[{"id":"28afb59a-d3d7-483c-b083-489252033724","order":1,"text":"PUBLIC FUND-RAISING PERMIT PACK","fontSize":"20","textAlign":"center","bold":true,"underline":false,"marginBottom":"6","cflou":false,"active":true},{"id":"2f9f1d38-545f-4d50-b7f8-8d05ba6e7050","order":2,"text":"Charitable Fund-raising in Public Places — Hong Kong Special Administrative Region","fontSize":"15","textAlign":"center","bold":false,"underline":false,"marginBottom":"6","cflou":false,"active":true},{"id":"34e03bc1-5984-4839-9f50-f588464e4aad","order":3,"text":"Adopted in respect of a Public Subscription Permit issued by the Director of Social Welfare under section 4(17)(i) of the Summary Offences Ordinance (Cap. 228)","fontSize":"12","textAlign":"center","bold":false,"underline":false,"marginBottom":"26","cflou":false,"active":true},{"id":"c6535d2a-4d14-4e6e-b77b-52a115462e27","order":4,"text":"THE ORGANISATION","fontSize":"16","textAlign":"left","bold":true,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"8cb3b5a1-2720-4bdd-a143-8433a054ebe1","order":5,"text":"This Public Fund-Raising Permit Pack (this \"Pack\") is adopted by [Registered name of the Organisation in English], a company limited by guarantee incorporated in Hong Kong, whose registration number is [Registration or company number] and whose registered address is [Registered address in Hong Kong] (the \"Organisation\").","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"c8dc5c31-89cc-4082-bb16-3cafdb4857cb","order":6,"text":"The Organisation is a charitable institution or trust of a public character exempt from tax under section 88 of the Inland Revenue Ordinance (Cap. 112) under Inland Revenue Department file reference [IRD file reference]. Its telephone number is [Telephone number] and its electronic mail address is [Electronic mail address].","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"5b44dfc7-594d-435a-8559-3c1d969d6948","order":7,"text":"Website: [Website address, or None]","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"a924cf89-be54-40b2-b5c5-e5b46013dd40","order":8,"text":"The Organisation is represented for the purposes of this Pack by Mr [Full name of the chairperson or head], [Post title], being the chairperson or head of the Organisation (the \"Chairperson\").","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"20","cflou":false,"active":true},{"id":"c33fb55c-62e6-4251-8a6b-4e984a0f8bb8","order":9,"text":"BACKGROUND","fontSize":"16","textAlign":"left","bold":true,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"dfed8352-ff73-4a15-97a4-3d976042319e","order":10,"text":"(A) The Organisation proposes to conduct a charitable fund-raising activity in public places in Hong Kong and has applied for, or has been granted, a Public Subscription Permit issued by the Director of Social Welfare under section 4(17)(i) of the Summary Offences Ordinance (Cap. 228).","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"63af6083-cedd-4979-9397-a8755ce04cb7","order":11,"text":"(B) That provision makes it an offence for any person to organise, to provide equipment for, or to participate in, any collection of money, or any sale or exchange for donations of badges, tokens or similar articles, in a public place for charitable purposes, otherwise than under and in accordance with a permit issued by the Director of Social Welfare.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"30bf72ea-1b5a-48fd-8c01-75b29e3c1c98","order":12,"text":"(C) The Permit is issued subject to conditions with which the Organisation, and every person who organises or participates in the Activity on its behalf, must strictly comply. Breach of those conditions may result in a written warning, in the publication of the name of the Organisation, in disqualification from future applications, in the suspension of the processing of applications, or in the revocation of the Permit.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"df3c7d9d-9733-48d0-8789-ccd044e4317f","order":13,"text":"(D) The governing body of the Organisation wishes to record, in a single instrument, the arrangements by which the Organisation will discharge its obligations under the Permit, together with the standards of internal financial control applicable to the custody, counting, banking, application and reporting of the proceeds of the Activity.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"05c9e330-78c0-4d5a-bba8-661510783c3e","order":14,"text":"(E) This Pack is adopted for that purpose and takes effect on the date of its adoption recorded at the end of it.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"16","cflou":false,"active":true},{"id":"e4bb2d50-5bbc-4a03-b1bc-36397c770e30","order":15,"text":"THE GOVERNING BODY OF THE ORGANISATION HEREBY ADOPTS THE FOLLOWING PROVISIONS.","fontSize":"14","textAlign":"left","bold":true,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"5f84a881-9a28-46fc-b08a-6eb0b68ff9d2","order":16,"text":"1. INTERPRETATION","fontSize":"16","textAlign":"left","bold":true,"underline":false,"marginBottom":"10","cflou":false,"active":true,"marginTop":"20","sectionNum":"S01"},{"id":"c7b97884-d0a3-4610-80d7-2069245da165","order":17,"text":"In this Pack, unless the context otherwise requires, the following expressions have the following meanings.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"d9dd8b37-334b-4f82-add6-7811ba2f45b4","order":18,"text":"\"Activity\" means the charitable fund-raising activity described in the section of this Pack entitled \"Particulars of the Approved Fund-raising Activity\", as approved by, and carried out strictly in accordance with, the Permit.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"7b4de908-0509-4b05-adb7-bcbb56c90b27","order":19,"text":"\"Approved Period\" means the period beginning on the first approved event day and ending on the last approved event day stated in this Pack, as varied by any written approval of the Director.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"1f681857-c96f-4e85-af40-0501e7904ca8","order":20,"text":"\"Beneficiary Organisation\" means an organisation or institution to which the Net Proceeds are to be donated, where the governing body of the Organisation has so resolved.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"60e492bc-8e1e-4b93-8bb3-d624c23ca2c8","order":21,"text":"\"Collection Equipment\" means every donation collection box, donation collection bag, flag bag, sealed receptacle, Octopus card reader or other money collection tool used in the Activity, together with every tag affixed to it.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"89a61458-edc0-4cae-a9e3-d9fe2d31a0b7","order":22,"text":"\"Collector\" means any staff member, volunteer or other person deployed by the Organisation to solicit or to receive donations in the course of the Activity, whether stationed at a counter or moving around within the approved area.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"28250f13-9374-44ab-a77f-eca0b6b0e36d","order":23,"text":"\"Counting Officer\" means a person authorised by the Organisation under the section of this Pack entitled \"Sealed Counting and Reconciliation of Proceeds\" to open Collection Equipment and to count and record its contents.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"1a4918c0-2606-4c83-9a9f-36352c46df64","order":24,"text":"\"event day\" means a day on which the Activity is approved by the Permit to be conducted.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"6d24dda3-ebfb-4923-afbd-a17fb20ef844","order":25,"text":"\"governing body\" means the board of directors, the executive committee, the board of trustees or the other body having the general control and management of the administration of the Organisation.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"fe4e1225-6192-41cb-88c9-f82a6d9e5fbb","order":26,"text":"\"Gross Proceeds\" means the aggregate of all monies and other property received from the public in the course of the Activity, before the deduction of any expense.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"b5476433-8760-4820-9fb4-e8bbc3788a48","order":27,"text":"\"Income and Expenditure Account\" means the account prepared under the section of this Pack entitled \"Independent Assurance and the Income and Expenditure Account\", together with the related notes and the independent practitioner's assurance report on it.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"1e112aeb-8e90-4963-9b57-d4e1c61e199c","order":28,"text":"\"Net Proceeds\" means the Gross Proceeds less the expenses properly incurred in connection with the Activity and recorded in the Income and Expenditure Account.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"90593d54-ff7b-4c95-844f-2eea5c0fc533","order":29,"text":"\"Permit\" means the Public Subscription Permit issued to the Organisation by the Director under section 4(17)(i) of the Summary Offences Ordinance (Cap. 228) in respect of the Activity, bearing the number stated in this Pack, together with every condition to which it is subject.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"b7473219-2bb4-4eef-a15c-c7c6e7c4de3d","order":30,"text":"\"public place\" has the meaning given to that expression by the Summary Offences Ordinance (Cap. 228).","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"f4ccbf22-df6d-4d1e-a5e3-fd2013b4959c","order":31,"text":"\"Responsible Officer\" means the officer appointed under the section of this Pack entitled \"Governance, Responsible Officers and Segregation of Duties\".","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"58e3817a-f748-468e-bbd8-daac27bfa58e","order":32,"text":"\"SWD\" means the Social Welfare Department of the Government of the Hong Kong Special Administrative Region, and \"Director\" means the Director of Social Welfare.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"f763e65f-86ba-4410-8aa3-309601dc4c74","order":33,"text":"The definitions set out in this section apply throughout this Pack, including the background recitals and the schedules.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"1f271030-9cfd-44a7-a9b6-2fcd26867b01","order":34,"text":"Headings are inserted for convenience only and do not affect the construction of this Pack. Words importing the singular include the plural and the converse; words importing one gender include every gender.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"642f0d6a-bfdd-4172-bbab-e16904138730","order":35,"text":"A reference to an Ordinance, or to a provision of an Ordinance, is a reference to that Ordinance or provision as amended, extended, consolidated or re-enacted from time to time, and includes any subsidiary legislation made under it.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"3fb93f30-0426-4dfa-8564-01207aaacbe7","order":36,"text":"A reference in this Pack to a section by its title is a reference to the section bearing that title, however that section may be numbered on the face of this Pack.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"e00172f4-05d5-49d2-b210-cd313ef2af02","order":37,"text":"Nothing in this Pack limits, or excuses compliance with, any condition of the Permit or any requirement of law. In the event of any inconsistency, the Permit and the law prevail and this Pack is to be read as modified accordingly.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"6dee72ca-a66d-4c2b-9c0f-40b2ab984e0f","order":38,"text":"2. SCOPE AND STATUS OF THIS PACK","fontSize":"16","textAlign":"left","bold":true,"underline":false,"marginBottom":"10","cflou":false,"active":true,"marginTop":"20","sectionNum":"S02"},{"id":"cbbcc7f2-3c20-4156-9c07-f71c358ffbf2","order":39,"text":"This Pack applies to the Activity and binds every person who organises the Activity, provides equipment for it, or participates in it on behalf of the Organisation, whether as an officer, employee, agent, volunteer, co-organising unit or contractor.