[{"id":"969dfbc5-17f9-4bec-8ef1-69e97c791e94","order":1,"text":"[Full Name of the Charity]","fontSize":"22","textAlign":"center","bold":true,"underline":false,"marginBottom":"6","cflou":false,"active":true},{"id":"ae44ccd2-8b3f-49f3-bc7b-b2640d9e2019","order":2,"text":"CONFLICT OF INTEREST AND RELATED-PARTY TRANSACTION POLICY","fontSize":"20","textAlign":"center","bold":true,"underline":false,"marginBottom":"4","cflou":false,"active":true},{"id":"68986a18-61ab-44f9-9eed-750b2ad94e36","order":3,"text":"[UEN / Charity Registration No.]","fontSize":"12","textAlign":"center","bold":false,"underline":false,"marginBottom":"20","cflou":false,"active":true},{"id":"217c21c5-2b14-4f29-b217-b03d95c611e3","order":4,"text":"1. INTRODUCTION AND PURPOSE","fontSize":"16","textAlign":"left","bold":true,"underline":false,"marginBottom":"8","cflou":false,"active":true,"marginTop":"12","sectionNum":"S01"},{"id":"ccd74533-e886-4a72-a200-5f273298d1cd","order":5,"text":"[Full Name of the Charity] (the "Charity") is committed to acting at all times in the best interests of the Charity and its beneficiaries, and to upholding the highest standards of integrity, accountability and transparency in the conduct of its affairs.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"1c07aa19-8ddb-4c63-8d50-7339be5c08d3","order":6,"text":"This Conflict of Interest and Related-Party Transaction Policy (the "Policy") sets out the principles, duties and procedures by which the Charity identifies, declares, records, prevents and manages actual, potential and perceived conflicts of interest, and by which it governs transactions with related parties.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"5cfa6d22-1492-4ebb-b3f5-4ce832e5643c","order":7,"text":"This Policy is adopted having regard to the fiduciary duties owed by Board members to the Charity, the Charities Act 1994 of Singapore and its subsidiary legislation, and the Code of Governance for Charities and Institutions of a Public Character issued by the Charity Council. It gives practical effect to the principle that the Charity acts responsibly, fairly and with integrity.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"c1a0983a-eb31-4b57-96ea-2a99458603a1","order":8,"text":"This Policy takes effect on [Effective Date] and applies until it is amended, superseded or withdrawn by the Board.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"3a3d9307-6713-4a1a-b697-c8ccacd46caf","order":9,"text":"2. SCOPE AND APPLICATION","fontSize":"16","textAlign":"left","bold":true,"underline":false,"marginBottom":"8","cflou":false,"active":true,"marginTop":"12","sectionNum":"S02"},{"id":"c1933c0e-7694-4539-9c5e-663a2d3c2b97","order":10,"text":"This Policy applies to every member of the Board, every member of any committee or sub-committee of the Charity, the most senior member of staff of the Charity (however titled, whether Executive Director, Chief Executive Officer or General Manager), all other members of staff, and every volunteer who is involved in the governance, decision-making, procurement or financial administration of the Charity (each a "Relevant Person").","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"41229555-34ee-49e6-921b-9f1ed5a75c49","order":11,"text":"This Policy applies in addition to, and does not replace, any duty imposed on a Relevant Person by law, by the Governing Instrument, or by any other policy of the Charity. Where any provision of this Policy conflicts with a mandatory requirement of law or of the Governing Instrument, that requirement prevails and the remainder of this Policy continues to apply.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"506d0f8f-83d3-4939-94b7-4abe2c4473d5","order":12,"text":"Every Relevant Person is required to read, understand and comply with this Policy, and to sign the acknowledgement and declaration set out in the Schedule to this Policy upon appointment and thereafter as required under this Policy.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"24a91624-c7cb-4cd1-b76b-1aca28959e62","order":13,"text":"3. DEFINITIONS AND INTERPRETATION","fontSize":"16","textAlign":"left","bold":true,"underline":false,"marginBottom":"8","cflou":false,"active":true,"marginTop":"12","sectionNum":"S03"},{"id":"43231c87-bae8-48bb-b7a1-9aca37aa07e6","order":14,"text":"In this Policy, unless the context otherwise requires, the following expressions have the following meanings:","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"34cede13-8cda-491d-a580-63093a9c9a8f","order":15,"text":""Board" means the governing body responsible for overseeing and managing the Charity, however described in the Governing Instrument, including a board of directors, council, management committee or board of trustees.