[{"id":"252ad738-95df-4ada-be50-7fff67add322","order":1,"text":"ANNUAL LEAVE REQUEST & AUTHORISATION FORM","fontSize":"20","textAlign":"center","bold":true,"underline":false,"marginBottom":"6","cflou":false,"active":true},{"id":"8fcb40ad-47a4-4860-9b19-b0c59d87326f","order":2,"text":"Holiday request, entitlement record and approval","fontSize":"14","textAlign":"center","bold":false,"underline":false,"marginBottom":"20","cflou":false,"active":true},{"id":"e3579b12-ad67-4703-962e-455160125ffa","order":3,"text":"This form records a request for annual leave made by the Employee to the Employer named below, together with the Employer's decision in respect of that request. It is intended to assist both parties in administering paid annual leave in accordance with the Working Time Regulations 1998 and the Employee's contract of employment.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"14","cflou":false,"active":true},{"id":"cc084740-46dd-463e-99a3-5a3ec0c70421","order":4,"text":"THE EMPLOYER: [Employer / organisation name], of [Employer address] (the "Employer").","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"8047ee0c-7413-427f-9147-5238443cb5de","order":5,"text":"THE EMPLOYEE: [Employee full name], employed as [Job title] (the "Employee").","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"20","cflou":false,"active":true},{"id":"218bd9ff-2bfe-4ad7-b4d5-454eca5cda12","order":6,"text":"1. EMPLOYEE AND EMPLOYER DETAILS","fontSize":"16","textAlign":"left","bold":true,"underline":false,"marginBottom":"10","cflou":false,"active":true,"marginTop":"10","sectionNum":"S01"},{"id":"c983c44d-4c52-47e6-816a-8ed9d0703b16","order":7,"text":"Employee name: [Employee full name]","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"6","cflou":false,"active":true},{"id":"da4fb466-a0cd-463f-86c4-6511b9725c24","order":8,"text":"Payroll / employee reference number: [Employee reference]","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"6","cflou":false,"active":true},{"id":"2d0c67b7-a530-4e57-bf5c-00b5827351a4","order":9,"text":"Department / team: [Department]","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"6","cflou":false,"active":true},{"id":"1c7fc911-bb68-473e-bc92-6b16925baf52","order":10,"text":"Line manager: [Line manager name]","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"6","cflou":false,"active":true},{"id":"9fac589f-717c-4976-ac29-c6844710e422","order":11,"text":"Employer: [Employer / organisation name]","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"20","cflou":false,"active":true},{"id":"f02d8aba-244c-4063-a050-6ad8662a9d5a","order":12,"text":"2. LEAVE ENTITLEMENT","fontSize":"16","textAlign":"left","bold":true,"underline":false,"marginBottom":"10","cflou":false,"active":true,"marginTop":"10","sectionNum":"S02"},{"id":"2c07a3de-9f6c-49c8-834f-5892fc856342","order":13,"text":"The Employee's paid annual leave is recorded for the current leave year below. Under the Working Time Regulations 1998 a full-time worker is entitled to a minimum of 5.6 weeks' paid annual leave per leave year (subject to a statutory cap of 28 days), pro-rated for part-time workers.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"6a941f03-566a-4b3c-b4ea-2c569d9ab4dc","order":14,"text":"Leave year: [Leave year]","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"6","cflou":false,"active":true},{"id":"dd8104c1-2fe3-4d62-84cf-059a50a945d2","order":15,"text":"Total annual leave entitlement (days): [Total entitlement]","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"6","cflou":false,"active":true},{"id":"fcf25a8f-b297-4002-81ae-cd1d8c8228f8","order":16,"text":"Annual leave already taken or booked (days): [Leave taken]","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"6","cflou":false,"active":true},{"id":"f86d00b6-05ff-429e-a0cf-700eecf2839f","order":17,"text":"Remaining entitlement before this request (days): [Remaining balance]","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"20","cflou":false,"active":true},{"id":"e1384981-28d9-488a-a6bf-71ebaebcb28d","order":18,"text":"3. DETAILS OF LEAVE REQUESTED","fontSize":"16","textAlign":"left","bold":true,"underline":false,"marginBottom":"10","cflou":false,"active":true,"marginTop":"10","sectionNum":"S03"},{"id":"345b0e99-fabb-4434-9cbb-cea207f437f1","order":19,"text":"Type