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"1d863315-685f-4ee7-94ee-8c5a4d5832d7","order":40,"text":"The Organisation shall ensure that every Collector and every person organising the Activity is fully aware of, and strictly complies with, the conditions of the Permit and the requirements of this Pack. A copy of this Pack, or of the extracts relevant to their duties, shall be supplied to them and explained to them before they are deployed.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"00ed9f4b-a776-4fb6-b505-80930bf4a7c0","order":41,"text":"The Permit is not transferable and shall not be possessed by any person other than the staff and the Collectors of the Organisation.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"5a3d6c54-e838-4287-9725-4f55fd682f0c","order":42,"text":"This Pack does not release the Organisation from any statutory or other requirement applicable to the Activity, and does not affect or modify any requirement agreed with any other authority, including the management authority of any venue.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"048936d5-710d-4478-8117-1ecb846b010d","order":43,"text":"The Permit covers only the collection of money, and the sale or exchange for donations of badges, tokens or similar articles, in a public place. Donations solicited or received otherwise than in a public place, including donations solicited online, by direct mail or by telephone, fall outside the scope of the Permit; the internal financial controls set out in this Pack nevertheless apply to them.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"f85658bf-71f4-43b3-afff-f933b343f2bb","order":44,"text":"This Pack is an internal instrument of the Organisation. It confers no right on any third party and is not intended to be enforceable by any person other than the Organisation.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"7cac48af-0ab1-489f-812e-e1c2ad69a206","order":45,"text":"3. PARTICULARS OF THE APPROVED FUND-RAISING ACTIVITY","fontSize":"16","textAlign":"left","bold":true,"underline":false,"marginBottom":"10","cflou":false,"active":true,"marginTop":"20","sectionNum":"S03"},{"id":"10d0dd6e-79dd-46a4-975b-f8c62ca3e97b","order":46,"text":"The Activity is entitled [Title or nature of the activity].","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"068b88a4-9e83-42c0-8d6f-ce74eca0a23d","order":47,"text":"The Activity is a general charitable fund-raising activity for which a Public Subscription Permit is required under section 4(17)(i) of the Summary Offences Ordinance (Cap. 228).","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"70a31157-d6ad-40c9-a1f2-65d153d293c8","order":48,"text":"The Permit bears number [Public Subscription Permit number]. Subject to any variation approved in writing by the Director, the Activity is approved for the period beginning on [First approved event day] and ending on [Last approved event day].","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"6412b608-e2cf-4742-bd9e-9a367a948abd","order":49,"text":"The Activity is approved to take place on public streets, at the approved locations set out immediately below and at no other place:","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"d3afe954-70f4-47fc-ae4d-28725139f3ad","order":50,"text":"[List the approved locations exactly as stated in the Permit, one per line]","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"14","cflou":false,"active":true},{"id":"2081666c-10ad-4772-99fc-abadd5cce525","order":51,"text":"Donations are to be collected by means of the setting up of donation collection boxes at stationed counters.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"356d27a5-c854-46c5-aad8-477d0a580ff6","order":52,"text":"The Activity will not include any charity sale of badges, tokens or similar articles.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"e57edfc7-1dbb-46b4-962c-4956da3f7764","order":53,"text":"The Activity will not include any lottery, raffle or prize draw.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"8a64ea2e-30c2-4d2a-ab85-d3472f9e9fd3","order":54,"text":"The charitable purpose for which the funds are raised, as stated in the Permit, is as follows:","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"aef2a689-b62a-4d10-b086-12ce2a0e115c","order":55,"text":"[State the charitable purpose exactly as stated in the Permit]","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"14","cflou":false,"active":true},{"id":"7fc6eec2-a4c1-4d9b-856a-a1a158da71c5","order":56,"text":"The Activity shall be conducted only on the dates, at the times and at the locations, and by the method of donation collection, specified in the Permit. Conducting the Activity otherwise may constitute an offence and may result in the revocation of the Permit.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"d3d4067a-584f-4576-a00a-404979a88f42","order":57,"text":"4. STATUTORY BASIS, PERMIT APPLICATION AND ANCILLARY APPROVALS","fontSize":"16","textAlign":"left","bold":true,"underline":false,"marginBottom":"10","cflou":false,"active":true,"marginTop":"20","sectionNum":"S04"},{"id":"43d5722c-7371-4eba-8505-fb08a72c2b52","order":58,"text":"The Organisation shall at all times continue to satisfy the eligibility criteria on which the Permit was granted, including that it is a bona fide non-profit-making organisation exempt from tax under section 88 of the Inland Revenue Ordinance (Cap. 112) and that it has organised charitable activities in each of the three years preceding its application.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"8fd34b30-0f0a-46e2-be66-80e0f8774de7","order":59,"text":"An application which does not involve fund-raising on government land administered by the Lands Department shall reach SWD at least four weeks, and not more than eight weeks, before the commencement of the proposed activity. An application involving fund-raising conducted wholly or partly on government land administered by the Lands Department shall reach SWD at least ten weeks, and not more than sixteen weeks, before that date.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"17485236-75cc-4f15-a8f8-8a51c7c1fd27","order":60,"text":"The Organisation shall report the details of the proposed activities using the proforma on fund-raising activities published by SWD and shall not create a proforma of its own, so that the approved activities may be uploaded to the GovHK website.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"4d23dcfb-316c-45c2-8506-27cd5ea002f4","order":61,"text":"The Organisation shall notify SWD immediately of any change in its means of contact or in any other information provided in its application, and shall accept on-site inspection by officers of SWD of the Organisation, of its service units and of the Activity.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"497d721b-6610-4835-90a1-b16523a8304e","order":62,"text":"Where the Activity involves a charity sale in a public place, a temporary hawker licence, or a waiver of that licence, may be required from the Food and Environmental Hygiene Department. Where the Activity takes the form of a variety show or other entertainment in a public place, a places of public entertainment licence is required from that Department.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"8bd619e4-6d23-4bda-9a5a-396b964f2fc1","order":63,"text":"Where the Activity is to be conducted in a public place other than a public street, the Organisation shall obtain and retain the written approval of the management authority of the venue, stating the date, the time, the venue and the method of fund-raising, together with a floor plan indicating the exact location of the Activity.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"ba660280-080e-4da1-8cec-499578d997f3","order":64,"text":"The Permit is issued electronically. A printed copy may be requested from the Charitable Fund-raising Control Team of SWD not less than three working days before the first approved event day. A legible copy of the Permit shall be available for inspection at each approved location throughout the Activity.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"c6c9ef73-cd76-430a-b613-5204a08d0c52","order":65,"text":"5. LOTTERY LICENCE UNDER THE GAMBLING ORDINANCE","fontSize":"16","textAlign":"left","bold":true,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"f47af0d1-9c3c-4f01-a168-71469384c519","value":"will include a lottery, raffle or prize draw","type":"add","operator":"="}],"marginTop":"20","sectionNum":"S05"},{"id":"e913e2bd-98a4-4ed4-9b2d-5e5c228e036c","order":66,"text":"A fund-raising lottery, raffle or prize draw is to be organised in conjunction with the Activity. The Permit does not authorise any such lottery. A lottery licence is required from the Office of the Licensing Authority of the Home Affairs Department under the Gambling Ordinance (Cap. 148).","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"f47af0d1-9c3c-4f01-a168-71469384c519","value":"will include a lottery, raffle or prize draw","type":"add","operator":"="}]},{"id":"80fdd6c1-5d53-49ad-917f-2c55c6010b78","order":67,"text":"The lottery licence held by the Organisation bears number [Lottery licence number] and the draw is to be conducted on [Date of the draw].","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"f47af0d1-9c3c-4f01-a168-71469384c519","value":"will include a lottery, raffle or prize draw","type":"add","operator":"="}]},{"id":"08ef372f-54c8-485f-a7e4-fda8dd7c452c","order":68,"text":"No ticket shall be sold, and no entry shall be accepted, otherwise than in accordance with the conditions of that licence. The proceeds of the lottery shall be accounted for separately from the proceeds of the Activity and shall be reported in accordance with the conditions of that licence.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"f47af0d1-9c3c-4f01-a168-71469384c519","value":"will include a lottery, raffle or prize draw","type":"add","operator":"="}]},{"id":"bc819ca8-1e47-496f-8dd8-fa4a32ec76cd","order":69,"text":"The Responsible Officer shall retain the lottery licence, the record of the tickets printed, issued, sold and unsold, the record of the draw and the record of the prizes claimed, for the period specified in the section of this Pack entitled \"Records, Retention and Personal Data\".","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"f47af0d1-9c3c-4f01-a168-71469384c519","value":"will include a lottery, raffle or prize draw","type":"add","operator":"="}]},{"id":"fcf2c034-3756-4fbd-8947-2ce18cac69a2","order":70,"text":"6. GOVERNANCE, RESPONSIBLE OFFICERS AND SEGREGATION OF DUTIES","fontSize":"16","textAlign":"left","bold":true,"underline":false,"marginBottom":"10","cflou":false,"active":true,"marginTop":"20","sectionNum":"S06"},{"id":"8949266a-69f5-4c14-8811-cd227daffd9c","order":71,"text":"The governing body of the Organisation appoints [Full name of the Responsible Officer], [Post title], whose contact telephone number is [Contact telephone number], as the Responsible Officer for the Activity.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"fd889d4a-e802-420b-9889-7fadfd80a61b","order":72,"text":"The Responsible Officer is accountable to the governing body for the planning, supervision and reporting of the Activity, for the accreditation, briefing and deployment of Collectors, for the custody and control of Collection Equipment, and for the safe custody of the proceeds until they are banked.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"b7a5888e-3498-450c-ae0b-df1690d0cc81","order":73,"text":"The Organisation shall maintain a well-defined organisational structure showing the demarcation of responsibility, the lines of authority for approving payments of different financial limits, for issuing cheques of different amounts, for holding the petty cash float and for authorising reimbursements from it, and the lines of reporting.