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"5d3ba05c-3e06-4574-89d0-67e199baee21","order":16,"text":""Charities Act" means the Charities Act 1994 of Singapore and every regulation, order and code of practice made under it, as amended or re-enacted from time to time.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"29a3603d-6819-463e-9ac5-5de75833b7a2","order":17,"text":""Close Member of the Family" means, in relation to a Relevant Person, a family member who may be expected to influence, or be influenced by, that person in their dealings with the Charity, including the person's spouse, the person's children, the children of the person's spouse, and any dependant of the person or of the person's spouse.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"6b3fd133-fbbb-4262-b14a-720c46d8f9a3","order":18,"text":""Conflict of Interest" means any situation in which the personal, financial, professional, familial or other interest of a Relevant Person impairs, or may reasonably be perceived to impair, that person's independence or objectivity in the discharge of their responsibilities and duties to the Charity, whether the conflict is actual, potential or perceived.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"1e99ff76-c07e-414c-972e-e56257df6cbd","order":19,"text":""Governing Instrument" means the Charity's main constitutional document, whether described as its constitution, memorandum and articles of association, trust deed, charter, rules or by-laws.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"368b12ff-f5d4-4f47-a3bd-3acee534f973","order":20,"text":""Material Interest" means, in relation to a body corporate, firm, partnership or other entity, a directorship, partnership interest, office, employment, or a holding (whether held alone or together with a Close Member of the Family) that carries the ability to control or significantly influence that entity or that represents a significant financial interest in it.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"6f5631f0-f393-4ea2-801a-196bf14e652e","order":21,"text":""Register" means the Register of Interests and Related-Party Transactions maintained under this Policy.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"ceadcfa0-47ae-4b67-af96-223e06e1fcb4","order":22,"text":""Related Party" means a Relevant Person, a Close Member of the Family of a Relevant Person, and any body corporate, firm, partnership or other entity in which a Relevant Person, or a Close Member of their Family, holds a Material Interest.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"542ea805-9c33-46a3-9211-6960ab4fa081","order":23,"text":""Related-Party Transaction" means any transaction, arrangement, contract, grant, loan, donation, provision of financial assistance, lease, tenancy, purchase, sale, engagement, appointment or other dealing between the Charity and a Related Party, whether or not for value.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"130bb1d5-9c14-4955-993e-461319bef75a","order":24,"text":""Relevant Person" has the meaning given in the section headed Scope and Application.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"f1896490-d89e-4a1d-9d04-42447b80df1f","order":25,"text":"In this Policy, words importing the singular include the plural and vice versa; words importing one gender include every gender; a reference to a statute includes any subsidiary legislation made under it and any amendment or re-enactment of it; a reference to a person includes a body corporate and an unincorporated body; and headings are for convenience only and do not affect interpretation.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"d26e3661-767c-426c-9cdb-b257e683c617","order":26,"text":"4. DUTIES OF BOARD MEMBERS AND STAFF","fontSize":"16","textAlign":"left","bold":true,"underline":false,"marginBottom":"8","cflou":false,"active":true,"marginTop":"12","sectionNum":"S04"},{"id":"c8236c8a-f9d0-432b-b1f4-e66f7003d1fd","order":27,"text":"Every Relevant Person owes a duty to act honestly, in good faith and in the best interests of the Charity, and to place the interests of the Charity above their own personal interests and those of any Related Party.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"0f0d98a4-478e-49f5-ae26-2ba4fb947b86","order":28,"text":"Every Relevant Person must not use their position, or any information or opportunity acquired by reason of their position, to obtain any direct or indirect benefit or advantage for themselves or for any Related Party, save with the prior approval of the Board given in accordance with this Policy.