[{"id":"3816305f-80df-4373-b540-edf4f43f675d","order":1,"text":"NOTICE OF ANNUAL GENERAL MEETING","fontSize":"20","textAlign":"center","bold":true,"underline":false,"marginBottom":"6","cflou":false,"active":true,"marginTop":"0"},{"id":"83bf62eb-30f4-41ba-83a6-91964a1f81bd","order":2,"text":"OF","fontSize":"14","textAlign":"center","bold":false,"underline":false,"marginBottom":"6","cflou":false,"active":true},{"id":"f3a132e1-7c4e-4251-9851-5bbac481badc","order":3,"text":"[Name of the Society / Organisation]","fontSize":"16","textAlign":"center","bold":true,"underline":false,"marginBottom":"6","cflou":false,"active":true},{"id":"b5718a80-b6c1-4042-a9af-9bc41daf6a15","order":4,"text":"(a society registered under the Societies Act 1966)","fontSize":"12","textAlign":"center","bold":false,"underline":false,"marginBottom":"4","cflou":false,"active":true,"displayConditions":[{"field":"7e057455-4c24-458f-8611-2b7517e386fc","value":"CLG","type":"remove","operator":"="}]},{"id":"babb84a0-9fce-437f-a7e5-f9eb9b9de96e","order":5,"text":"(a company limited by guarantee incorporated under the Companies Act 1967)","fontSize":"12","textAlign":"center","bold":false,"underline":false,"marginBottom":"4","cflou":false,"active":true,"displayConditions":[{"field":"7e057455-4c24-458f-8611-2b7517e386fc","value":"CLG","type":"add","operator":"="}]},{"id":"4c1caebb-afc1-4a07-9bc6-716ec909f2b9","order":6,"text":"(a charity registered under the Charities Act 1994)","fontSize":"12","textAlign":"center","bold":false,"underline":false,"marginBottom":"4","cflou":false,"active":true,"displayConditions":[{"field":"c3d8f25b-a16a-4080-b580-fe60b939d3fe","value":"yes","type":"add","operator":"="}]},{"id":"147e31dd-b486-464a-b592-58b33f0d8af4","order":7,"text":"Registration / UEN No.: [Registration / UEN number]","fontSize":"12","textAlign":"center","bold":false,"underline":false,"marginBottom":"20","cflou":false,"active":true},{"id":"92ecc4c7-a797-4245-9051-4f27cb15d5d7","order":8,"text":"NOTICE IS HEREBY GIVEN that the [Ordinal, e.g. 12th] Annual General Meeting of [Name of the Society / Organisation] will be held on [Date of the meeting] at [Time] at [Venue / online platform] to transact the following business.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"6","cflou":false,"active":true},{"id":"af44cdf5-57cd-4f42-87f9-f15a9b67e9ae","order":9,"text":"The meeting will be conducted as a physical meeting.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"6","cflou":false,"active":true,"displayConditions":[{"field":"5f42f583-83d5-4dfc-adf1-5c1a74fed4c8","value":"physical","type":"add","operator":"="}]},{"id":"ed56398c-410c-4664-9ac5-4619b7e00c42","order":10,"text":"The meeting will be conducted by electronic means; members may participate remotely using the platform and access details set out above.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"6","cflou":false,"active":true,"displayConditions":[{"field":"5f42f583-83d5-4dfc-adf1-5c1a74fed4c8","value":"virtual","type":"add","operator":"="}]},{"id":"53be02ff-55b8-4799-93c9-fa0a81f11ec6","order":11,"text":"The meeting will be conducted as a hybrid meeting; members may attend in person at the venue above or participate remotely using the platform and access details provided.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"6","cflou":false,"active":true,"displayConditions":[{"field":"5f42f583-83d5-4dfc-adf1-5c1a74fed4c8","value":"hybrid","type":"add","operator":"="}]},{"id":"488e13f0-f881-4b97-9354-8c35be24c878","order":12,"text":"AGENDA","fontSize":"14","textAlign":"left","bold":true,"underline":false,"marginBottom":"4","cflou":false,"active":true,"marginTop":"6"},{"id":"815e5a63-69cb-41e8-b923-b02908f32d3d","order":13,"text":"(a) To confirm the minutes of the previous general meeting.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"2","cflou":false,"active":true},{"id":"478896c3-f8ed-4588-96ed-609b2feccf24","order":14,"text":"(b) To receive and consider the reports of the office-bearers.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"2","cflou":false,"active":true},{"id":"025e9969-4444-41a0-9b6d-83796b6a60ed","order":15,"text":"(c) To receive and adopt the statement of accounts for the financial year ended [Financial year end date].","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"2","cflou":false,"active":true},{"id":"1a2c682e-0ef7-42cb-af21-60d1b8433a6c","order":16,"text":"(d) To elect the office-bearers for the ensuing term.