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"2ec5053d-ed28-4037-9694-dcb92b7a2949","order":74,"text":"The duties of collecting donations, of counting and recording the proceeds, of preparing receipt vouchers and official receipts, of maintaining the accounting records and of reconciling the bank account shall be discharged by different persons. No person shall both authorise and effect the same payment.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"aee93e3f-cb3a-4372-9b0e-7614f292a67f","order":75,"text":"No Collector shall count, retain or bank the proceeds of the Collection Equipment issued to that Collector, otherwise than in the presence of and under the supervision of the Counting Officers.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"c2356fba-5c32-497e-af3c-2984c951db94","order":76,"text":"The Organisation shall ensure that the persons entrusted with tasks relating to the Activity are competent, properly trained and, where appropriate, professionally qualified, and shall obtain professional advice from accountants, auditors or other professional bodies where necessary.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"d21cf718-0cdf-4258-a5c5-1952d6803df5","order":77,"text":"7. ACCREDITATION, IDENTIFICATION AND DEPLOYMENT OF COLLECTORS","fontSize":"16","textAlign":"left","bold":true,"underline":false,"marginBottom":"10","cflou":false,"active":true,"marginTop":"20","sectionNum":"S07"},{"id":"0314569c-41e2-4d0a-9bdd-099306276632","order":78,"text":"No person shall act as a Collector unless the Organisation has first issued to that person a letter of accreditation in the form set out in Schedule 1 to this Pack, together with an identification badge complying with this section.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"3168abc2-dc9b-4682-8d76-b91032e11335","order":79,"text":"Every identification badge worn by a Collector, and every tag printed on Collection Equipment, shall be in the format specified by SWD and shall bear the corresponding Permit number, the start date and the end date of the Activity, the common logo together with the English and Chinese wording \"Charitable Fund-raising\" and \"慈善籌款\", the name of the Organisation, its logo where applicable, and the name and telephone number of its contact person. None of that information shall be altered or handwritten.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"0eb3e21e-2527-465b-97d1-34202ce7c50b","order":80,"text":"The two-dimensional code printed on identification badges and on tags shall direct to the page of the GovHK website showing the activity details of approved fund-raising activities, so that any member of the public may verify the Activity.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"8ee33a2f-11ce-4c65-a5f5-b5c0bc8173e5","order":81,"text":"Every Collector shall carry the letter of accreditation and shall wear the identification badge conspicuously at all times while soliciting donations, and shall produce them on demand to any police officer, to any officer of SWD, to the management authority of the venue or to any member of the public.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"614067ad-7fb3-4785-b80f-56afe039faef","order":82,"text":"The Organisation shall devise appropriate plans for the conduct of the Activity and for the deployment of Collectors, having regard to the age, the physical needs and the health of each Collector, including the fact that standing for an extended period may be unsuitable for certain children, elderly persons or persons of impaired mobility, and having regard to the weather conditions on each event day. It shall provide proper and sufficient care, training and coaching accordingly.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"249a1b98-151f-4c09-8119-80e6f8f31621","order":83,"text":"No child under the age of fourteen years shall participate in the Activity unless accompanied by a parent or by a guardian appointed under, or acting by virtue of, the Guardianship of Minors Ordinance (Cap. 13) or any other statutory provision.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"7c34902c-07c5-42b5-b755-0ca0d4719da7","order":84,"text":"The Responsible Officer shall maintain a register of the letters of accreditation issued, recording for each Collector the full name, the date of issue, the serial number of the identification badge issued, and the date on which the letter and the badge are returned or the accreditation is revoked.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"e10d0a87-f077-4f06-ade5-b4908d624c54","order":85,"text":"The Organisation shall maintain public liability insurance covering the Activity, and shall satisfy itself that its Collectors, including volunteers, are covered in respect of personal injury sustained in the course of the Activity, whether under a policy of insurance or under the Employees' Compensation Ordinance (Cap. 282) where that Ordinance applies.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"02654f7d-9789-45dc-bb79-ce3196dcc66d","order":86,"text":"Where animals are used to assist in the Activity, the Organisation shall ensure that they are properly cared for throughout.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"593c7dc9-d989-420a-9622-d7295c17bafc","order":87,"text":"Accreditation is personal to the Collector, is not transferable and may be revoked by the Responsible Officer at any time and with immediate effect. On revocation, and on the expiry of the Approved Period, the Collector shall immediately return the letter of accreditation, the identification badge and all Collection Equipment.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"f33300cb-77fe-4322-9100-90343b0f8a43","order":88,"text":"8. ENGAGEMENT OF THIRD PARTIES, CO-ORGANISERS AND COMMERCIAL FUND-RAISERS","fontSize":"16","textAlign":"left","bold":true,"underline":false,"marginBottom":"10","cflou":false,"active":true,"marginTop":"20","sectionNum":"S08"},{"id":"ce78b5fd-ea63-4938-802c-e1faa1199efa","order":89,"text":"The Organisation remains solely responsible to the Director for compliance with every condition of the Permit, notwithstanding the engagement of any co-organising unit, contractor, agent or commercial fund-raiser. The Permit shall not be assigned, sub-let or made available to any such person otherwise than as a Collector of the Organisation.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"cd67b91a-6849-4801-a4d2-3db4752a6385","order":90,"text":"No co-organising unit, contractor, agent or commercial fund-raiser shall be engaged in connection with the Activity except under a written agreement approved by the governing body or by the Responsible Officer, which shall specify the services to be provided, the basis of remuneration, the standards of conduct required by this Pack, the ownership of the donations received, the obligation to account for and to deliver up in full every sum collected, the obligations of confidentiality and of data protection, and the right of the Organisation to terminate the agreement with immediate effect for breach.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"dd015c90-a24e-437b-bb7b-af8d42615e60","order":91,"text":"No person engaged in soliciting donations in the course of the Activity shall be remunerated by way of commission, bonus or other payment calculated by reference to the amount collected.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"79526354-35ed-4b39-966b-62733f5d9037","order":92,"text":"Where a Collector is remunerated for soliciting donations, that Collector shall disclose that fact to any person who asks whether the Collector is a volunteer.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"cbc64eec-065e-4c2f-a269-58607c4e9c78","order":93,"text":"The Organisation shall satisfy itself, before engaging any contractor, service provider or supplier in connection with the Activity, as to the identity, the standing and the record of that person, and shall keep a written record of the enquiries made.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"62341b81-6d59-4b44-91e0-27250c201ae7","order":94,"text":"Every co-organising unit and every volunteer shall be given clear written guidelines on the conduct of the Activity, on the handling of donations and on the precautions to be taken against fraud, before being deployed.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"a0ff3ca2-3e18-459f-bdd5-fd3db1006156","order":95,"text":"9. CONDUCT OF THE ACTIVITY IN PUBLIC PLACES","fontSize":"16","textAlign":"left","bold":true,"underline":false,"marginBottom":"10","cflou":false,"active":true,"marginTop":"20","sectionNum":"S09"},{"id":"7d5921d9-cd20-4e82-99d2-0b336d42586f","order":96,"text":"All donations shall be purely voluntary. No pressure of any kind shall be brought upon any person to donate, to collect donations or to contribute in any other way. No Collector shall follow, obstruct or repeatedly solicit a person who has declined to donate.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"7c39381a-fdf5-47b2-856c-26154a4e0ef4","order":97,"text":"Collectors shall not cause nuisance or obstruction in any public place, including the areas next to the entrances and exits of public transport facilities such as bus termini and stops, ferry piers, the stations of all railway lines, the Peak Tramways stations and the airport passenger terminal building.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"3d6b380b-ae8b-433d-a7b2-4b982808332f","order":98,"text":"Where a complaint is received from a member of the public concerning nuisance or inconvenience, Collectors shall immediately follow the instructions given at the scene by police officers or by the management authority of the venue.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"ebd63002-3a96-4b76-89b2-82a3f510e1f7","order":99,"text":"The Organisation shall ensure that there is sufficient publicity for the Activity and for the charitable purpose for which it is held. Information on the services of the Organisation and, where applicable, of the Beneficiary Organisation, together with the details of the Activity, shall be displayed prominently at each approved location, and the charitable purpose shall be shown in a readily legible typeface of not less than 36 point.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"87032eba-4ffa-48b2-8935-faf1f9fc2e8c","order":100,"text":"Where the Activity is conducted on public streets, the Organisation shall observe every condition imposed by the Lands Department in respect of the temporary occupation of government land at the designated spots, shall confine the Activity to the area within the purview of that Department, and shall remove all equipment at the end of each approved period of occupation.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"47f3c291-178e-4975-b952-2488c0c874fa","value":"on public streets","type":"add","operator":"="}]},{"id":"d55cda45-1c3f-45bc-b3e8-9002c014788f","order":101,"text":"Where the Activity is conducted in a public place other than a public street, the Organisation shall confine the Activity to the area designated by the management authority of the venue, shall observe every condition imposed by that authority, and shall conduct moving-around solicitation only where specific approval to do so has been granted.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"47f3c291-178e-4975-b952-2488c0c874fa","value":"in public places other than public streets","type":"add","operator":"="}]},{"id":"ab13bf62-6b63-4fc9-ba92-22789683fb80","order":102,"text":"The Responsible Officer shall keep an attendance record for each approved location showing the name of every Collector deployed, the times of arrival and departure, and the serial numbers of the Collection Equipment issued to and returned by that Collector.