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"14f63972-7520-4293-a2f6-aa8ad0094999","order":29,"text":"Every Relevant Person must exercise reasonable diligence to identify circumstances that give rise to, or may reasonably be perceived to give rise to, a Conflict of Interest, and must declare and manage such circumstances in accordance with this Policy.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"3db4640b-c45c-4da7-9c97-3642b00c8df9","order":30,"text":"Compliance with this Policy does not relieve a Relevant Person of any fiduciary or statutory duty owed to the Charity; the duties in this Policy are additional to, and cumulative with, those duties.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"a50fd591-6323-48fa-b10b-1b23a98d0048","order":31,"text":"5. WHAT CONSTITUTES A CONFLICT OF INTEREST","fontSize":"16","textAlign":"left","bold":true,"underline":false,"marginBottom":"8","cflou":false,"active":true,"marginTop":"12","sectionNum":"S05"},{"id":"c63c464d-93f4-49ef-94bc-bdb08a53b86d","order":32,"text":"A Conflict of Interest may arise in a wide range of circumstances, whether the conflict is actual, potential or merely perceived. Without limitation, a Conflict of Interest may arise where a Relevant Person, or a Close Member of their Family or other Related Party:","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"623a1d0e-cd01-4f9c-bcad-b17bdfa750ae","order":33,"text":"(a) has a financial or economic interest in a matter under consideration by the Charity; (b) holds an office, employment, directorship or engagement with a person or entity that transacts, or seeks to transact, with the Charity; (c) stands to receive a gift, benefit, remuneration or advantage in connection with the affairs of the Charity; (d) is a beneficiary, supplier, contractor, grantee or competitor of the Charity; or (e) is otherwise placed in a position where their private interest may be preferred over, or may compete with, the interest of the Charity.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"f06df0d3-2737-407a-924b-b0596d37719c","order":34,"text":"By way of illustration and without limitation, a Conflict of Interest would typically arise where a Board member sits on the board of an organisation bidding for a contract with the Charity; where a member of staff recommends the appointment of a firm owned by their spouse; where a Relevant Person participates in a decision to award a grant, scholarship or benefit to a Close Member of their Family; or where a Relevant Person is offered employment or consultancy by a party negotiating with the Charity.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"02b1d483-fe6e-4a5d-b5b8-c61c798911f7","order":35,"text":"A Conflict of Interest is not, in itself, evidence of wrongdoing. What matters is that the conflict is promptly and fully declared, properly recorded and appropriately managed. A failure to declare or manage a Conflict of Interest is a breach of this Policy.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"dee7e34f-3215-48a9-a185-b34ae93a1628","order":36,"text":"6. RELATED-PARTY TRANSACTIONS","fontSize":"16","textAlign":"left","bold":true,"underline":false,"marginBottom":"8","cflou":false,"active":true,"marginTop":"12","sectionNum":"S06"},{"id":"3bf71189-9fb1-40bd-9348-844f9033c3eb","order":37,"text":"The Charity may enter into a Related-Party Transaction only where the transaction is, and can be demonstrated to be, in the best interests of the Charity; is conducted on terms that are fair and no less favourable to the Charity than terms that would be obtained in an arm's length dealing with an independent third party; and is approved in accordance with this Policy.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"76825ced-8cfb-45fe-ac2e-7a84802bcaeb","order":38,"text":"A Relevant Person who is, or whose Close Member of the Family or other Related Party is, a party to or interested in a proposed Related-Party Transaction must declare the nature and extent of that interest before the transaction is considered, and must not participate in the deliberation on or the decision on that transaction save to the extent permitted under the section headed Procedure for Managing a Declared Conflict.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"0103dcfe-6e15-4f7e-b423-30dc110dcf3b","order":39,"text":"The Charity must not make any loan to a Board member or to a Close Member of the Family of a Board member. Any loan, donation, grant or provision of financial assistance by the Charity that does not form part of its core charitable programmes requires prior approval given in accordance with the section headed Approval of Related-Party Transactions and must be recorded in the Register.