[{"id":"54f8fd0d-7365-4925-9446-d941739b6229","order":10,"text":"[Employer / Organisation name]","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"0","cflou":false,"active":true},{"id":"9445c288-b849-494b-8017-3781b470a63c","order":20,"text":"[Employer address]","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"14","cflou":false,"active":true},{"id":"8eb8ebc8-2e53-44b4-837d-df334a918588","order":30,"text":"[Town/City], [Date of this letter]","fontSize":"14","textAlign":"right","bold":false,"underline":false,"marginBottom":"20","cflou":false,"active":true},{"id":"2306e0aa-9e56-4b7b-b188-b1fae41449ed","order":40,"text":"[Worker full name]
[Job title]
[Worker address]","fontSize":"14","textAlign":"right-align","bold":false,"underline":false,"marginBottom":"20","cflou":false,"active":true},{"id":"dcc0970e-1cbe-4192-8c22-8c3f3d77d5ef","order":50,"text":"PRIVATE & CONFIDENTIAL","fontSize":"14","textAlign":"left","bold":true,"underline":false,"marginBottom":"6","cflou":false,"active":true},{"id":"f340d66b-dddd-4629-ad44-39af9efd9d2b","order":60,"text":"Our reference: [Reference]","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"20","cflou":false,"active":true},{"id":"2e1546d6-bbc0-4c0e-8a1f-9d26f2989811","order":70,"text":"Dear [Worker full name],","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"14","cflou":false,"active":true},{"id":"18c2feef-619d-416c-baa3-b81a1c6c353e","order":80,"text":"RE: YOUR REQUEST FOR ANNUAL LEAVE — NOTICE OF REFUSAL UNDER THE WORKING TIME REGULATIONS 1998","fontSize":"14","textAlign":"left","bold":true,"underline":true,"marginBottom":"14","cflou":false,"active":true,"displayConditions":[{"field":"596fa602-c37a-485d-bb96-ca270729ff68","value":"alt","type":"remove","operator":"="}]},{"id":"feb042bc-a589-4fc0-8387-9a13a4e91b17","order":90,"text":"RE: YOUR REQUEST FOR ANNUAL LEAVE — COUNTER-NOTICE AND PROPOSAL OF ALTERNATIVE DATES UNDER THE WORKING TIME REGULATIONS 1998","fontSize":"14","textAlign":"left","bold":true,"underline":true,"marginBottom":"14","cflou":false,"active":true,"displayConditions":[{"field":"596fa602-c37a-485d-bb96-ca270729ff68","value":"refuse","type":"remove","operator":"="}]},{"id":"fe9f821d-eb4d-459f-889d-e8ea758f9cc0","order":100,"text":"We write further to your request for annual leave received on [Date request received], in which you sought to take [Number of days] day(s) of annual leave on the following dates: [Requested leave dates] (the "Requested Leave"). We are grateful for the notice you provided.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"14","cflou":false,"active":true},{"id":"bc59e0ad-3c26-4420-8d95-4f691bcc5956","order":110,"text":"1. THE STATUTORY FRAMEWORK","fontSize":"16","textAlign":"left","bold":true,"underline":true,"marginBottom":"10","cflou":false,"active":true,"marginTop":"10","sectionNum":"S01"},{"id":"364430c2-c6c7-45ff-8f0c-90b8bf3a4f34","order":120,"text":"Your annual leave is governed by the Working Time Regulations 1998 (the "Regulations"), together with the terms of your contract of employment and any applicable workforce or collective agreement. Under Regulations 13, 13A and 13B of the Regulations, you are entitled to 5.6 weeks of paid annual leave in each leave year.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"4f7a7ec8-0a95-4fe2-8ed4-6c86fe77e5ec","order":130,"text":"Your current leave year runs [Leave year, e.g. 1 January to 31 December 2026]. Nothing in this letter affects your entitlement to take your full statutory leave during that leave year.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"dcd86928-ac4b-415f-9e72-2c1b23e5f41d","order":140,"text":"Under Regulation 15(1) and (3) of the Regulations, a worker may take annual leave on such days as they elect by giving the requisite notice to the employer, and an employer may give the worker a counter-notice requiring that all or part of the leave is not to be taken on the days specified. By Regulation 15(4), such a counter-notice must be given at least as many days before the earliest day of the leave requested as the number of days to which the notice relates.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"14","cflou":false,"active":true},{"id":"6adc350d-834d-4328-a138-5fbfc9f2f4ff","order":150,"text":"2. OUR DECISION ON YOUR REQUEST","fontSize":"16","textAlign":"left","bold":true,"underline":true,"marginBottom":"10","cflou":false,"active":true,"marginTop":"10","sectionNum":"S02"},{"id":"4a364bfa-f189-488e-9af6-2e77bd59138c","order":160,"text":"Having carefully considered your request against the operational needs of the business, we are unable to authorise the Requested Leave. This letter constitutes our formal counter-notice for the purposes of Regulation 15(3) of the Working Time Regulations 1998.