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"ddd03929-603e-4730-9862-777d636d0a43","order":103,"text":"10. DONORS: INFORMATION, RECEIPTS AND PROTECTION OF VULNERABLE DONORS","fontSize":"16","textAlign":"left","bold":true,"underline":false,"marginBottom":"10","cflou":false,"active":true,"marginTop":"20","sectionNum":"S10"},{"id":"286ef9c5-1716-4f7c-9a59-2f67e8a8999d","order":104,"text":"Every Collector shall, on request, state the full name of the Organisation, the Permit number, the charitable purpose of the Activity and, where applicable, the identity of the Beneficiary Organisation, and shall direct the enquirer to the particulars of the Activity published on the GovHK website.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"6cdf3955-4315-417d-a260-f06ef48a1485","order":105,"text":"No Collector shall solicit a donation from a person who appears to lack the capacity to decide whether to donate, or who appears to be acting under undue distress or influence. A donation offered by such a person shall be politely declined.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"c1bfb6cf-5066-4483-ac34-d49a866f0c44","order":106,"text":"Where a person who appears to be under the age of eighteen years offers a donation, the Collector shall accept no more than a modest amount and shall not press for any further contribution.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"052ddadb-139a-4ace-87bc-79b75db3c157","order":107,"text":"An official receipt shall be issued, in the manner provided by the section of this Pack entitled \"Sealed Counting and Reconciliation of Proceeds\", to every donor who requests one and in respect of every identified donation. The Organisation shall issue on request a receipt in a form suitable to support a claim for the deduction of an approved charitable donation under the Inland Revenue Ordinance (Cap. 112).","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"0dffdefd-bdf6-4462-b8a3-7e303cef2b85","order":108,"text":"Where a donor requests the return of a donation on the ground that it was given by mistake or that it exceeded the amount intended, the Responsible Officer shall consider the request without delay, shall keep a written record of the decision and of the reasons for it, and shall refer the request to the governing body where the amount is significant.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"f3f02b27-8cde-4c61-82b3-43c4be7ea752","order":109,"text":"Anonymous donations shall be recorded as such in the daily collection summary. No donation shall be accepted on terms inconsistent with the charitable purpose specified in the Permit, and any conditional donation which cannot be accepted on those terms shall be returned to the donor.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"1c49e06e-1530-405d-81ec-1a71ef497fc9","order":110,"text":"Personal data shall be collected from donors only to the extent necessary, and no person shall be required to provide personal data as a condition of making a donation.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"b9b23394-41df-47e2-8e59-57b1674fbe96","order":111,"text":"Photographs and recordings of donors, of Collectors and of members of the public shall be taken and used only with consent and in accordance with the Personal Data (Privacy) Ordinance (Cap. 486).","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"623f66b5-8207-4666-bc3b-f2a2443964db","order":112,"text":"11. FLAG DAY — ADDITIONAL REQUIREMENTS","fontSize":"16","textAlign":"left","bold":true,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"17452f8c-15c4-44c4-8b7f-91f5e4e3caf1","value":"a flag day","type":"add","operator":"="}],"marginTop":"20","sectionNum":"S11"},{"id":"a2ab816b-11cd-43be-bf1f-6d8ee52e6a8c","order":113,"text":"The Activity is a territory-wide flag day allocated to the Organisation by the Director following the annual flag day allocation exercise conducted on the advice of the Lotteries Fund Advisory Committee.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"17452f8c-15c4-44c4-8b7f-91f5e4e3caf1","value":"a flag day","type":"add","operator":"="}]},{"id":"b1e7b8e5-2b59-487e-b5a2-db589a3af41e","order":114,"text":"Flag selling is confined to the region of [Region approved for the regional flag day], and no flag shall be sold or offered outside that region.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"96364455-d47f-4c93-992a-1f3e13760216","value":"a regional flag day","type":"add","operator":"="},{"field":"17452f8c-15c4-44c4-8b7f-91f5e4e3caf1","value":"a general charitable fund-raising activity","type":"remove","operator":"="},{"field":"17452f8c-15c4-44c4-8b7f-91f5e4e3caf1","value":"a solicitation of signed authorisation forms","type":"remove","operator":"="}]},{"id":"30dc43ba-3fc9-4f0c-ae56-4ba333876cc0","order":115,"text":"Flag selling shall be conducted only between 7:00 a.m. and 12:30 p.m. on the approved flag day, and shall cease immediately at the end of that period.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"17452f8c-15c4-44c4-8b7f-91f5e4e3caf1","value":"a flag day","type":"add","operator":"="}]},{"id":"8c7d5efd-09fb-44a0-be9a-bded32d937a8","order":116,"text":"Flags, stickers and similar articles shall be exchanged for donations only. No fixed price shall be demanded, and no donor shall be required to donate any minimum amount.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"17452f8c-15c4-44c4-8b7f-91f5e4e3caf1","value":"a flag day","type":"add","operator":"="}]},{"id":"fee63823-80a2-4dee-9022-8726b5f37de2","order":117,"text":"Collections shall be carried out by teams of not fewer than two persons, who shall remain together throughout the period of collection.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"17452f8c-15c4-44c4-8b7f-91f5e4e3caf1","value":"a flag day","type":"add","operator":"="}]},{"id":"316caddf-f676-4e3b-bd3b-131e1d3ea67a","order":118,"text":"Every flag bag shall be individually numbered and sealed before issue. Every Collector shall sign for the flag bag on its receipt and again on its return, and the Responsible Officer shall countersign each entry.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"17452f8c-15c4-44c4-8b7f-91f5e4e3caf1","value":"a flag day","type":"add","operator":"="}]},{"id":"03a8615a-42de-4512-852f-82f4a0e46ede","order":119,"text":"No flag bag shall be opened by a Collector in any circumstances. A flag bag which is full shall be returned intact to the supervising officer, and a fresh sealed bag shall be issued in exchange.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"17452f8c-15c4-44c4-8b7f-91f5e4e3caf1","value":"a flag day","type":"add","operator":"="}]},{"id":"60de5db0-a3c4-4200-9011-fdb7ecbe4ce2","order":120,"text":"Not more than one flag day is allocated to the Organisation in each financial year, and flag selling shall be conducted only on the day so allocated.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"17452f8c-15c4-44c4-8b7f-91f5e4e3caf1","value":"a flag day","type":"add","operator":"="}]},{"id":"3884971e-e439-4b88-919b-ee1db07a5edf","order":121,"text":"Flag bags shall be issued only by the Organisation, and shall not be obtained from, or exchanged with, any other organisation selling flags on the same day.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"17452f8c-15c4-44c4-8b7f-91f5e4e3caf1","value":"a flag day","type":"add","operator":"="}]},{"id":"c5635751-8b95-4fd1-8394-9d24ed61f1c2","order":122,"text":"No person selling flags shall be remunerated by reference to the amount collected.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"17452f8c-15c4-44c4-8b7f-91f5e4e3caf1","value":"a flag day","type":"add","operator":"="}]},{"id":"3d2b1502-1e1a-417a-9348-581da94ed8b2","order":123,"text":"The Organisation shall supervise Collectors properly throughout the flag day, and shall either station a supervising officer at each collection point or ensure that a supervising officer visits each collection point at regular intervals.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"17452f8c-15c4-44c4-8b7f-91f5e4e3caf1","value":"a flag day","type":"add","operator":"="}]},{"id":"6a0ace5d-67ab-464b-a5b3-1d056126b8f7","order":124,"text":"12. GENERAL CHARITABLE FUND-RAISING — ADDITIONAL REQUIREMENTS","fontSize":"16","textAlign":"left","bold":true,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"17452f8c-15c4-44c4-8b7f-91f5e4e3caf1","value":"a general charitable fund-raising activity","type":"add","operator":"="}],"marginTop":"20","sectionNum":"S12"},{"id":"c110a6f4-922c-4842-ab59-7e5a1d0370bb","order":125,"text":"Not more than eight staff members or Collectors, including both those stationed at the counter and those moving around for solicitation, shall be deployed at each approved location on a public street.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"17452f8c-15c4-44c4-8b7f-91f5e4e3caf1","value":"a general charitable fund-raising activity","type":"add","operator":"="}]},{"id":"16f7ce03-7da7-4b61-9e98-72905a351584","order":126,"text":"Where solicitation with donation collection boxes or bags is conducted by moving around on a public street, it shall be conducted only within ten metres of the rim of the stationed counter at which the Collection Equipment is normally placed, as specified in the Permit. Where part of that area falls outside the purview of the Lands Department, solicitation shall be confined to the area within that purview.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"17452f8c-15c4-44c4-8b7f-91f5e4e3caf1","value":"a general charitable fund-raising activity","type":"add","operator":"="}]},{"id":"0b406251-5dbf-4a02-b6cb-7b2a264c290b","order":127,"text":"Where the Activity is conducted on a public street on a day which is also a flag day, it shall not begin before 1:00 p.m. That restriction does not apply where the Activity is conducted, with the approval of the management authority of the venue, in a public place other than a public street.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"17452f8c-15c4-44c4-8b7f-91f5e4e3caf1","value":"a general charitable fund-raising activity","type":"add","operator":"="}]},{"id":"56c8819f-1277-49fd-8d05-50be6c5809be","order":128,"text":"Approval is not normally granted for moving-around solicitation on public streets on New Year's Day, during the Chinese New Year, on the Ching Ming Festival, on the Hong Kong Special Administrative Region Establishment Day, on the Chung Yeung Festival or on National Day.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"17452f8c-15c4-44c4-8b7f-91f5e4e3caf1","value":"a general charitable fund-raising activity","type":"add","operator":"="}]},{"id":"8390228f-fcb0-4d9c-bd6e-5c83f6a61a8d","order":129,"text":"Where donation collection boxes are placed at stationed counters manned by Collectors, the boxes shall be opened at regular intervals and their contents counted and recorded in the presence of not fewer than two Counting Officers.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"17452f8c-15c4-44c4-8b7f-91f5e4e3caf1","value":"a general charitable fund-raising activity","type":"add","operator":"="}]},{"id":"d7c19928-e324-486b-a020-bab9ec47951b","order":130,"text":"The Organisation shall avoid distributing labels, stickers, small flags or similar items to donors, which may cause members of the public to mistake the Activity for a flag selling activity.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"17452f8c-15c4-44c4-8b7f-91f5e4e3caf1","value":"a general charitable fund-raising activity","type":"add","operator":"="}]},{"id":"02480c70-7aa0-4776-a191-9ac0a27bf4a9","order":131,"text":"13. SOLICITATION OF SIGNED AUTHORISATION FORMS — ADDITIONAL REQUIREMENTS","fontSize":"16","textAlign":"left","bold":true,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"17452f8c-15c4-44c4-8b7f-91f5e4e3caf1","value":"a solicitation of signed authorisation forms","type":"add","operator":"="}],"marginTop":"20","sectionNum":"S13"},{"id":"36916dd7-5308-4a78-8bec-a05031d6333b","order":132,"text":"The Activity consists of the solicitation of signed authorisation forms by which donors authorise recurrent donations. No cash or other immediate donation shall be solicited or received in the course of the Activity except as expressly permitted by the Permit.