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"6fbe355f-dad2-4d49-80c5-db3d7f7fc6e3","order":40,"text":"Every Related-Party Transaction must be documented in writing, must record the basis on which it was determined to be in the best interests of the Charity and on fair terms, and must be entered in the Register.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"6568539b-2c69-418c-be40-6beb5e749cba","order":41,"text":"7. APPROVAL OF RELATED-PARTY TRANSACTIONS","fontSize":"16","textAlign":"left","bold":true,"underline":false,"marginBottom":"8","cflou":false,"active":true,"marginTop":"12","sectionNum":"S07"},{"id":"f5a61e3e-839a-4d15-b026-b59051c124f4","order":42,"text":"Every Related-Party Transaction, and every waiver or authorisation granted under this Policy, must be approved by the Board.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"38f69276-3c6e-4c05-a7c2-9e45aef64f81","value":"board","type":"add","operator":"="}]},{"id":"9edaa295-e69b-4525-b8f7-83bf710ecf36","order":43,"text":"Every Related-Party Transaction, and every waiver or authorisation granted under this Policy, must be approved by the Board, save that a Related-Party Transaction not exceeding [Approval Threshold] in value may be approved by the audit or governance committee, provided that the committee reports every such approval to the Board at its next meeting for entry in the minutes.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"38f69276-3c6e-4c05-a7c2-9e45aef64f81","value":"committee","type":"add","operator":"="}]},{"id":"355957e2-ee76-4215-ae6a-385fdc055145","order":44,"text":"An approval given under this section must be recorded in the minutes, must identify the interested Relevant Person and the nature of the interest, and must state the reasons for which the Board (or committee) is satisfied that the transaction is in the best interests of the Charity.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"157e88de-a8cc-476e-908b-f61a35ce5e62","order":45,"text":"8. PROCUREMENT AND SEGREGATION OF DUTIES","fontSize":"16","textAlign":"left","bold":true,"underline":false,"marginBottom":"8","cflou":false,"active":true,"marginTop":"12","sectionNum":"S08","displayConditions":[{"field":"de519cf9-5bd2-49bd-8c15-9ad6112a0496","value":"yes","type":"add","operator":"="}]},{"id":"8e70418f-1b06-4585-a136-1341dea169a4","order":46,"text":"The Charity must apply appropriate segregation of duties in its procurement and payment processes so that no single Relevant Person controls a transaction from initiation to payment. The functions of requisition, approval, and payment must, so far as practicable, be performed by different persons.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"de519cf9-5bd2-49bd-8c15-9ad6112a0496","value":"yes","type":"add","operator":"="}]},{"id":"c5672220-fc07-412f-a056-fcbfcf1bfda9","order":47,"text":"Where the value of a proposed purchase or engagement equals or exceeds [Quotation Threshold], the Charity must obtain competitive quotations or conduct a tender before the purchase or engagement is approved, and must document the basis on which the successful supplier was selected.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"de519cf9-5bd2-49bd-8c15-9ad6112a0496","value":"yes","type":"add","operator":"="}]},{"id":"b48c37b2-ce4e-4123-8679-e810e2d2ff67","order":48,"text":"Where a Related Party is, or may be, a supplier, contractor or grantee, the interested Relevant Person must declare the interest, must not be involved in preparing the specification, in the evaluation of bids or in the award decision, and the award must be approved in accordance with the section headed Approval of Related-Party Transactions.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"de519cf9-5bd2-49bd-8c15-9ad6112a0496","value":"yes","type":"add","operator":"="}]},{"id":"0bc8a3d1-c14d-4a59-8043-9ffc9fb6d1d4","order":49,"text":"9. DUTY TO DECLARE — ONGOING AND ANNUAL","fontSize":"16","textAlign":"left","bold":true,"underline":false,"marginBottom":"8","cflou":false,"active":true,"marginTop":"12","sectionNum":"S09"},{"id":"bdf4d298-ab71-43e5-84f5-64afb6763d6a","order":50,"text":"Every Relevant Person must, upon appointment, make a full written declaration of all interests that may give rise to a Conflict of Interest or a Related-Party Transaction, using the declaration set out in the Schedule to this Policy.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"aab8dbaf-5bf1-4cba-a900-13fc149e7396","order":51,"text":"Every Relevant Person must renew that declaration in writing at least once in every financial year, and must in any event declare any new or changed interest as soon as they become aware of it and, where the interest concerns a specific matter before the Charity, before that matter is considered.