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"2","cflou":false,"active":true},{"id":"0b698a17-a1d1-4f3e-8640-dfbe41816a63","order":17,"text":"(e) To appoint or reappoint the auditor, where applicable.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"2","cflou":false,"active":true},{"id":"624f12e4-a736-4bfc-9244-ac41aeac86bf","order":18,"text":"(f) To transact any other business of which due notice has been given.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"c2d89f54-c0b5-402d-80b9-68db3ab24b9e","order":19,"text":"By Order of the Management Committee","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"4","cflou":false,"active":true},{"id":"55853661-e1d8-4ebf-8ed2-207b6e656be8","order":20,"text":"[Name], Honorary Secretary","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"2","cflou":false,"active":true},{"id":"2f887c99-6399-4d44-9787-5f0212e5fedd","order":21,"text":"Date of notice: [Date notice is given]","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"144cec90-3c85-4d50-9e9f-9ebc1bb9379f","order":22,"text":"Notes:","fontSize":"12","textAlign":"left","bold":true,"underline":false,"marginBottom":"3","cflou":false,"active":true},{"id":"890e0686-632b-432a-bd6e-16f2099b551a","order":23,"text":"(a) This notice is given not less than fourteen (14) days before the meeting, in accordance with the Constitution and the applicable law.","fontSize":"12","textAlign":"left","bold":false,"underline":false,"marginBottom":"2","cflou":false,"active":true},{"id":"d3a7af42-13c8-4ed1-84d6-7fe871c2f5b3","order":24,"text":"(b) A member entitled to attend and vote is entitled to appoint a proxy to attend and vote in their stead. The instrument appointing a proxy must be lodged with the Honorary Secretary not less than [Number] hours before the time fixed for the meeting.","fontSize":"12","textAlign":"left","bold":false,"underline":false,"marginBottom":"2","cflou":false,"active":true},{"id":"c5d0f717-8ca7-4fc7-b8cf-01dbe9f8d2cc","order":25,"text":"(c) The statement of accounts and the reports of the office-bearers are available to members on request and will be tabled at the meeting.","fontSize":"12","textAlign":"left","bold":false,"underline":false,"marginBottom":"30","cflou":false,"active":true},{"id":"de17ba3a-169f-41c9-b53f-dd20f565a066","order":26,"text":"— — —","fontSize":"14","textAlign":"center","bold":false,"underline":false,"marginBottom":"20","cflou":false,"active":true},{"id":"da15261d-6505-40ba-a8e2-13ab6a6105cb","order":27,"text":"MINUTES OF THE ANNUAL GENERAL MEETING","fontSize":"20","textAlign":"center","bold":true,"underline":false,"marginBottom":"6","cflou":false,"active":true},{"id":"22c7491f-b227-45e1-825a-f1d2b2aa30f0","order":28,"text":"OF","fontSize":"14","textAlign":"center","bold":false,"underline":false,"marginBottom":"6","cflou":false,"active":true},{"id":"b9db118b-1dd9-4713-a304-1b6e05631f93","order":29,"text":"[Name of the Society / Organisation]","fontSize":"16","textAlign":"center","bold":true,"underline":false,"marginBottom":"6","cflou":false,"active":true},{"id":"58cbadc3-f420-4771-933c-bc54eb7253b5","order":30,"text":"(a society registered under the Societies Act 1966)","fontSize":"12","textAlign":"center","bold":false,"underline":false,"marginBottom":"4","cflou":false,"active":true,"displayConditions":[{"field":"7e057455-4c24-458f-8611-2b7517e386fc","value":"CLG","type":"remove","operator":"="}]},{"id":"e73eef68-844e-43b2-ba1b-8fd3da052e32","order":31,"text":"(a company limited by guarantee incorporated under the Companies Act 1967)","fontSize":"12","textAlign":"center","bold":false,"underline":false,"marginBottom":"4","cflou":false,"active":true,"displayConditions":[{"field":"7e057455-4c24-458f-8611-2b7517e386fc","value":"CLG","type":"add","operator":"="}]},{"id":"272e9073-058a-485f-8cb2-ace9f21f9243","order":32,"text":"(a charity registered under the Charities Act 1994)","fontSize":"12","textAlign":"center","bold":false,"underline":false,"marginBottom":"4","cflou":false,"active":true,"displayConditions":[{"field":"c3d8f25b-a16a-4080-b580-fe60b939d3fe","value":"yes","type":"add","operator":"="}]},{"id":"9d322ad5-f13d-4399-b74d-3bfd3e487246","order":33,"text":"Registration / UEN No.: [Registration / UEN number]","fontSize":"12","textAlign":"center","bold":false,"underline":false,"marginBottom":"4","cflou":false,"active":true},{"id":"0e81b351-1205-4366-98cf-870d386aa768","order":34,"text":"Registered address: [Registered