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"17452f8c-15c4-44c4-8b7f-91f5e4e3caf1","value":"a solicitation of signed authorisation forms","type":"add","operator":"="}]},{"id":"191b5fa4-845d-4f34-a3af-3dbaab0e822a","order":133,"text":"Every authorisation form shall be individually numbered and recorded. A register shall be maintained showing the serial number of each form issued to each Collector, the forms returned completed, the forms returned blank and the forms reported lost.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"17452f8c-15c4-44c4-8b7f-91f5e4e3caf1","value":"a solicitation of signed authorisation forms","type":"add","operator":"="}]},{"id":"b0996b0c-668c-4eee-b48a-f69289c96b1c","order":134,"text":"Collectors shall be properly supervised at all times. No Collector shall complete any part of an authorisation form on behalf of a donor otherwise than at the express request of the donor and in the presence of the donor.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"17452f8c-15c4-44c4-8b7f-91f5e4e3caf1","value":"a solicitation of signed authorisation forms","type":"add","operator":"="}]},{"id":"80d2e968-320f-4e44-8c95-c7b9340d5259","order":135,"text":"Before a donor signs an authorisation form, the Collector shall explain the identity of the Organisation, the charitable purpose, the amount and frequency of the authorised donation and the means by which the donor may cancel the authorisation.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"17452f8c-15c4-44c4-8b7f-91f5e4e3caf1","value":"a solicitation of signed authorisation forms","type":"add","operator":"="}]},{"id":"8c1f219c-5b25-4bff-a730-5602760a6a5f","order":136,"text":"The Organisation shall take sufficient measures to ensure the safekeeping of the personal information collected, including the completed authorisation forms, and shall handle that information in accordance with the Personal Data (Privacy) Ordinance (Cap. 486).","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"17452f8c-15c4-44c4-8b7f-91f5e4e3caf1","value":"a solicitation of signed authorisation forms","type":"add","operator":"="}]},{"id":"050d6b46-b7bd-43d1-ad78-43200de08759","order":137,"text":"Completed authorisation forms shall be delivered to the Responsible Officer on the day on which they are obtained and shall be reconciled against the register before they are transmitted to any bank or payment service provider.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"17452f8c-15c4-44c4-8b7f-91f5e4e3caf1","value":"a solicitation of signed authorisation forms","type":"add","operator":"="}]},{"id":"c4fcef2c-3c12-41b5-a6c0-f271222f4dab","order":138,"text":"14. CHARITY SALE","fontSize":"16","textAlign":"left","bold":true,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"8c530c21-cbe0-4fe1-a75e-19e88a111f89","value":"will include a charity sale of badges, tokens or similar articles","type":"add","operator":"="}],"marginTop":"20","sectionNum":"S14"},{"id":"0e07ab0d-eaf1-4751-a288-94655663146f","order":139,"text":"The Activity includes a charity sale of the following badges, tokens or similar articles:","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"8c530c21-cbe0-4fe1-a75e-19e88a111f89","value":"will include a charity sale of badges, tokens or similar articles","type":"add","operator":"="}]},{"id":"2df8c262-7cd6-4d33-b80e-f0b64fd6e21d","order":140,"text":"[Describe each item offered for sale, one per line]","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"14","cflou":false,"active":true,"displayConditions":[{"field":"8c530c21-cbe0-4fe1-a75e-19e88a111f89","value":"will include a charity sale of badges, tokens or similar articles","type":"add","operator":"="}]},{"id":"e38e7169-dbef-473f-b327-c75bcf468caf","order":141,"text":"The price of the items offered for sale is [Unit price, stating whether fixed or minimum], and no article shall be offered at any other price without the prior written approval of the Director.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"8c530c21-cbe0-4fe1-a75e-19e88a111f89","value":"will include a charity sale of badges, tokens or similar articles","type":"add","operator":"="}]},{"id":"bf7143c9-ed3f-45b2-843e-c1ac14e85855","order":142,"text":"Photographs of every item offered for sale, labelled by reference to the corresponding serial number stated in the application, shall have been submitted to SWD, and the items offered shall correspond exactly to those approved.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"8c530c21-cbe0-4fe1-a75e-19e88a111f89","value":"will include a charity sale of badges, tokens or similar articles","type":"add","operator":"="}]},{"id":"ec930e0c-78c7-4d33-8e30-d4a4298344fd","order":143,"text":"Where a premium or extra donation is accepted in addition to the unit price, the Collector shall make clear to the donor that the additional amount is a voluntary donation.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"8c530c21-cbe0-4fe1-a75e-19e88a111f89","value":"will include a charity sale of badges, tokens or similar articles","type":"add","operator":"="}]},{"id":"3584b3cc-e45e-4378-92d5-271f7bb2eb74","order":144,"text":"The sale proceeds shall be counted and recorded at regular intervals in the presence of not fewer than two Counting Officers, and a reconciliation shall be made between the opening stock, the closing stock and the number of units sold.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"8c530c21-cbe0-4fe1-a75e-19e88a111f89","value":"will include a charity sale of badges, tokens or similar articles","type":"add","operator":"="}]},{"id":"15f71c2e-1a49-41ad-b1aa-ce4b84101bb9","order":145,"text":"The net donation income of the charity sale shall be derived by deducting the cost of the charity sale items from the sale proceeds, and shall be reported on that basis in the Income and Expenditure Account.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"8c530c21-cbe0-4fe1-a75e-19e88a111f89","value":"will include a charity sale of badges, tokens or similar articles","type":"add","operator":"="}]},{"id":"c12042d0-3201-4849-a3ef-c37dbae5d3cb","order":146,"text":"Where the charity sale involves on-street hawking in a public place, the Organisation shall hold a temporary hawker licence, or a waiver of that licence, issued by the Food and Environmental Hygiene Department.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"8c530c21-cbe0-4fe1-a75e-19e88a111f89","value":"will include a charity sale of badges, tokens or similar articles","type":"add","operator":"="}]},{"id":"357c32ff-126e-4cae-990f-aa125c8f79bf","order":147,"text":"15. COLLECTION EQUIPMENT: NUMBERING, SEALING, ISSUE AND RETURN","fontSize":"16","textAlign":"left","bold":true,"underline":false,"marginBottom":"10","cflou":false,"active":true,"marginTop":"20","sectionNum":"S15"},{"id":"b966b978-0d97-4397-b12c-c25241b9bd7c","order":148,"text":"All Collection Equipment shall be robust, secure and properly sealed so as to prevent pilfering, and shall be so constructed that its contents cannot be removed without breaking the seal.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"13c96395-189a-4b68-97a4-bc3ef566db8f","order":149,"text":"Every item of Collection Equipment shall bear a unique serial number and a tamper-evident seal bearing a unique seal number. A register of Collection Equipment shall be maintained recording, for each item, its serial number, the number of the seal applied, the date and time of issue, the name and signature of the Collector to whom it is issued, and the date, time and signature on its return.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"c0a3932f-0db2-4282-a79e-7a4498556185","order":150,"text":"The register of Collection Equipment shall be kept in the form set out in Schedule 4 to this Pack, and shall be reconciled at the end of each event day before the Collectors are released.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"66868cb8-c319-4464-b73c-e52ba4d883a1","order":151,"text":"Collection Equipment shall be issued to Collectors only by the Responsible Officer, or by an officer designated in writing by the Responsible Officer, and only against the signature of the Collector.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"ae023919-d704-443e-b5ec-199d5f3c4fcb","order":152,"text":"No Collector shall open, unseal, tamper with or exchange any item of Collection Equipment, or transfer it to another person, and no donation shall be received otherwise than into the Collection Equipment issued to that Collector.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"09f10e98-6d3e-4d97-a8ed-d741c973c9fa","order":153,"text":"Where an item of Collection Equipment is full, damaged or lost, or is found to bear a broken seal, the Collector shall report the fact immediately to the Responsible Officer, who shall record the report in the register and, where a loss or a broken seal is involved, shall act in accordance with the section of this Pack entitled \"Complaints, Incidents, Loss and Suspected Fraud\".","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"6587688d-2ee5-4370-aee2-5c481a93ca7b","order":154,"text":"At the end of each event day, all Collection Equipment shall be returned intact and still sealed to the Responsible Officer, who shall verify against the register that every item issued has been returned, and shall place all returned items in secure custody under lock and key until the count.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"5e5eb4e4-ce4d-4bb0-a7ff-a298b144d616","order":155,"text":"Donations found in Collection Equipment returned after the end of the Approved Period shall be recorded, counted and banked in the same manner as donations received during the Approved Period, and shall be included in the Income and Expenditure Account with an explanatory note.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"915e71bb-0373-46c5-a05d-8ee070a497bc","order":156,"text":"Where electronic donation collection tools such as Octopus card readers are used, the Organisation shall retain the transaction records produced by each device, shall reconcile them against the settlement reports of the service provider, and shall treat those records as part of the records of the Activity.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"016983b4-7b07-4121-84b1-37c24e6ba797","order":157,"text":"16. SEALED COUNTING AND RECONCILIATION OF PROCEEDS","fontSize":"16","textAlign":"left","bold":true,"underline":false,"marginBottom":"10","cflou":false,"active":true,"marginTop":"20","sectionNum":"S16"},{"id":"da6d161e-be13-43d0-8bf3-0d1f2cb5b60e","order":158,"text":"The counting of the proceeds shall take place at [Address of the place where the counting takes place], in a secure room to which access is restricted to the persons authorised to be present.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"2b1495bc-cc07-4568-b84c-dc32f2c676d3","order":159,"text":"The count shall be supervised by [Name and post of the officer supervising the count] or, in that person's absence, by another officer designated in writing by the Responsible Officer.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"390054d1-478c-4e14-bca9-28b0a9e7d484","order":160,"text":"No item of Collection Equipment shall be opened except at the count and in the continuous presence of not fewer than two Counting Officers, neither of whom shall be the Collector to whom that item was issued.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"e328c682-f381-4a50-9201-ddacf93c8f3d","order":161,"text":"Before any item is opened, the Counting Officers shall verify that its serial number corresponds to the register, that the seal is intact, and that the seal number corresponds to the number recorded on issue. Any discrepancy shall be recorded in writing before the item is opened and reported immediately to the Responsible Officer.