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"2b9cfa95-a80f-4bef-8496-6b949c6882e1","order":52,"text":"A declaration made at a meeting must be recorded in the minutes of that meeting. Written declarations must be submitted to [the Corporate Secretary / the Chairperson], who is responsible for maintaining the Register.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"ca1c8860-cd6e-4d30-afa5-5830c643a2f0","order":53,"text":"Where the person under a duty to declare is the Chairperson, the declaration must be made to the Board, and the Board must appoint a member who is not conflicted to chair any deliberation on the matter concerned.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"98754816-cacf-40fb-b161-e33eecbf453d","order":54,"text":"10. REGISTER OF INTERESTS AND RELATED-PARTY TRANSACTIONS","fontSize":"16","textAlign":"left","bold":true,"underline":false,"marginBottom":"8","cflou":false,"active":true,"marginTop":"12","sectionNum":"S10"},{"id":"df13ef67-7fc8-4b45-80dd-86b8e237f071","order":55,"text":"The Charity must maintain a Register in which are recorded all declarations of interest, all declared Conflicts of Interest and the manner in which each was managed, and all Related-Party Transactions approved by the Charity.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"addf98ca-5ee9-403e-881d-1c4b7db6e438","order":56,"text":"The Register is maintained by [the Corporate Secretary] and is reviewed by the Board at least once in every financial year. The Register must be kept up to date and retained for the period required by law.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"9b71b8e0-9f7f-4ad4-a42f-d4cbaa301c4a","order":57,"text":"As an Institution of a Public Character, the Charity must disclose related-party transactions in its financial statements and annual report in accordance with the Charities Accounting Standard or the applicable financial reporting framework, and must make such further disclosures as are required of an Institution of a Public Character.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"bff9f4e8-6105-4b79-8991-f86673c98ef3","value":"IPC","type":"add","operator":"="}]},{"id":"62eccb3e-c1c6-4997-804f-3d908267f9dd","order":58,"text":"The Charity must disclose related-party transactions in its financial statements and annual report in accordance with the Charities Accounting Standard or the applicable financial reporting framework.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"bff9f4e8-6105-4b79-8991-f86673c98ef3","value":"Charity","type":"add","operator":"="}]},{"id":"fd9e5bc6-1785-4496-a7e5-2cf0f968d4b0","order":59,"text":"11. PROCEDURE FOR MANAGING A DECLARED CONFLICT","fontSize":"16","textAlign":"left","bold":true,"underline":false,"marginBottom":"8","cflou":false,"active":true,"marginTop":"12","sectionNum":"S11"},{"id":"b3cc1679-08ac-4636-94de-8b8681d1021a","order":60,"text":"Where a Relevant Person has declared a Conflict of Interest in a matter to be considered at a meeting, that person must, unless the Board otherwise resolves in accordance with this Policy: (a) withdraw from the part of the meeting at which the matter is discussed; (b) not vote or otherwise participate in the decision on the matter; and (c) not be counted in the quorum for that part of the meeting.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"873ad5f0-08d8-4655-9bd9-643f8a13be24","order":61,"text":"The Board may, where it considers that the knowledge or expertise of the conflicted person is necessary, permit that person to remain present to provide information, provided that the person withdraws before any deliberation or decision on the matter and that the reasons for permitting the person to remain are recorded in the minutes.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"9ad645d1-e06d-43c0-8688-4cc56cda38f6","order":62,"text":"Where the number of conflicted persons is such that the remaining members are unable to form a quorum or to reach a decision, the matter must be deferred and referred for decision in the manner directed by the Chairperson, or by the Board where the Chairperson is conflicted, consistent with the Governing Instrument. Where necessary, the Board may seek independent professional advice before determining the matter.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"2a0d817d-dd81-4485-a219-1e1452b44cd9","order":63,"text":"12. CONFLICTS AFFECTING STAFF AND OPERATIONAL DECISIONS","fontSize":"16","textAlign":"left","bold":true,"underline":false,"marginBottom":"8","cflou":false,"active":true,"marginTop":"12","sectionNum":"S12"},{"id":"28e726c8-0d64-4783-942e-be1a9554bddd","order":64,"text":"A member of staff who has, or whose Close Member of the Family or other Related Party has, an interest in an operational decision of the Charity (including a decision on procurement, recruitment, grant-making or the selection of a beneficiary) must declare that interest to the most senior member of staff or, where the interest concerns that person, to the Chairperson, and must not take or influence the decision.