of leave requested: Annual leave","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"6","cflou":false,"active":true},{"id":"331b5bcd-0142-4e8c-9d4f-df22efb018b8","order":20,"text":"Where the type of leave is recorded as "Other", it is specified as: [Specify other leave type].","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"6","cflou":false,"active":true,"displayConditions":[{"field":"2cb1acf9-5e54-4552-9454-a86322ff583a","value":"Other leave","type":"add","operator":"="}]},{"id":"3910ba1c-0ed7-45d3-b2f6-95c9bb63e8c7","order":21,"text":"First day of leave: [Start date]","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"6","cflou":false,"active":true},{"id":"51b8038c-3406-4294-9827-240c51770128","order":22,"text":"Last day of leave: [End date]","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"6","cflou":false,"active":true},{"id":"ec790435-316a-4e3f-8327-4e1777558c0c","order":23,"text":"Total number of working days requested: [Number of days]","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"6","cflou":false,"active":true},{"id":"eb57a831-ae57-4774-8af0-3131e62f4ecc","order":24,"text":"Half-day arrangements (if applicable): [Half-day details].","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"6","cflou":false,"active":true},{"id":"e8403ae6-7b35-4cb7-a8ac-807c6f88b614","order":25,"text":"First working day back at work: [Return-to-work date]","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"20","cflou":false,"active":true},{"id":"aeb41e69-dfcc-4e48-a23c-a5099d670f8b","order":26,"text":"4. REASON FOR LEAVE (OPTIONAL)","fontSize":"16","textAlign":"left","bold":true,"underline":false,"marginBottom":"10","cflou":false,"active":true,"marginTop":"10","sectionNum":"S04"},{"id":"ab758853-7dc7-420e-9a85-727d8e3f6569","order":27,"text":"An employee is not generally required to give a reason for a request for annual leave. Where the Employee chooses to provide context to assist the Employer in considering the request, it is recorded below.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"418b3ebc-a345-4336-ab70-c8584f3a8a55","order":28,"text":"Reason / additional information: [Reason for leave]","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"6","cflou":false,"active":true,"displayConditions":[{"field":"cb2f15a6-3f3f-444b-82b5-c1da6690ab98","value":"1","type":"add","operator":"="}]},{"id":"1d4a075f-d488-4814-a03c-ad8124f6f5bf","order":29,"text":"No reason has been provided by the Employee for this request.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"20","cflou":false,"active":true,"displayConditions":[{"field":"cb2f15a6-3f3f-444b-82b5-c1da6690ab98","value":"1","type":"remove","operator":"="}]},{"id":"d62eb658-78f9-4943-a6ba-d4be75057d4e","order":30,"text":"5. HANDOVER AND COVER ARRANGEMENTS","fontSize":"16","textAlign":"left","bold":true,"underline":false,"marginBottom":"10","cflou":false,"active":true,"marginTop":"10","sectionNum":"S05"},{"id":"85008ae0-1317-4af7-8708-8f9e9e8bd870","order":31,"text":"To assist with the orderly management of work during the Employee's absence, the following cover and handover arrangements are proposed.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"fc262b37-5a13-44ff-8987-6415634569f6","order":32,"text":"Colleague providing cover (if any): [Cover colleague]","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"6","cflou":false,"active":true},{"id":"9780d13a-1820-4f6a-a96d-5d67b780f34d","order":33,"text":"Handover notes and outstanding matters: [Handover notes]","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"20","cflou":false,"active":true},{"id":"cbb332a3-ac24-4996-ae6e-220ede033636","order":34,"text":"6. EMPLOYEE DECLARATION AND SIGNATURE","fontSize":"16","textAlign":"left","bold":true,"underline":false,"marginBottom":"10","cflou":false,"active":true,"marginTop":"10","sectionNum":"S06"},{"id":"ece3ae02-eda8-4b84-bb6e-8b1ec6e1df88","order":35,"text":"I confirm that the information given above is accurate, that the leave requested falls within my remaining annual leave entitlement so far as I am aware, and that I have proposed appropriate cover for the period of my absence. I understand that this request is subject to the Employer's approval and to the terms of my contract of employment and the Working Time Regulations 1998.