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"36041046-4551-4968-b22e-a54969dc8fc1","order":162,"text":"The contents of each item shall be counted separately and recorded against the serial number of that item, distinguishing coins, notes, cheques and electronic receipts. The Counting Officers shall then agree the total, and no part of the proceeds shall be removed from the counting room until the count has been completed and recorded.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"5d835fd3-8930-42d3-8421-bf1530ce6944","order":163,"text":"The Counting Officers shall complete and sign a certificate of sealed counting in the form set out in Schedule 2 to this Pack for each counting session, and the certificate shall be countersigned by the officer supervising the count.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"60c40333-f6ba-43b7-935f-97deda83d2d8","order":164,"text":"Access to the counting room shall be restricted to the Counting Officers, to the officer supervising the count and to any person authorised in writing by the Responsible Officer. Personal bags and outer garments shall be left outside the counting area and, where the premises are equipped with closed-circuit television, the counting area shall be within its field of view.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"222670ba-d55b-4333-98b9-5223c973ff45","order":165,"text":"Foreign currency, tokens, jewellery and other articles of value found in Collection Equipment shall be recorded separately against the serial number of the item in which they were found, shall be kept in safe custody and shall be dealt with as the governing body directs.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"aa892d89-4d11-4785-99c2-0b067b00f326","order":166,"text":"Any note or coin suspected to be counterfeit shall be retained, recorded against the serial number of the item in which it was found, excluded from the amount banked and reported to the Police.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"9243de12-2a14-49bc-a6bb-5dc659468aed","order":167,"text":"A daily collection summary shall be prepared recording the date of receipt, the serial numbers of the official receipts issued, the nature of the donations, the name of the donor where applicable, the amount collected and the date of banking.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"0dd55ee7-5855-4878-8d1e-88b27fc63278","order":168,"text":"Official receipts shall be issued for all donations received, where applicable. They shall be dated, serially numbered, issued in sequence and issued as soon as possible after the donation is received. Spoiled or obsolete receipts shall be immediately cancelled and retained in the receipt book, and a register shall be maintained to control the stock and the issue of receipt books, which shall be kept under lock.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"530d76e4-b659-4229-9aa4-ac20dd900253","order":169,"text":"Donors shall be advised to make cheques payable to the Organisation and not to any individual. Uncrossed cheques shall be crossed in favour of the Organisation immediately on receipt.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"1d41834e-08ff-4f2a-87f0-a59f62b42611","order":170,"text":"The Organisation shall carry out regular checks and surprise inspections, by a person other than the person who made the original record, to verify that the records of cash and cheques received agree with the bank paying-in slips, that the paying-in slips agree with the bank statements both as to the amount banked and as to the date of credit, and that all transfers and other direct payments into the bank account can be identified and verified. Every check and inspection shall be documented.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"d36ab41c-a19b-49e3-9411-03b22b43abe9","order":171,"text":"17. CUSTODY AND BANKING OF PROCEEDS","fontSize":"16","textAlign":"left","bold":true,"underline":false,"marginBottom":"10","cflou":false,"active":true,"marginTop":"20","sectionNum":"S17"},{"id":"471ba7bf-7b60-41b1-9fb6-b1b7d17ba328","order":172,"text":"The Organisation shall take sufficient security measures for the safekeeping of the funds raised. Any money received and not yet banked shall be kept under lock by designated staff members of an appropriate rank.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"cae119d1-000a-4852-b83f-a503a41e3ea5","order":173,"text":"All proceeds shall be banked into the account maintained by the Organisation with [Name of the bank] in the name of [Name in which the bank account is held], and into no other account. No proceeds shall be paid into the account of any individual.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"7cda5419-abc0-4b04-ac21-4f73a849c038","order":174,"text":"Proceeds shall be banked at least once a week, or whenever a limit prescribed by the governing body has been reached, and in any event as soon as reasonably practicable after each counting session.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"16837b82-a07c-4050-a797-742bdb0234dd","order":175,"text":"The balance of the donations, after deducting the expenses relating to the Activity where applicable, shall be credited to that bank account before any part of it is spent on the purpose specified in the Permit, and in any event within sixty days after the last approved event day or before the commencement of the work of the accountant, accounting firm or corporate practice engaged under this Pack, whichever is the earlier. The balance so credited and the date of banking shall be stated in the notes to the Income and Expenditure Account.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"584bcd01-f63f-478c-93ff-1c225222fb93","order":176,"text":"The bank account shall be operated by not fewer than two authorised signatories, one of whom shall be a member of the governing body and the other of whom shall be either a member of the governing body or a designated senior staff member. A greater number of signatories shall be required for payments exceeding the limits fixed by the governing body.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"c74bf4bb-b2ac-4a6f-8892-3a7df0415806","order":177,"text":"Cheques shall not be pre-signed and shall be signed only on presentation of properly authorised documents. Unused cheque books shall be kept under lock; obsolete or spoiled cheques shall be effectively cancelled and retained with the stubs; and a bank reconciliation statement shall be prepared monthly for each bank account and verified against the paying-in slips, the cheque stubs, the official receipts register and the daily collection summary.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"405f383e-c380-47d9-b75b-a6f416b909ba","order":178,"text":"Where funds have been received subject to a restriction imposed by the donor, they shall be identified and administered separately and shall be applied only in accordance with that restriction.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"90993364-b356-45b8-9acb-9732f57ff6a0","order":179,"text":"18. APPLICATION OF THE NET PROCEEDS AND EXPENSE RATIOS","fontSize":"16","textAlign":"left","bold":true,"underline":false,"marginBottom":"10","cflou":false,"active":true,"marginTop":"20","sectionNum":"S18"},{"id":"21eb1051-3699-4ec6-b5d3-29212b9519e7","order":180,"text":"The Net Proceeds shall be applied only for the charitable purpose specified in the Permit and for no other purpose.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"9ced251d-f53b-4a2a-a4b0-30948a08ab46","order":181,"text":"The Net Proceeds shall be applied by the Organisation towards its own charitable purposes, and shall be applied in Hong Kong.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"827f4ce0-4aad-48cc-aaf1-6b7ff6d07cd9","order":182,"text":"No person shall benefit from the proceeds of the Activity except the designated beneficiaries. No officer, employee, Collector, contractor or member of the Organisation shall receive any commission, bonus or other remuneration calculated by reference to the amount collected.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"cdfa0907-7dc1-4e19-a362-d577c77ce179","order":183,"text":"Every expense charged against the Gross Proceeds shall be supported by an original invoice or debit note attached to a payment voucher bearing a serial number, the date, the ledger account to be entered, a description of the payment, the amount and the signatures of the preparing, checking and approving officers. Invoices and vouchers shall be cancelled with a paid stamp on settlement so as to prevent duplicate payment.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"ac0011f3-0aff-4be4-a3d0-8108e50c2641","order":184,"text":"The Organisation shall have regard to the expenses-to-gross-proceeds ratio ceilings recommended by SWD, namely ten per cent where money collection tools are set up at the approved locations without the deployment of any Collector for solicitation, and fifteen per cent where a charity sale is conducted at the approved locations.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"6a51274e-68a6-42a7-b58d-b598d44457b9","order":185,"text":"Where petty cash is used in connection with the Activity, the imprest system shall be operated, the officer authorising petty cash payments shall not be the holder of the petty cash float, a petty cash book analysing the different types of expenditure shall be maintained, and surprise checks shall be carried out, signed, dated and recorded.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"e75145af-1420-48a5-b673-204acf28e44a","order":186,"text":"19. DONATION OF THE NET PROCEEDS TO THE BENEFICIARY ORGANISATION","fontSize":"16","textAlign":"left","bold":true,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"a992719d-98ee-4015-8875-a63bc660b341","value":"donated to the Beneficiary Organisation identified in this Pack","type":"add","operator":"="}],"marginTop":"20","sectionNum":"S19"},{"id":"87a2fcb3-b201-4b9a-a644-b6fc66e42805","order":187,"text":"The Net Proceeds shall be donated to [Registered name of the Beneficiary Organisation] (the \"Beneficiary Organisation\"), which is a charitable institution or trust of a public character exempt from tax under section 88 of the Inland Revenue Ordinance (Cap. 112) under Inland Revenue Department file reference [IRD file reference of the Beneficiary Organisation].","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"a992719d-98ee-4015-8875-a63bc660b341","value":"donated to the Beneficiary Organisation identified in this Pack","type":"add","operator":"="}]},{"id":"11ce9f84-7673-4952-b4ea-e6d330cf2d14","order":188,"text":"The Organisation holds the written confirmation of the Beneficiary Organisation consenting to receive the donations collected in the course of the Activity, and shall retain that confirmation with the records of the Activity.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"a992719d-98ee-4015-8875-a63bc660b341","value":"donated to the Beneficiary Organisation identified in this Pack","type":"add","operator":"="}]},{"id":"40025320-4f05-483c-ad51-56919bad3f4c","order":189,"text":"A copy of the receipt issued by the Beneficiary Organisation in respect of the Net Proceeds shall be submitted to the Director within ninety days after the last approved event day.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"a992719d-98ee-4015-8875-a63bc660b341","value":"donated to the Beneficiary Organisation identified in this Pack","type":"add","operator":"="}]},{"id":"4ce56803-7dd6-4216-bda9-d96800ad0164","order":190,"text":"The Organisation shall satisfy itself, before the Net Proceeds are transmitted, that the Beneficiary Organisation continues to be exempt from tax under section 88 of the Inland Revenue Ordinance (Cap. 112) and that the donation will be applied for the charitable purpose specified in the Permit.