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"828e1d55-fee0-4fdc-86ec-4db3217e2793","order":65,"text":"The most senior member of staff is responsible for ensuring that conflicts affecting staff are declared, recorded in the Register and managed in a manner consistent with this Policy, and for reporting material conflicts to the Board.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"ea56ef87-b029-4b35-ac73-0fec7958f10a","order":66,"text":"13. BOARD REMUNERATION AND BENEFITS","fontSize":"16","textAlign":"left","bold":true,"underline":false,"marginBottom":"8","cflou":false,"active":true,"marginTop":"12","sectionNum":"S13"},{"id":"914423ec-7cd1-449a-aef7-96ec51492f0a","order":67,"text":"A Board member should generally not receive remuneration for their service as a Board member. This section does not prevent the reimbursement of reasonable out-of-pocket expenses properly incurred in the service of the Charity.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"3ede11be-6ef6-45da-9868-554025a39215","order":68,"text":"The Governing Instrument of the Charity does not permit the payment of remuneration or the conferring of benefits on Board members for their service as Board members. Accordingly, no Board member shall receive any such remuneration or benefit, and the Charity shall disclose this fact in its annual report.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"832c8567-cef1-43a2-af7d-183f7503896f","value":"prohibits","type":"add","operator":"="}]},{"id":"b5dc6fc7-b8d5-4135-9dc2-40300708ccaf","order":69,"text":"Notwithstanding the general position stated above, where the Governing Instrument of the Charity expressly permits the payment of remuneration or the conferring of benefits on Board members for their service, any such remuneration or benefit must be approved by the Board with the interested member abstaining, must be justified by reference to the interests of the Charity, and must be disclosed in the annual report of the Charity, stating the exact remuneration and benefits received by each individual Board member.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"832c8567-cef1-43a2-af7d-183f7503896f","value":"permits","type":"add","operator":"="}]},{"id":"ae24b782-1a2d-46e9-8c2c-5db5a2a842ec","order":70,"text":"14. GIFTS, HOSPITALITY AND ENTERTAINMENT","fontSize":"16","textAlign":"left","bold":true,"underline":false,"marginBottom":"8","cflou":false,"active":true,"marginTop":"12","sectionNum":"S14"},{"id":"3c6f78cc-5bde-4df8-b863-9bc09696fcb3","order":71,"text":"A Relevant Person must not solicit, and must not accept, any gift, hospitality, entertainment or other benefit from any person or entity that transacts, or seeks to transact, with the Charity, where the gift or benefit is, or may reasonably be perceived to be, intended or likely to influence the discharge of their duties to the Charity.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"9e9f1754-d786-44ba-abdf-e7a6d2d3f8d6","order":72,"text":"A gift or benefit of more than nominal value, and in any event any gift or benefit exceeding [Gift Threshold], must be declared and recorded in the Register, and must be returned, declined or otherwise dealt with as the Board directs. This section does not prohibit the acceptance of modest hospitality that is customary and proportionate.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"8c9be940-5629-4931-9b62-ad5ac9dc743a","order":73,"text":"15. CONFIDENTIALITY AND PERSONAL DATA","fontSize":"16","textAlign":"left","bold":true,"underline":false,"marginBottom":"8","cflou":false,"active":true,"marginTop":"12","sectionNum":"S15"},{"id":"67091c23-64ed-4ed2-a279-a36b7e6203f4","order":74,"text":"Declarations made and information recorded under this Policy are collected and used for the purposes of governance, compliance and disclosure. Such information is treated as confidential and is disclosed only to those who require it for those purposes, or as required by law or by a regulator.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"908ab359-a109-425a-8f6f-1f8b35db7509","order":75,"text":"The Charity collects, uses and discloses personal data under this Policy in accordance with the Personal Data Protection Act 2012 of Singapore and the Charity's data protection policy.