address]","fontSize":"12","textAlign":"center","bold":false,"underline":false,"marginBottom":"6","cflou":false,"active":true},{"id":"c68151c7-9784-4f4e-a6ec-5ddde06b3e73","order":35,"text":"Held on [Date of the meeting] at [Time] at [Venue / online platform].","fontSize":"14","textAlign":"center","bold":false,"underline":false,"marginBottom":"20","cflou":false,"active":true},{"id":"8b656d63-389a-41bd-90ad-8c2a55f029b9","order":36,"text":"1. ATTENDANCE, NOTICE AND QUORUM","fontSize":"16","textAlign":"left","bold":true,"underline":false,"marginBottom":"10","cflou":false,"active":true,"marginTop":"10","sectionNum":"S01"},{"id":"34fc356e-b21d-467d-b631-e5c92d2ed288","order":37,"text":"Present:","fontSize":"14","textAlign":"left","bold":true,"underline":false,"marginBottom":"4","cflou":false,"active":true},{"id":"3feb1cae-1952-420c-af47-9b49d5d3682d","order":38,"text":"[Name of the person presiding], [President / Chairperson], who took the chair.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"4","cflou":false,"active":true},{"id":"321afe6d-c358-4440-b3dc-f80d9add4c49","order":39,"text":"Members and proxies present: [Number of members and proxies present], as recorded in the attendance register kept by the Honorary Secretary, which forms part of these minutes.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"4","cflou":false,"active":true},{"id":"7c45bb2c-06a8-4ee0-a291-5d6fca4cc9c8","order":40,"text":"Also in attendance: [Other persons in attendance, e.g. auditor, invitees].","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"b9fd2b4a-71bd-4a4a-8de9-2a1b59f2f058","order":41,"text":"The Honorary Secretary confirmed that notice of the meeting, together with the agenda and the statement of accounts for the financial year ended [Financial year end date], had been duly given to all members on [Date notice was given], being not less than fourteen days before the meeting, in accordance with the Constitution and the applicable law.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"5755cabb-bbca-4294-800a-b3839ba53efa","order":42,"text":"The Chairperson noted that the quorum prescribed by the Constitution was present and declared the meeting duly constituted and competent to transact business.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"7abea8a4-64c4-4eba-a3f4-65f2632464c7","value":"no","type":"remove","operator":"="}]},{"id":"9d27f45a-ea5a-44e2-b83e-c0536e72c6a5","order":43,"text":"The Chairperson noted that the quorum prescribed by the Constitution was not present at the appointed time. In accordance with the Constitution, the meeting was adjourned and reconvened, whereupon the members then present were declared to constitute a quorum and the meeting proceeded to business.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"7abea8a4-64c4-4eba-a3f4-65f2632464c7","value":"no","type":"add","operator":"="}]},{"id":"b58ff8bd-32a2-4bdb-a547-0886eaa641c2","order":44,"text":"2. PRELIMINARY AND ADOPTION OF THE AGENDA","fontSize":"16","textAlign":"left","bold":true,"underline":false,"marginBottom":"10","cflou":false,"active":true,"marginTop":"10","sectionNum":"S02"},{"id":"f7aef397-0161-4292-9a74-46ecf97b1bcf","order":45,"text":"The Chairperson welcomed the members to the Annual General Meeting and thanked them for their attendance and continued support of [Name of the Society / Organisation].","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"8672feb2-f4a1-4308-8d25-929119ef8430","order":46,"text":"It was resolved that the agenda circulated with the notice of meeting be adopted as the order of business. Proposed by [Proposer] and seconded by [Seconder]. The resolution was carried.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"74783d30-bda9-4fcc-80aa-8ace3571beca","order":47,"text":"3. CONFIRMATION OF MINUTES OF THE PREVIOUS GENERAL MEETING","fontSize":"16","textAlign":"left","bold":true,"underline":false,"marginBottom":"10","cflou":false,"active":true,"marginTop":"10","sectionNum":"S03"},{"id":"6d226d05-f6f7-480b-8f1c-d76f47229b9c","order":48,"text":"The minutes of the previous general meeting held on [Date of the previous meeting], having been circulated to members, were taken as read. It was resolved that the said minutes be confirmed as a true and accurate record of the proceedings of that meeting, and they were duly signed by the Chairperson. Proposed by [Proposer] and seconded by [Seconder]. The resolution was carried.