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"a992719d-98ee-4015-8875-a63bc660b341","value":"donated to the Beneficiary Organisation identified in this Pack","type":"add","operator":"="}]},{"id":"6e17e46c-6265-46e8-a6d2-ae10c78227cc","order":191,"text":"20. APPLICATION OF FUNDS OUTSIDE HONG KONG","fontSize":"16","textAlign":"left","bold":true,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"addb0de1-d919-4e41-9250-5b5ef065e29e","value":"outside Hong Kong","type":"add","operator":"="}],"marginTop":"20","sectionNum":"S20"},{"id":"968fe051-ae56-4566-9ddd-7abdda238156","order":192,"text":"The Net Proceeds are to be applied outside Hong Kong, namely in [Country or place where the funds will be applied].","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"addb0de1-d919-4e41-9250-5b5ef065e29e","value":"outside Hong Kong","type":"add","operator":"="}]},{"id":"4af84869-47bc-40b1-97b9-ac4ab8988af4","order":193,"text":"The funds collected in Hong Kong for onward transmission are received by [Name of the agent organisation in Hong Kong] as agent, which has confirmed in writing its agreement to the Activity and its undertaking to collect the funds for onward transmission to the intended recipient.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"addb0de1-d919-4e41-9250-5b5ef065e29e","value":"outside Hong Kong","type":"add","operator":"="}]},{"id":"d2b40af3-e404-4826-be6f-00e6bbd5a4bd","order":194,"text":"The Income and Expenditure Account, the related notes and the independent practitioner's assurance report shall be prepared in both the Chinese and the English languages.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"addb0de1-d919-4e41-9250-5b5ef065e29e","value":"outside Hong Kong","type":"add","operator":"="}]},{"id":"a267e900-6dfc-4814-9dbb-508dbfdb7f76","order":195,"text":"The Organisation shall retain evidence of the remittance of the funds, of their receipt at the destination and of their application for the charitable purpose specified in the Permit, and shall produce that evidence to the Director on request.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"addb0de1-d919-4e41-9250-5b5ef065e29e","value":"outside Hong Kong","type":"add","operator":"="}]},{"id":"c5976be8-d20e-49e1-8b9c-2ab504cd7a41","order":196,"text":"21. INDEPENDENT ASSURANCE AND THE INCOME AND EXPENDITURE ACCOUNT","fontSize":"16","textAlign":"left","bold":true,"underline":false,"marginBottom":"10","cflou":false,"active":true,"marginTop":"20","sectionNum":"S21"},{"id":"3a580b36-8aa8-4ab5-90ae-cdbfc1a3ddf4","order":197,"text":"The Organisation is accountable for the funds raised and for the disbursements made, and for the proper use of the donations received in the course of the Activity.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"21187faa-02d8-4937-b207-7dd1b4930f5c","order":198,"text":"The Organisation shall engage [Name of the accountant, accounting firm or corporate practice], being a practice unit as defined by section 2(1) of the Accounting and Financial Reporting Council Ordinance (Cap. 588), to review the Income and Expenditure Account and to prepare an independent practitioner's assurance report on it in accordance with the latest Practice Note 850 issued by the Hong Kong Institute of Certified Public Accountants.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"78e68ee6-f6be-4502-a4e5-90f34dfc7c3a","order":199,"text":"The Income and Expenditure Account shall be prepared on an accrual basis and shall state the approved date or period of the Activity, the gross income from the Activity, a detailed breakdown of each item of expenditure such as fund-raiser expenses, auditing, transportation, printing and stationery, the net proceeds and the charitable purpose of the Activity. Where the Activity on the first or on the last approved event day was cancelled, the actual fund-raising period shall be stated.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"d7fba673-66f7-41c0-b7e7-7857778d4b3e","order":200,"text":"The original hard copy of the Income and Expenditure Account, including the related notes and the independent practitioner's assurance report on it, together with a copy in portable document format, shall be submitted to the Director within ninety days after the last approved event day, for checking and for uploading to the GovHK website, where it will be available for public inspection for twelve months.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"b9188a6f-abe5-4cd4-abe7-cffb1b117e8a","order":201,"text":"Where the Organisation has been granted its first Permit, it shall submit that first Income and Expenditure Account in accordance with this section before any subsequent application will be processed by SWD.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"5e8508ba-5d7b-451e-ab2f-f2cdc532c8af","order":202,"text":"The deadlines applicable after the last approved event day, and the persons responsible for meeting them, are summarised in Schedule 3 to this Pack, which the Responsible Officer shall complete and certify.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"2f99157f-cb1e-4590-acc0-8bd10b8ec5dd","order":203,"text":"The Responsible Officer shall report to the governing body on the outcome of the Activity, on the Gross Proceeds, on the expenses incurred and on the Net Proceeds, before the Income and Expenditure Account is submitted to the Director.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"94156856-a141-49ff-8de1-f7fb4569d75e","order":204,"text":"22. PUBLICATION, TRANSPARENCY AND ANNUAL FINANCIAL STATEMENTS","fontSize":"16","textAlign":"left","bold":true,"underline":false,"marginBottom":"10","cflou":false,"active":true,"marginTop":"20","sectionNum":"S22"},{"id":"bdd449c5-c47a-42ac-9d84-2b243a74f624","order":205,"text":"The information relating to the Activity as shown in the Income and Expenditure Account, namely the gross income raised, the gross expenditure incurred, the net proceeds and the charitable purpose, shall be listed separately by reference to the Permit number in the audited annual financial statements of the Organisation for the financial year in which the last approved event day falls, and a copy of those statements shall be lodged with SWD for record.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"696dfb43-8538-404e-972d-032acc56dab1","order":206,"text":"The Organisation shall publish its audited annual financial statements and the Income and Expenditure Account, together with the related notes and the independent practitioner's assurance report, on its website or through another channel accessible to the public.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"396dbf72-4819-4d35-8adc-373edaee541f","order":207,"text":"No representation shall be made to the public as to the application of the proceeds which is inconsistent with the charitable purpose specified in the Permit. All promotional material shall identify the Organisation, the Permit number and the charitable purpose of the Activity.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"aa7eaeec-b773-4599-bb0f-ae64f3c2e9c2","order":208,"text":"23. RECORDS, RETENTION AND PERSONAL DATA","fontSize":"16","textAlign":"left","bold":true,"underline":false,"marginBottom":"10","cflou":false,"active":true,"marginTop":"20","sectionNum":"S23"},{"id":"024db1d4-5628-45a5-80c8-e34f733bf048","order":209,"text":"The Organisation shall retain the records of the Activity, including the register of Collection Equipment, the certificates of sealed counting, the attendance records, the daily collection summaries, the official receipt books and registers, the paying-in slips, the bank statements and reconciliations, the payment vouchers and the Income and Expenditure Account, for not less than [Retention period in years] years from the last approved event day.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"2488ed02-12ef-4588-94e1-4514b760e844","order":210,"text":"The Organisation shall retain with the records of the Activity a copy of the Permit, of every approval given by the management authority of a venue or by the Lands Department, of every licence or waiver obtained in connection with the Activity, of the written agreements referred to in the section of this Pack entitled \"Engagement of Third Parties, Co-organisers and Commercial Fund-raisers\", and of the policy of insurance referred to in the section of this Pack entitled \"Accreditation, Identification and Deployment of Collectors\".","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"d3ea5ac9-6162-45ed-bbb0-a41fcafbcb4a","order":211,"text":"Records relating to a matter which is the subject of a complaint, an investigation or legal proceedings shall be retained until that matter has been finally concluded, notwithstanding the expiry of that period.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"b6a6186a-5241-464b-bb6a-bac18c30ba69","order":212,"text":"Personal data collected in the course of the Activity, whether from donors, from Collectors or from any other person, shall be collected, held, processed and used in accordance with the Personal Data (Privacy) Ordinance (Cap. 486) and the data protection principles set out in it, shall be used only for the purposes for which they were collected, and shall be securely destroyed once those purposes have been fulfilled and the retention period has expired.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"7f74f4a7-2ba7-4d42-94c0-05c1f55540db","order":213,"text":"Access to the records of the Activity shall be restricted to the Responsible Officer, the Counting Officers, the officers responsible for the accounting records, the practice unit engaged under this Pack, and any officer of SWD or of any other authority entitled by law to inspect them.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"f9946c5e-339e-4b16-afa2-3e8fceee5153","order":214,"text":"24. COMPLAINTS, INCIDENTS, LOSS AND SUSPECTED FRAUD","fontSize":"16","textAlign":"left","bold":true,"underline":false,"marginBottom":"10","cflou":false,"active":true,"marginTop":"20","sectionNum":"S24"},{"id":"81353ed5-54c2-4d3b-a85f-0b3edb01a3ec","order":215,"text":"The Organisation shall maintain a register of complaints relating to the Activity, recording the date of the complaint, its substance, the person handling it and the outcome. Members of the public may also address complaints concerning charitable fund-raising activities held in public places to the hotline operated on behalf of SWD.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"cb81a03b-cb2e-44f4-ad6a-65f5349f664b","order":216,"text":"Every incident involving the loss of donations, the loss of or damage to Collection Equipment, a broken or missing seal, or a discrepancy between the register and the amount counted, shall be reported immediately to the Responsible Officer and recorded in writing.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"0978b9f0-a466-4ae6-b5f6-c016c140a73a","order":217,"text":"Where a loss of donations occurs, or where any fraudulent act is suspected, the Organisation shall report the matter to SWD and shall seek the assistance of the Police immediately.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"37382fef-5475-4ad9-b924-199f8d78a47d","order":218,"text":"The Organisation shall prepare clear written guidelines for co-organising units and volunteers and shall take precautions against possible fraud, including the verification of the identity of every person to whom Collection Equipment is issued.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"b3927c34-cfab-4ab0-b809-9205a00d9b7b","order":219,"text":"A complaint shall be acknowledged within seven days after its receipt and answered within thirty days. Where a longer period is required, the complainant shall be informed of the reason and of the date by which a reply may be expected.