":"Yes","type":"remove","operator":"="}]},{"id":"bb3d77a3-523d-4ca9-9649-7b6a4ed67368","order":360,"text":"7. SPECIAL RESOLUTIONS","fontSize":"16","textAlign":"left","bold":true,"underline":true,"marginBottom":"15","cflou":false,"active":true,"marginTop":"20"},{"id":"1664e780-4d6b-4d7e-9c70-b0168affd558","order":370,"text":"The following special resolutions, having been duly proposed and seconded, were put to the meeting and considered:","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"8","cflou":false,"active":true,"displayConditions":[{"field":"72f538b1-1c9e-4660-9499-8cc4a03a096e","value":"No","type":"remove","operator":"="}]},{"id":"80ec05ea-c628-4c39-9578-e1e7471a4aa0","order":380,"text":"[Set out each special resolution and the result of the vote]","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"12","cflou":false,"active":true,"displayConditions":[{"field":"72f538b1-1c9e-4660-9499-8cc4a03a096e","value":"No","type":"remove","operator":"="}]},{"id":"2856a280-28c5-4185-8b8f-06f1d200bd28","order":390,"text":"It was noted that no special resolutions were proposed at the meeting, and that the ordinary business set out in the notice convening the meeting had been disposed of in the manner recorded above.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"12","cflou":false,"active":true,"displayConditions":[{"field":"72f538b1-1c9e-4660-9499-8cc4a03a096e","value":"Yes","type":"remove","operator":"="}]},{"id":"de16970b-6107-4790-a58c-d396db9d7714","order":400,"text":"8. ANY OTHER BUSINESS","fontSize":"16","textAlign":"left","bold":true,"underline":true,"marginBottom":"15","cflou":false,"active":true,"marginTop":"20"},{"id":"2804751b-4c5b-4b7f-8818-9ede964bdef4","order":410,"text":"There being no further business properly to come before the meeting, the Chair extended the thanks of the members to the trustees and to all who had contributed to the work of the Charity during the year, and thereupon declared the meeting closed.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"12","cflou":false,"active":true},{"id":"6f852bdc-ae1b-40f7-92f8-217267d2c657","order":420,"text":"9. DATE OF THE NEXT ANNUAL GENERAL MEETING","fontSize":"16","textAlign":"left","bold":true,"underline":true,"marginBottom":"15","cflou":false,"active":true,"marginTop":"20"},{"id":"00220ee5-64d7-4818-9036-b0d6e4d8c596","order":430,"text":"It was noted that the next Annual General Meeting of the Charity is to be convened on [Proposed date of next AGM], subject to such alteration as the Trustees may from time to time determine, and that due notice thereof will be given to all members in accordance with the Charity's governing document.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"20","cflou":false,"active":true},{"id":"231bd099-e7a7-4b02-882c-0b638ce8ab7f","order":440,"text":"These minutes are confirmed and signed as a true record of the proceedings of the Annual General Meeting hereinbefore recorded.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"30","cflou":false,"active":true,"marginTop":"30"},{"id":"36246b68-9f44-4010-9c7e-2a714c47e0b4","order":450,"text":"Signed: ____________________________________","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"8","cflou":false,"active":true},{"id":"4dc4fd4b-2f0a-48e6-94b4-4bbb40dee72c","order":460,"text":" [Name of Chair]","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"4","cflou":false,"active":true},{"id":"6b3426bc-96a9-4987-b66a-8375981592c7","order":470,"text":" Chair of the Meeting","fontSize":"13","textAlign":"left","bold":false,"underline":false,"marginBottom":"20","cflou":false,"active":true},{"id":"685e23ed-3d21-4883-98fd-a984ec0b043d","order":480,"text":"Dated: [Date of signing]","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"0","cflou":false,"active":true}]