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"0e85e725-ff0b-4ec6-945f-bab2e105f913","value":"no","type":"remove","operator":"="}]},{"id":"a001a631-d0bf-428e-b1e4-f07073d231b8","order":49,"text":"As this was the first Annual General Meeting of [Name of the Society / Organisation], there were no minutes of any previous general meeting to be confirmed.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"0e85e725-ff0b-4ec6-945f-bab2e105f913","value":"no","type":"add","operator":"="}]},{"id":"68585821-7fdc-4040-8c69-4c67e7abf6f9","order":50,"text":"4. MATTERS ARISING FROM THE PREVIOUS MINUTES","fontSize":"16","textAlign":"left","bold":true,"underline":false,"marginBottom":"10","cflou":false,"active":true,"marginTop":"10","sectionNum":"S04"},{"id":"3fc23456-2a30-47b8-8528-627a668feb3d","order":51,"text":"The Chairperson invited members to raise any matters arising from the minutes of the previous general meeting. The following was noted: [Matters arising, or \"There were no matters arising.\"].","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"f2f4bbda-ec89-45ed-9b5b-19c27b793c8f","order":52,"text":"5. PRESIDENT'S REPORT","fontSize":"16","textAlign":"left","bold":true,"underline":false,"marginBottom":"10","cflou":false,"active":true,"marginTop":"10","displayConditions":[{"field":"b51276e0-afd7-4bb2-899c-7e68aaabb684","value":"yes","type":"add","operator":"="}],"sectionNum":"S05"},{"id":"cf99508a-0274-4557-8082-a2f2258fbff0","order":53,"text":"The Chairperson presented a report on the activities, achievements and affairs of the organisation during the financial year under review, the substance of which is summarised as follows:","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"6","cflou":false,"active":true,"displayConditions":[{"field":"b51276e0-afd7-4bb2-899c-7e68aaabb684","value":"yes","type":"add","operator":"="}]},{"id":"405ddb78-a8e1-41ab-b78d-6d9521a82aa6","order":54,"text":"[Summary of the President's / Chairperson's report]","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"6","cflou":false,"active":true,"displayConditions":[{"field":"b51276e0-afd7-4bb2-899c-7e68aaabb684","value":"yes","type":"add","operator":"="}]},{"id":"5fb3dec7-ef00-4cae-8b06-9b23ccac4d3a","order":55,"text":"The members received and noted the report.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"b51276e0-afd7-4bb2-899c-7e68aaabb684","value":"yes","type":"add","operator":"="}]},{"id":"a47d69ae-5dc7-4416-bac3-f3a5eda02138","order":56,"text":"6. HONORARY SECRETARY'S REPORT","fontSize":"16","textAlign":"left","bold":true,"underline":false,"marginBottom":"10","cflou":false,"active":true,"marginTop":"10","sectionNum":"S06"},{"id":"bc3844bc-1164-4e57-b48c-e75d6756d7b1","order":57,"text":"The Honorary Secretary presented a report on the management and administration of the organisation during the financial year, including membership movements and the maintenance of the register of members, the substance of which is summarised as follows:","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"6","cflou":false,"active":true},{"id":"33a9a9d5-3a36-4513-be41-3e786895d340","order":58,"text":"[Summary of the Honorary Secretary's report]","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"6","cflou":false,"active":true},{"id":"5184b9e2-711f-480e-8012-2e3a8ffb28df","order":59,"text":"It was resolved that the Honorary Secretary's report be received and adopted. Proposed by [Proposer] and seconded by [Seconder]. The resolution was carried.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"0c4aaea2-7668-47d1-913b-f113c00dca03","order":60,"text":"7. HONORARY TREASURER'S REPORT AND ADOPTION OF THE STATEMENT OF ACCOUNTS","fontSize":"16","textAlign":"left","bold":true,"underline":false,"marginBottom":"10","cflou":false,"active":true,"marginTop":"10","sectionNum":"S07"},{"id":"ebd762fe-115b-4c9b-991a-ce7874835896","order":61,"text":"The Honorary Treasurer presented the statement of accounts of the organisation, comprising the statement of income and expenditure and the balance sheet for the financial year ended [Financial year end date].","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"6","cflou":false,"active":true},{"id":"fef2e10d-34bd-4581-b786-79ca9f9daa0b","order":62,"text":"The accounts had been audited by [Name of the auditor], who reported thereon, the accounts having been duly certified in accordance with the Constitution and the applicable law.