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"596fa602-c37a-485d-bb96-ca270729ff68","value":"alt","type":"remove","operator":"="}]},{"id":"b587cb2e-b177-4498-907b-57edbc19353d","order":170,"text":"For the avoidance of doubt, this counter-notice relates only to the following day(s), which you are not entitled to take as leave: [Dates being refused]. You remain entitled to take the balance of the Requested Leave on the other dates specified in your request.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"596fa602-c37a-485d-bb96-ca270729ff68","value":"alt","type":"remove","operator":"="},{"field":"033eaf2a-e68b-4f6a-a2ba-2ac8465fb5b1","value":"","type":"remove","operator":"="}]},{"id":"9ffc7d14-e4be-4a0d-8191-a765275a9c7c","order":180,"text":"Having carefully considered your request against the operational needs of the business, we are regrettably unable to authorise the Requested Leave on the dates you have specified. This letter constitutes our formal counter-notice for the purposes of Regulation 15(3) of the Working Time Regulations 1998. We are, however, keen to ensure that you are able to take your leave, and we therefore propose alternative dates below.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"14","cflou":false,"active":true,"displayConditions":[{"field":"596fa602-c37a-485d-bb96-ca270729ff68","value":"refuse","type":"remove","operator":"="}]},{"id":"1b8a49b6-fe37-42ba-9c42-5eadcc938f2c","order":190,"text":"3. REASONS FOR THIS DECISION","fontSize":"16","textAlign":"left","bold":true,"underline":true,"marginBottom":"10","cflou":false,"active":true,"marginTop":"10","sectionNum":"S03"},{"id":"36f0e52d-a505-4b1b-abe3-894c5a0a40c9","order":200,"text":"The reason for this decision is as follows: [Operational reason for the decision]. This decision is based on the legitimate operational requirements of the business and is not a reflection of your conduct or performance.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"14","cflou":false,"active":true},{"id":"4aa94d84-2d42-49b9-9336-5a47d8734ad6","order":210,"text":"4. ALTERNATIVE ARRANGEMENTS","fontSize":"16","textAlign":"left","bold":true,"underline":true,"marginBottom":"10","cflou":false,"active":true,"marginTop":"10","sectionNum":"S04"},{"id":"dcdfcfc1-bfbb-4f53-b608-f74d7a00df38","order":220,"text":"We should be pleased to grant you annual leave for the same period on the following alternative dates, which would meet the needs of the business: [Proposed alternative dates]. Please confirm in writing whether these dates are acceptable to you by [Reply-by date].","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"596fa602-c37a-485d-bb96-ca270729ff68","value":"refuse","type":"remove","operator":"="}]},{"id":"36da788e-42c3-4928-90aa-34dd35f2cb92","order":230,"text":"If the proposed alternative dates are not convenient, we encourage you to submit a fresh request for dates that suit you, and we will give it our full and prompt consideration. We remain committed to ensuring that you take your full statutory leave entitlement within the leave year.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"14","cflou":false,"active":true,"displayConditions":[{"field":"596fa602-c37a-485d-bb96-ca270729ff68","value":"refuse","type":"remove","operator":"="}]},{"id":"cd542f31-2b8b-4a9c-89c9-cbddeeb23083","order":240,"text":"While we are unable to authorise the Requested Leave, we would welcome a fresh request from you for alternative dates and will give any such request our full and prompt consideration. We remain committed to ensuring that you are able to take your full statutory leave entitlement within the current leave year, and we encourage you to discuss suitable dates with your manager at the earliest opportunity.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"14","cflou":false,"active":true,"displayConditions":[{"field":"596fa602-c37a-485d-bb96-ca270729ff68","value":"alt","type":"remove","operator":"="}]},{"id":"2294103d-25db-4ce3-a1a1-7597fd0ba7a3","order":250,"text":"5. NOTICE PERIOD","fontSize":"16","textAlign":"left","bold":true,"underline":true,"marginBottom":"10","cflou":false,"active":true,"marginTop":"10","sectionNum":"S05"},{"id":"6bd071b1-74d8-4506-9827-6b0111cf21ac","order":260,"text":"This counter-notice is given to you [Number of days notice given] day(s) before the earliest day of the Requested Leave. This satisfies the requirement under Regulation 15(4) of the Working Time Regulations 1998 that the employer give counter-notice at least as many days in advance of the earliest day of the requested leave as the number of days to which the notice relates.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"92708c81-7152-4fdc-ba60-9863dfc1b8e8","order":270,"text":"The notice provisions in Regulation 15 may, pursuant to Regulation 15(5), be varied or excluded by a relevant agreement. In your case, the applicable notice arrangements are set out in [Reference of the contract clause, policy or collective agreement], and this counter-notice is given in accordance with those arrangements.