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"59b230a7-7511-4e58-8591-fdccadb38744","order":76,"text":"16. NON-COMPLIANCE AND CONSEQUENCES","fontSize":"16","textAlign":"left","bold":true,"underline":false,"marginBottom":"8","cflou":false,"active":true,"marginTop":"12","sectionNum":"S16"},{"id":"f1a28152-7f23-46e5-9b02-89cb842ab11b","order":77,"text":"A failure to comply with this Policy, including a failure to declare a Conflict of Interest or a Related-Party Transaction, is a serious matter which may result in the transaction being set aside, in the recovery of any benefit improperly obtained, and in disciplinary action.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"ecf05a9b-060b-440d-b205-6051579652e1","order":78,"text":"In the case of a Board member, non-compliance may result in removal from the Board in accordance with the Governing Instrument. In the case of a member of staff, non-compliance may result in disciplinary action up to and including termination of employment. Nothing in this Policy limits any right or remedy available to the Charity at law.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"ff6bfef2-9af6-4123-bb0e-b82a09a616bc","order":79,"text":"Where non-compliance involves a serious breach of duty, misconduct or loss to the Charity, the Board must consider whether the matter is required to be reported to the Commissioner of Charities or to any other competent authority, and must make any report so required.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"f4407f47-9991-4fe2-a5f6-362e7a0f6c1b","order":80,"text":"17. REPORTING AND WHISTLE-BLOWING","fontSize":"16","textAlign":"left","bold":true,"underline":false,"marginBottom":"8","cflou":false,"active":true,"marginTop":"12","sectionNum":"S17","displayConditions":[{"field":"7981cb5b-f9ac-4606-a2ee-3560e0055744","value":"yes","type":"add","operator":"="}]},{"id":"78a3b1d8-f655-4c0a-8afe-f9b88896ddd4","order":81,"text":"Any person who becomes aware of an undeclared or improperly managed Conflict of Interest or Related-Party Transaction, or of any breach of this Policy, is encouraged to report the matter through the Charity's whistle-blowing channel.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"7981cb5b-f9ac-4606-a2ee-3560e0055744","value":"yes","type":"add","operator":"="}]},{"id":"f6d498f3-3517-4e98-bd14-2add2472bf92","order":82,"text":"Reports may be made to [Whistle-blowing Contact / Channel]. A person who makes a report in good faith will not suffer any detriment or reprisal by reason of having made the report, and the identity of the person and the content of the report will be treated as confidential to the extent permitted by law. Every report will be assessed and, where appropriate, investigated in a fair and timely manner.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"7981cb5b-f9ac-4606-a2ee-3560e0055744","value":"yes","type":"add","operator":"="}]},{"id":"fd86ff82-a71f-4d3a-8783-23ee17be1183","order":83,"text":"18. REVIEW OF THIS POLICY","fontSize":"16","textAlign":"left","bold":true,"underline":false,"marginBottom":"8","cflou":false,"active":true,"marginTop":"12","sectionNum":"S18"},{"id":"a5ece3bb-e627-4293-be8b-929ded7b8ede","order":84,"text":"The Board must review this Policy at least once in every financial year, and whenever there is a material change in the affairs of the Charity or in the law, to ensure that it remains effective and compliant.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"75a97e27-6868-4c61-bd5b-acc814be32c8","order":85,"text":"Any amendment to this Policy takes effect upon approval by the Board and must be recorded in the minutes of the meeting at which it is approved.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"9f24beec-733f-4ad2-9b29-eccd1981ed36","order":86,"text":"19. GENERAL PROVISIONS","fontSize":"16","textAlign":"left","bold":true,"underline":false,"marginBottom":"8","cflou":false,"active":true,"marginTop":"12","sectionNum":"S19"},{"id":"5dee249a-0b7d-4183-bc42-ed628f8d5bfb","order":87,"text":"Severability. If any provision of this Policy is or becomes invalid, illegal or unenforceable, that provision is to be treated as severed and the remaining provisions continue in full force and effect.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"f0ca410b-b323-4bec-843d-5de3ce63210f","order":88,"text":"No waiver. No failure or delay by the Charity in exercising any right or power under this Policy operates as a waiver of it, nor does any single or partial exercise preclude any further exercise of that or any other right or power.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"089a2c83-1104-4f07-b4f4-ff578f137a44","order":89,"text":"Governing law. This Policy is governed by, and is to be construed in accordance with, the laws of Singapore.