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"6","cflou":false,"active":true,"displayConditions":[{"field":"8107bc86-148d-4789-9124-bc228dbe9309","value":"unaudited","type":"remove","operator":"="}]},{"id":"627ab44a-a517-4f52-a1fc-b7131eb22a30","order":63,"text":"The accounts had been examined and certified by the Honorary Treasurer, the gross income and total expenditure of the organisation for the financial year not having exceeded five hundred thousand Singapore dollars (S$500,000), the threshold above which an audit by a qualified company auditor is required under the applicable law.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"6","cflou":false,"active":true,"displayConditions":[{"field":"8107bc86-148d-4789-9124-bc228dbe9309","value":"unaudited","type":"add","operator":"="}]},{"id":"18867067-39bf-4b81-b474-c5f921605f69","order":64,"text":"After consideration and discussion, and members having had the opportunity to raise questions, it was resolved that the statement of accounts for the financial year ended [Financial year end date] be received and adopted. Proposed by [Proposer] and seconded by [Seconder]. The resolution was carried.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"6ce0a39d-3821-43c2-8df4-b68d2e01df53","order":65,"text":"8. ELECTION OF OFFICE-BEARERS","fontSize":"16","textAlign":"left","bold":true,"underline":false,"marginBottom":"10","cflou":false,"active":true,"marginTop":"10","sectionNum":"S08"},{"id":"e14a10bc-d373-4385-82a1-e6a8e5dccb6f","order":66,"text":"The outgoing Management Committee having retired in accordance with the Constitution, the meeting proceeded to the election of office-bearers for the ensuing term.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"6","cflou":false,"active":true},{"id":"e40a68ae-4a33-4460-90de-1a87f66601b3","order":67,"text":"Voting was conducted by a show of hands of the members present and entitled to vote.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"6","cflou":false,"active":true,"displayConditions":[{"field":"6abd0a5e-0545-4c03-8251-47212a388dca","value":"hands","type":"add","operator":"="}]},{"id":"6f89fb2c-811f-4b1b-aa8f-27ef30696fc8","order":68,"text":"Voting was conducted by a poll of the members present and entitled to vote, the result being determined by a count of the votes cast.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"6","cflou":false,"active":true,"displayConditions":[{"field":"6abd0a5e-0545-4c03-8251-47212a388dca","value":"poll","type":"add","operator":"="}]},{"id":"53519653-d4aa-41b7-9a08-59da42456e11","order":69,"text":"Voting was conducted by secret ballot of the members present and entitled to vote, the ballots having been counted by the scrutineers appointed for that purpose.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"6","cflou":false,"active":true,"displayConditions":[{"field":"6abd0a5e-0545-4c03-8251-47212a388dca","value":"ballot","type":"add","operator":"="}]},{"id":"3547ee72-eb3b-486b-8456-7ee2e7f322fc","order":70,"text":"Upon the nominations being duly proposed and seconded, and the votes having been taken, the following persons were declared duly elected to hold office for the ensuing term:","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"6","cflou":false,"active":true},{"id":"b180e640-4c43-41a6-9c24-93ad0b57ee44","order":71,"text":"President: [Name]","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"3","cflou":false,"active":true},{"id":"ab1a8354-42e5-434d-a05f-76c10e3da815","order":72,"text":"Vice-President: [Name]","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"3","cflou":false,"active":true},{"id":"4cda7663-8380-42ae-a7fc-acfd3765eab8","order":73,"text":"Honorary Secretary: [Name]","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"3","cflou":false,"active":true},{"id":"529660a4-a146-4d69-ad5f-fa74e480f4ed","order":74,"text":"Honorary Treasurer: [Name]","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"3","cflou":false,"active":true},{"id":"a0740777-d3b5-420f-8240-a8c36fbfe369","order":75,"text":"Committee Members: [Names of ordinary committee members]","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"6","cflou":false,"active":true},{"id":"d75bb8e5-2491-4690-a54d-368dd9d02374","order":76,"text":"Each person elected confirmed that he or she is a Singapore citizen or permanent resident, is not subject to any disqualification under the Societies Act 1966 or the Constitution, and is willing to serve.