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"14","cflou":false,"active":true,"displayConditions":[{"field":"95095f87-51e8-4217-ba02-555c1da66cd8","value":"1","type":"add","operator":"="}]},{"id":"662c235d-85d9-420d-aa91-30b44a05c2c7","order":280,"text":"6. PROTECTION OF YOUR STATUTORY ENTITLEMENT","fontSize":"16","textAlign":"left","bold":true,"underline":true,"marginBottom":"10","cflou":false,"active":true,"marginTop":"10","sectionNum":"S06"},{"id":"94c4c1fc-c686-4594-9fd0-64c790656a7c","order":290,"text":"This decision is made solely on operational grounds and is applied consistently and without regard to any protected characteristic. It does not, and is not intended to, prevent you from taking your full statutory annual leave during the leave year. Should you be concerned at any point that you may be at risk of being unable to take your full entitlement, please raise this with us promptly so that arrangements can be made.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"14","cflou":false,"active":true},{"id":"ef2938b0-e74f-48df-833f-27e38896ec79","order":300,"text":"7. IF YOU WISH TO RAISE A CONCERN","fontSize":"16","textAlign":"left","bold":true,"underline":true,"marginBottom":"10","cflou":false,"active":true,"marginTop":"10","sectionNum":"S07"},{"id":"b378bf09-26c4-4ee1-987d-59718526f1bd","order":310,"text":"If you are unhappy with this decision, you are welcome to discuss it with us informally in the first instance, or to raise the matter formally through the grievance procedure set out in your contract of employment and our staff handbook. We would, however, hope to resolve any concern amicably and without recourse to formal procedures.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"14","cflou":false,"active":true},{"id":"defa341f-35ca-4da3-bd4d-b992cbb6e239","order":320,"text":"8. FURTHER INFORMATION","fontSize":"16","textAlign":"left","bold":true,"underline":true,"marginBottom":"10","cflou":false,"active":true,"marginTop":"10","sectionNum":"S08"},{"id":"48cb973a-0ebf-413a-97fd-6d914322dd34","order":330,"text":"If you have any questions about this letter, or wish to discuss alternative dates, please contact [Name of signatory] by email at [Contact email] or by telephone on [Contact phone].","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"14","cflou":false,"active":true},{"id":"413df882-0bf5-4f2a-bccc-fa75280bd845","order":340,"text":"This letter is sent without prejudice to, and with full reservation of, all of our rights under your contract of employment and the Working Time Regulations 1998.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"14","cflou":false,"active":true},{"id":"e4e1f1e5-8dce-4ea7-b2d3-c959e9e72f15","order":350,"text":"This letter is sent to you by recorded delivery post.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"14","cflou":false,"active":true,"displayConditions":[{"field":"7c09ee7b-047d-41ae-abe9-f75f1017c99c","value":"recorded","type":"add","operator":"="}]},{"id":"99d9df1c-35b9-4eb5-bd61-e29f4d903c37","order":360,"text":"This letter is sent to you by ordinary first-class post.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"14","cflou":false,"active":true,"displayConditions":[{"field":"7c09ee7b-047d-41ae-abe9-f75f1017c99c","value":"post","type":"add","operator":"="}]},{"id":"f03699ee-25bb-4c11-b4be-779ad957cb0e","order":370,"text":"This letter is sent to you by email.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"14","cflou":false,"active":true,"displayConditions":[{"field":"7c09ee7b-047d-41ae-abe9-f75f1017c99c","value":"email","type":"add","operator":"="}]},{"id":"229ddb6d-26c8-418b-bb68-88b5d6bd28ad","order":380,"text":"This letter is handed to you in person.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"14","cflou":false,"active":true,"displayConditions":[{"field":"7c09ee7b-047d-41ae-abe9-f75f1017c99c","value":"hand","type":"add","operator":"="}]},{"id":"6780babc-98f2-4153-8c89-827c94fe8b37","order":390,"text":"Yours sincerely,","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"30","cflou":false,"active":true},{"id":"8506093a-84e1-4172-890f-cd2e0c870f21","order":400,"text":"[Name of signatory]","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"0","cflou":false,"active":true},{"id":"77633e32-6633-482f-a897-3e599227e38d","order":410,"text":"[Job title of signatory]","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"0","cflou":false,"active":true},{"id":"22f4ef09-ef4e-41bd-9d82-b4be4f6a6f45","order":420,"text":"For and on behalf of [Employer / Organisation name]","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"0","cflou":false,"active":true}]