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"14","cflou":false,"active":true},{"id":"37252019-7858-4cdb-9278-0eccb3b663dc","order":36,"text":"Type of leave: Annual leave","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"6","cflou":false,"active":true},{"id":"3f639e01-e853-451e-956b-1dae1eb5b6d3","order":37,"text":"Signed by the Employee: [Employee name] Date: [Date signed]","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"20","cflou":false,"active":true},{"id":"198711e5-08eb-48af-99b2-9dcec9808624","order":38,"text":"7. MANAGER'S AUTHORISATION DECISION","fontSize":"16","textAlign":"left","bold":true,"underline":false,"marginBottom":"10","cflou":false,"active":true,"marginTop":"10","sectionNum":"S07"},{"id":"96bb1140-e46a-4152-b536-16b65231738e","order":39,"text":"Having considered the operational needs of the business and the Employee's remaining entitlement, the Employer records its decision in respect of this request as follows.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"ecf89fb5-279a-4ec9-82ba-67e5705c6d01","order":40,"text":"Decision: Approved","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"6","cflou":false,"active":true},{"id":"ff6a1fef-6565-4848-b2dd-2c14d0a65865","order":41,"text":"The leave requested is APPROVED. The Employee's remaining annual leave entitlement will be adjusted accordingly.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"6","cflou":false,"active":true,"displayConditions":[{"field":"3caf4b12-953c-4dc1-95ad-9c326f22bff8","value":"Approved","type":"add","operator":"="}]},{"id":"4b86728f-4521-44f0-8355-0b736d52fdb5","order":42,"text":"The leave requested is DECLINED for the following reason: [Reason for declining].","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"6","cflou":false,"active":true,"displayConditions":[{"field":"3caf4b12-953c-4dc1-95ad-9c326f22bff8","value":"Declined","type":"add","operator":"="}]},{"id":"d619812f-dc7f-42c9-9fd9-5807d2aac8cd","order":43,"text":"The leave requested is DEFERRED. The Employer proposes that the leave be re-scheduled to commence on or around [Proposed alternative date], for the following reason: [Reason for deferral].","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"6","cflou":false,"active":true,"displayConditions":[{"field":"3caf4b12-953c-4dc1-95ad-9c326f22bff8","value":"Deferred","type":"add","operator":"="}]},{"id":"db2ee8db-f03a-4b3b-bed5-447da1ec9605","order":44,"text":"Decision recorded: Approved","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"6","cflou":false,"active":true},{"id":"85cbf831-104e-4fa7-bc90-5a8fbc63533c","order":45,"text":"Authorised by: [Approver name], [Approver job title].","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"6","cflou":false,"active":true},{"id":"ba25a416-326b-4e99-8000-18506cfafa5a","order":46,"text":"Date of decision: [Date of decision]","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"20","cflou":false,"active":true},{"id":"54464e1e-de09-4a4e-a354-d872128ae9cd","order":47,"text":"8. STATUTORY RIGHTS AND DATA PROTECTION","fontSize":"16","textAlign":"left","bold":true,"underline":false,"marginBottom":"10","cflou":false,"active":true,"marginTop":"10","sectionNum":"S08"},{"id":"3e2d5339-f272-422c-b43c-7cb624120597","order":48,"text":"Nothing in this form operates to exclude or limit the Employee's statutory right to paid annual leave under the Working Time Regulations 1998. Where leave is declined or deferred, the Employer will use reasonable endeavours to enable the Employee to take their statutory minimum leave within the leave year. Personal information collected on this form is processed for the administration of leave and payroll in accordance with the UK General Data Protection Regulation and the Data Protection Act 2018, and is retained only for so long as is necessary for those purposes.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"d2f0ba18-5525-48ca-936d-9c720ad97d0e","order":49,"text":"This form should be retained on the Employee's personnel file as a record of the request and the decision taken.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true}]