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"6","cflou":false,"active":true,"displayConditions":[{"field":"7e057455-4c24-458f-8611-2b7517e386fc","value":"CLG","type":"remove","operator":"="}]},{"id":"7ff6ce2a-adda-4c80-ad93-96a40b4e15b6","order":77,"text":"Each person elected confirmed that he or she is not subject to any disqualification from acting as a director under the Companies Act 1967 or the Constitution, and is willing to serve.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"6","cflou":false,"active":true,"displayConditions":[{"field":"7e057455-4c24-458f-8611-2b7517e386fc","value":"CLG","type":"add","operator":"="}]},{"id":"6aea0776-b33e-4420-9abf-f151a83f2e1f","order":78,"text":"The newly elected office-bearers will assume office with effect from [Effective date]. The Chairperson extended a vote of thanks to the outgoing committee for their dedicated service during the preceding term and congratulated the incoming committee.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"30a0ea30-9358-4121-ae10-f5170ceac2c6","order":79,"text":"9. DECLARATION OF CONFLICTS OF INTEREST","fontSize":"16","textAlign":"left","bold":true,"underline":false,"marginBottom":"10","cflou":false,"active":true,"marginTop":"10","sectionNum":"S09"},{"id":"39818118-7580-4144-8281-ebf58d5d5673","order":80,"text":"In accordance with good governance practice, the office-bearers were invited to declare any actual, potential or perceived conflict of interest between their personal interests and the interests of the organisation. The following was recorded: [Conflicts declared, or \"No conflicts of interest were declared.\"]. It was noted that any member with an interest in a matter shall not vote on, and shall withdraw from any decision relating to, that matter, and that all such declarations are entered in the register of interests maintained by the organisation.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"4974fd55-c968-4b92-a843-bb6ae6e179ab","order":81,"text":"10. ADOPTION OF THE BUDGET AND MEMBERSHIP SUBSCRIPTIONS","fontSize":"16","textAlign":"left","bold":true,"underline":false,"marginBottom":"10","cflou":false,"active":true,"marginTop":"10","displayConditions":[{"field":"0bea21a2-c684-467e-a253-47fff4340b10","value":"yes","type":"add","operator":"="}],"sectionNum":"S10"},{"id":"aea54948-2b10-4189-a2a4-90bf2979e9c3","order":82,"text":"The Honorary Treasurer presented the proposed budget for the ensuing financial year and the recommended membership subscriptions. It was resolved that the budget be approved and that the membership subscriptions be set at [Subscription rates, e.g. S$50 per annum for ordinary members]. Proposed by [Proposer] and seconded by [Seconder]. The resolution was carried.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"0bea21a2-c684-467e-a253-47fff4340b10","value":"yes","type":"add","operator":"="}]},{"id":"1fb547e9-0f7d-46f1-be34-c956a2d867a0","order":83,"text":"11. APPOINTMENT OF AUDITOR","fontSize":"16","textAlign":"left","bold":true,"underline":false,"marginBottom":"10","cflou":false,"active":true,"marginTop":"10","displayConditions":[{"field":"2143ba14-fef6-4461-830d-dcc47b65cee4","value":"yes","type":"add","operator":"="}],"sectionNum":"S11"},{"id":"8449b95a-bb76-4004-bcf5-6fae3da22591","order":84,"text":"It was resolved that [Name of the auditor] be reappointed as the auditor of the organisation to hold office until the conclusion of the next Annual General Meeting, on such remuneration as may be agreed by the Management Committee.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"6","cflou":false,"active":true,"displayConditions":[{"field":"2143ba14-fef6-4461-830d-dcc47b65cee4","value":"yes","type":"add","operator":"="},{"field":"b06867aa-0998-49a2-9de3-12722816c9cb","value":"appoint","type":"remove","operator":"="}]},{"id":"eb7a3ae4-3fe9-47fb-b0c4-7746e97e8a9c","order":85,"text":"It was resolved that [Name of the auditor] be appointed as the auditor of the organisation to hold office until the conclusion of the next Annual General Meeting, on such remuneration as may be agreed by the Management Committee.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"6","cflou":false,"active":true,"displayConditions":[{"field":"2143ba14-fef6-4461-830d-dcc47b65cee4","value":"yes","type":"add","operator":"="},{"field":"b06867aa-0998-49a2-9de3-12722816c9cb","value":"appoint","type":"add","operator":"="}]},{"id":"c3d9aa59-fcfa-4dea-b1be-5d79e067a25d","order":86,"text":"Proposed by [Proposer] and seconded by [Seconder]. The resolution was carried.