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"ed6fa170-6c77-4992-bb78-0f08aeafaa34","order":90,"text":"Entire policy. This Policy, together with its Schedule, constitutes the Charity's complete policy on conflicts of interest and related-party transactions and supersedes any previous policy of the Charity on the same subject.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"97b09e1e-ca68-4f08-8cd4-1b794bfea5b9","order":91,"text":"20. APPROVAL AND ADOPTION","fontSize":"16","textAlign":"left","bold":true,"underline":false,"marginBottom":"8","cflou":false,"active":true,"marginTop":"12","sectionNum":"S20"},{"id":"2f94f0d0-b781-4801-84fe-ce6f48ab8ab7","order":92,"text":"This Policy was approved and adopted by the Board of [Full Name of the Charity] on [Date of Board Approval].","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"76506a04-7ccf-4faf-9dfe-32fa60f7c822","order":93,"text":" ","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"6","cflou":false,"active":true},{"id":"aaa77205-f43d-40f6-9829-6731a0c18f5e","order":94,"text":"Signed for and on behalf of the Board:","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"30","cflou":false,"active":true,"marginTop":"16"},{"id":"3aad6444-2b14-447e-a5b1-bf62673132bb","order":95,"text":"[Name of Chairperson]","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"0","cflou":false,"active":true},{"id":"cb5bbfe5-dd76-4554-917a-cdd522daa604","order":96,"text":"[Chairperson]","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"30","cflou":false,"active":true},{"id":"2e75699b-bf4e-4e0d-aba2-9c9e5a316a11","order":97,"text":"[Name of Secretary / Second Signatory]","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"0","cflou":false,"active":true},{"id":"fdb07c1e-91eb-40ee-97d2-25446755fc09","order":98,"text":"[Honorary Secretary]","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"16","cflou":false,"active":true},{"id":"01f9a7aa-bb39-4032-8d1d-a261285c4594","order":99,"text":"SCHEDULE","fontSize":"16","textAlign":"center","bold":true,"underline":false,"marginBottom":"6","cflou":false,"active":true,"marginTop":"24"},{"id":"ebc2d796-4f02-4108-86bf-5eb4d657cbb7","order":100,"text":"DECLARATION OF INTERESTS AND ACKNOWLEDGEMENT","fontSize":"16","textAlign":"center","bold":true,"underline":false,"marginBottom":"12","cflou":false,"active":true},{"id":"c17b300b-5b36-4972-a236-f264e1e9da55","order":101,"text":"To be completed by each Relevant Person on appointment and renewed at least once in every financial year, and whenever a new or changed interest arises.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"63e76ce0-7a58-4d70-b163-ee515d0e32a2","order":102,"text":"Name of Relevant Person: ________________________________","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"14","cflou":false,"active":true},{"id":"50b98e7d-49b7-4666-b063-c730c3d7c369","order":103,"text":"Position / role held in the Charity: ________________________________","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"14","cflou":false,"active":true},{"id":"68625c72-29b6-4e5a-a1f3-ad822be8b16a","order":104,"text":"I declare the following interests which may give rise to a Conflict of Interest or a Related-Party Transaction (including directorships, employment, business interests, and the interests of my Close Members of the Family). If there are none, please state "None":","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"14","cflou":false,"active":true},{"id":"91bfc02a-15a2-42b4-a1fd-fb5312677df1","order":105,"text":"________________________________________________________________","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"6","cflou":false,"active":true},{"id":"816161b6-c6c7-461e-8a0c-4bfcee1543a5","order":106,"text":"________________________________________________________________","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"6","cflou":false,"active":true},{"id":"699aaba1-20ed-4db4-b54c-91032dd4cfea","order":107,"text":"________________________________________________________________","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"18","cflou":false,"active":true},{"id":"545a1ebf-16c8-451d-a2d5-e3a9cb92822d","order":108,"text":"I acknowledge that I have read, understood and agree to comply with the Conflict of Interest and Related-Party Transaction Policy. I undertake to declare any Conflict of Interest or interest in a Related-Party Transaction promptly, and to update this declaration as required by the Policy. I confirm that the information given above is true and complete to the best of my knowledge and belief.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"24","cflou":false,"active":true},{"id":"400ec56c-9adf-4fa3-8659-2fcaab075bca","order":109,"text":"Signature: ____________________ Date: ____________________","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"0","cflou":false,"active":true}]