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"2143ba14-fef6-4461-830d-dcc47b65cee4","value":"yes","type":"add","operator":"="}]},{"id":"8e119fca-e222-40f9-aab0-31d9ef7ff33a","order":87,"text":"12. SPECIAL BUSINESS","fontSize":"16","textAlign":"left","bold":true,"underline":false,"marginBottom":"10","cflou":false,"active":true,"marginTop":"10","displayConditions":[{"field":"a6488f88-92ef-4ca6-99c5-0b3056a61020","value":"yes","type":"add","operator":"="}],"sectionNum":"S12"},{"id":"e802f497-74c0-49cc-8774-6209f78e9318","order":88,"text":"The following special business, of which notice had been given, was tabled and considered: [Description of the special business / resolution(s)]. It was resolved that the said business be approved as tabled. Proposed by [Proposer] and seconded by [Seconder]. The resolution was carried by the requisite majority.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"a6488f88-92ef-4ca6-99c5-0b3056a61020","value":"yes","type":"add","operator":"="}]},{"id":"cbe422dc-2455-4564-8cc2-f469316f4475","order":89,"text":"13. ADMISSION OF HONORARY MEMBERS","fontSize":"16","textAlign":"left","bold":true,"underline":false,"marginBottom":"10","cflou":false,"active":true,"marginTop":"10","displayConditions":[{"field":"ef3d0d62-e5d0-4899-bbd3-8990494f2fb1","value":"yes","type":"add","operator":"="}],"sectionNum":"S13"},{"id":"6cc12d2c-c5e8-4cb8-bd27-eb1e477ead54","order":90,"text":"It was resolved that the following person(s) be admitted as honorary member(s) of the organisation, in recognition of their contribution and service: [Name(s) of honorary member(s)]. Proposed by [Proposer] and seconded by [Seconder]. The resolution was carried.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"ef3d0d62-e5d0-4899-bbd3-8990494f2fb1","value":"yes","type":"add","operator":"="}]},{"id":"03d08dac-47f1-4aba-a676-8e7c2c93f278","order":91,"text":"14. ANY OTHER BUSINESS","fontSize":"16","textAlign":"left","bold":true,"underline":false,"marginBottom":"10","cflou":false,"active":true,"marginTop":"10","displayConditions":[{"field":"8d63be8a-b4d3-4387-b18a-a9030681387e","value":"yes","type":"add","operator":"="}],"sectionNum":"S14"},{"id":"cf221984-5e0e-4e51-a9bf-a5cc396d533f","order":92,"text":"With the permission of the Chairperson, the following matters were raised and discussed under any other business: [Summary of any other business raised and the decisions taken].","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"8d63be8a-b4d3-4387-b18a-a9030681387e","value":"yes","type":"add","operator":"="}]},{"id":"3361ee07-3d90-46cf-ac7e-3d9fb3aa9ac9","order":93,"text":"15. CHARITY GOVERNANCE AND ANNUAL SUBMISSIONS","fontSize":"16","textAlign":"left","bold":true,"underline":false,"marginBottom":"10","cflou":false,"active":true,"marginTop":"10","displayConditions":[{"field":"c3d8f25b-a16a-4080-b580-fe60b939d3fe","value":"yes","type":"add","operator":"="}],"sectionNum":"S15"},{"id":"a788188d-e957-4100-a006-300c593fd401","order":94,"text":"The meeting noted the organisation's obligations as a registered charity. The Governing Board confirmed its commitment to the Code of Governance for Charities and Institutions of a Public Character on a "comply or explain" basis, and resolved that the Governance Evaluation Checklist be completed and approved for submission accordingly.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"6","cflou":false,"active":true,"displayConditions":[{"field":"c3d8f25b-a16a-4080-b580-fe60b939d3fe","value":"yes","type":"add","operator":"="}]},{"id":"3a25a78b-0786-4b9d-87d1-5e9a5d4487d7","order":95,"text":"It was further resolved that the annual report, the audited or certified financial statements and the Governance Evaluation Checklist be submitted to the Commissioner of Charities through the Charity Portal within six months from the end of the financial year, and the Honorary Secretary was directed to attend to such submission.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"6","cflou":false,"active":true,"displayConditions":[{"field":"c3d8f25b-a16a-4080-b580-fe60b939d3fe","value":"yes","type":"add","operator":"="}]},{"id":"541c458e-d1c4-4d2d-acae-16e23e1d21e9","order":96,"text":"As an Institution of a Public Character, the organisation further confirmed that it will submit the prescribed particulars of tax-deductible donations to the Inland Revenue Authority of Singapore and the Commissioner of Charities within the prescribed time.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"dd6bb8ae-87c6-4adc-9b74-bbbda697ac87","value":"yes","type":"add","operator":"="}]},{"id":"b365d1fc-0104-4565-a695-033dbba271b9","order":97,"text":"16. CLOSE OF MEETING AND NEXT ANNUAL GENERAL MEETING","fontSize":"16","textAlign":"left","bold":true,"underline":false,"marginBottom":"10","cflou":false,"active":true,"marginTop":"10","sectionNum":"S16"},{"id":"3ac86b0e-db77-40d5-829e-96ca5ffc5195","order":98,"text":"It was noted that the next Annual General Meeting is to be held on or about [Date of the next Annual General Meeting], subject to such further notice as may be given in accordance with the Constitution.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"6","cflou":false,"active":true,"displayConditions":[{"field":"3e586ef2-f3cd-4cb7-881c-e40a6c4f34c0","value":"no","type":"remove","operator":"="}]},{"id":"6696623c-94de-489e-9755-8aaddec286bb","order":99,"text":"The date of the next Annual General Meeting was left to be fixed by the Management Committee and notified to members in accordance with the Constitution.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"6","cflou":false,"active":true,"displayConditions":[{"field":"3e586ef2-f3cd-4cb7-881c-e40a6c4f34c0","value":"no","type":"add","operator":"="}]},{"id":"d3c50bc3-598c-4f93-a8f0-9a584a81b045","order":100,"text":"There being no further business, the Chairperson thanked the members for their attendance and declared the meeting closed at [Time the meeting closed].","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"038322d5-7875-4e8e-add9-2636b2d39e8b","order":101,"text":"The Honorary Secretary was directed to file the Annual Return of the organisation, together with the certified statement of accounts and the updated particulars of the office-bearers, with the Registrar of Societies within one month after this meeting, in accordance with the Societies Regulations.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"20","cflou":false,"active":true,"displayConditions":[{"field":"7e057455-4c24-458f-8611-2b7517e386fc","value":"CLG","type":"remove","operator":"="}]},{"id":"b957d8e4-a197-4b3a-b60b-48278968d848","order":102,"text":"The Honorary Secretary was directed to file the annual return of the organisation, together with the financial statements and the updated particulars of the directors, with the Accounting and Corporate Regulatory Authority within the period prescribed by the Companies Act 1967.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"20","cflou":false,"active":true,"displayConditions":[{"field":"7e057455-4c24-458f-8611-2b7517e386fc","value":"CLG","type":"add","operator":"="}]},{"id":"4d35c44e-e2cd-4fde-8c78-e68cde883a52","order":103,"text":"17. CONFIRMATION OF MINUTES","fontSize":"16","textAlign":"left","bold":true,"underline":false,"marginBottom":"10","cflou":false,"active":true,"marginTop":"10","sectionNum":"S17"},{"id":"749d4756-bb8c-4c47-984f-1749d5233b7f","order":104,"text":"These minutes were prepared by the Honorary Secretary and are submitted for confirmation as a true and accurate record of the proceedings of the meeting.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"20","cflou":false,"active":true},{"id":"14bc9715-d232-4b37-94b1-048514519d69","order":105,"text":"Recorded by:","fontSize":"14","textAlign":"left","bold":true,"underline":false,"marginBottom":"6","cflou":false,"active":true},{"id":"7c0a8804-7b0b-43e6-a254-36a67e2dacf1","order":106,"text":"_____________________________________","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"3","cflou":false,"active":true},{"id":"2867013c-0830-4610-8bb0-8b195de38b91","order":107,"text":"[Name], Honorary Secretary","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"3","cflou":false,"active":true},{"id":"d0113723-7393-4038-9c93-c28367a71ebc","order":108,"text":"Date: [Date]","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"20","cflou":false,"active":true},{"id":"d485d7ce-2213-4481-9392-8158124eb4d8","order":109,"text":"Confirmed and signed as a true record:","fontSize":"14","textAlign":"left","bold":true,"underline":false,"marginBottom":"6","cflou":false,"active":true},{"id":"697a835b-3e52-44dd-83ec-d0954d886ef3","order":110,"text":"_____________________________________","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"3","cflou":false,"active":true},{"id":"23e34e14-054a-440e-b724-99be3b5f977a","order":111,"text":"[Name], [President / Chairperson]","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"3","cflou":false,"active":true},{"id":"2b33f3f8-4859-48f8-b9a7-3b016051999b","order":112,"text":"Date: [Date]","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true}]