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"e4f45b1e-a935-4f16-ba28-b0c0a4afb10c","order":220,"text":"Any officer, employee, Collector or volunteer may report a suspected irregularity in confidence to the Chairperson or to the Independent Commission Against Corruption. No person shall be subjected to any detriment for making such a report in good faith.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"e39319d2-541e-4f21-8930-396e86f92bc2","order":221,"text":"No person who is under investigation for an offence involving dishonesty in connection with charitable fund-raising shall be deployed as a Collector or as a Counting Officer.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"718c247d-4f19-4410-988f-6fd74464365a","order":222,"text":"25. LAWFUL USE OF PROCEEDS AND NATIONAL SECURITY","fontSize":"16","textAlign":"left","bold":true,"underline":false,"marginBottom":"10","cflou":false,"active":true,"marginTop":"20","sectionNum":"S25"},{"id":"b018b26b-5dda-4e63-b6ee-86c1adc02a2e","order":223,"text":"No part of the proceeds of the Activity shall be used for engaging in, or in support of, any act or activity which is in violation of the laws of Hong Kong, including any act or activity which is unlawful or contrary to the interests of national security.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"d42e2de3-37d3-495c-958a-93eedd59c2a8","order":224,"text":"The Organisation acknowledges that SWD may immediately revoke the Permit on the occurrence of any of the following events: that the Organisation has engaged or is engaging in acts or activities likely to constitute or to cause the occurrence of offences endangering national security, or which would otherwise be contrary to the interests of national security; that the continued engagement by the Organisation of its contractors, service providers or suppliers is contrary to the interests of national security; or that the Government reasonably believes that any of those events is about to occur.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"cb8aafd7-58be-4682-8fa1-8781a0022267","order":225,"text":"The funds collected shall not be used to finance any profit-making venture or activity.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"f0c54a76-b32a-4858-a385-46f43c5909b3","order":226,"text":"The Organisation shall satisfy itself as to the identity and standing of every contractor, service provider and supplier engaged in connection with the Activity.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"ca526c18-7daf-463c-aa41-7ff24b43624f","order":227,"text":"26. NON-COMPLIANCE, WARNING AND REVOCATION","fontSize":"16","textAlign":"left","bold":true,"underline":false,"marginBottom":"10","cflou":false,"active":true,"marginTop":"20","sectionNum":"S26"},{"id":"2a82ae4c-74ef-461c-9222-efa2965d4be6","order":228,"text":"The Organisation acknowledges that, in the event of non-compliance with any condition of the Permit, SWD may issue a written warning, may refuse to process further applications, may revoke the Permit in whole or in part, and may publicise the name of the Organisation together with the particulars of the non-compliance.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"673d8abd-35d1-4ac6-85a7-d6d5460b0a9a","order":229,"text":"In the event of serious or repeated non-compliance, including delay in the submission of the Income and Expenditure Account, SWD may in addition publish the name of the Organisation and the non-compliance on its website for not less than six months, disqualify the Organisation from applying for a flag day or from organising other charitable fund-raising activities, remove the Organisation from any waiting list for the allocation of flag days, suspend the processing of its applications, and revoke any permit already issued to it.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"b0662f9a-a0f8-44c4-8f60-4c8efbda082e","order":230,"text":"The Director shall take into account any record of previous non-compliance in assessing any subsequent application by the Organisation.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"05ee1ab6-799e-4e9d-baa3-5a6d38b974bd","order":231,"text":"The Responsible Officer shall report any non-compliance, however minor, to the governing body at its next meeting, together with the remedial measures taken.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"b79f4e95-83e0-4c48-903c-09d9490d196d","order":232,"text":"27. VARIATION, CANCELLATION AND ADVERSE WEATHER","fontSize":"16","textAlign":"left","bold":true,"underline":false,"marginBottom":"10","cflou":false,"active":true,"marginTop":"20","sectionNum":"S27"},{"id":"f5ba3ab5-f156-4a8c-8055-80a9a52ec5ad","order":233,"text":"No variation of the date, the time, the location or the method of collection approved by the Permit shall take effect unless it has been approved in writing by the Director in advance.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"dabb2f9c-eb01-4acf-89a2-12441d8b1104","order":234,"text":"Where an approved event day is cancelled, whether by reason of adverse weather, of a direction of a competent authority or otherwise, the Responsible Officer shall record the cancellation, shall notify SWD and, where applicable, the management authority of the venue, and shall ensure that the actual fund-raising period is stated in the Income and Expenditure Account.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"ad069dd2-7fd9-4e79-9e32-51616d1e5ee8","order":235,"text":"Where a tropical cyclone warning signal number 3 or above, a red or black rainstorm warning, or an announcement of extreme conditions is in force, no Collector shall be deployed and the Activity shall be suspended until the warning or announcement has ceased to be in force and it is safe to resume.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"07def411-893c-44bc-8f90-379e34154fc5","order":236,"text":"Collection Equipment already issued shall be returned and secured in accordance with this Pack notwithstanding any cancellation or suspension.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"bdd04908-c82b-4454-95ea-4370e4380986","order":237,"text":"28. GOOD PRACTICE, ANTI-CORRUPTION AND CONFLICTS OF INTEREST","fontSize":"16","textAlign":"left","bold":true,"underline":false,"marginBottom":"10","cflou":false,"active":true,"marginTop":"20","sectionNum":"S28"},{"id":"8be1afb6-731e-4323-ad8b-a82467488c66","order":238,"text":"The Organisation shall have regard to the Good Practice Guide on Charitable Fund-raising, to the Guidance Note on Internal Financial Controls for Charitable Fund-raising Activities issued by SWD, and to the best practice checklist on the management of charities and fund-raising activities issued by the Independent Commission Against Corruption.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"17c4d6dd-7c97-4cbb-bdde-ca78f821c5b9","order":239,"text":"No officer, employee, Collector, agent or contractor of the Organisation shall solicit or accept any advantage, within the meaning of the Prevention of Bribery Ordinance (Cap. 201), in connection with the Activity.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"45cfc15c-c8a4-4a28-be9e-5b1c57fe2519","order":240,"text":"Any conflict of interest affecting a member of the governing body, an officer or a Collector in relation to the Activity, including any interest in a contractor or supplier engaged for the Activity, shall be declared in writing to the governing body and recorded in its minutes, and the person concerned shall take no part in the relevant decision.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"7dbb1cb0-2a68-4952-8083-ecdddefc8f05","order":241,"text":"The Organisation shall, where its resources permit, establish an internal audit system covering its charitable fund-raising activities.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"5628e16d-d803-4988-8244-e9ff5482552f","order":242,"text":"29. DECLARATIONS AND UNDERTAKINGS OF THE ORGANISATION","fontSize":"16","textAlign":"left","bold":true,"underline":false,"marginBottom":"10","cflou":false,"active":true,"marginTop":"20","sectionNum":"S29"},{"id":"99e49fc8-d40c-4899-a84c-fd9db5af2e90","order":243,"text":"The Organisation declares that the information and the documents supplied to SWD in support of the application for the Permit, and every statement and declaration made in relation to that application, are true and correct in every material respect.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"8de30b62-5bcc-46c4-b8b2-1057cb211103","order":244,"text":"The Organisation acknowledges that wilfully giving false information or concealing a material fact in the application, or failing to notify SWD of a subsequent change to the information provided, may result in the refusal of the application, in the revocation of the Permit and in the rejection of future applications by the Organisation.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"f22eb2f1-4ec8-42ef-b290-9dc34af557b8","order":245,"text":"The Organisation undertakes to comply with every condition of the Permit, with the requirements of this Pack, and with every direction given by the Director or by any other competent authority in relation to the Activity.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"c8d65727-f1cd-41c5-baf1-f279a533c0ef","order":246,"text":"The Organisation undertakes that the proceeds of the Activity will be applied only for the charitable purpose specified in the Permit and that no person will benefit improperly from the collection.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"5102b9db-1512-44ac-a29f-07af42f32fe5","order":247,"text":"The Chairperson and the Responsible Officer shall each certify to the governing body, after the last approved event day and before the Income and Expenditure Account is submitted to the Director, that to the best of their knowledge and belief the Activity was conducted in accordance with the Permit and with this Pack, and shall report any departure from either.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"0bc37315-9b0d-4fcf-b29a-1e2316aa54ba","order":248,"text":"30. GENERAL PROVISIONS","fontSize":"16","textAlign":"left","bold":true,"underline":false,"marginBottom":"10","cflou":false,"active":true,"marginTop":"20","sectionNum":"S30"},{"id":"dcc64e4f-bcb6-43bc-b3aa-5424cfdc10b1","order":249,"text":"This Pack is governed by, and shall be construed in accordance with, the laws of the Hong Kong Special Administrative Region.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"5e7fa717-52d0-44c2-b549-3bdaca89b0be","order":250,"text":"This Pack may be amended only by a resolution of the governing body of the Organisation. No amendment shall have the effect of reducing the standards required by the conditions of the Permit or by law.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"9bf5e72c-5d46-48bb-bc68-c6faecba3f0f","order":251,"text":"If any provision of this Pack is or becomes invalid, illegal or unenforceable, that provision shall be severed and the remaining provisions shall continue in full force and effect.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"0e106ecf-9fd0-49c6-b4ee-36d699454803","order":252,"text":"No failure or delay in enforcing any provision of this Pack shall operate as a waiver of that provision or of any other provision.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"1caf6ff3-8feb-4ab6-9115-7f54fc4241a7","order":253,"text":"Any notice to be given under this Pack shall be in writing and shall be delivered by hand, sent by prepaid post or sent by electronic mail to the address or electronic mail address of the recipient last notified in writing.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"8387db94-a062-4a8f-a47b-0f01ca71373c","order":254,"text":"This Pack, together with the Permit and the schedules to this Pack, records the whole of the arrangements adopted by the governing body in respect of the Activity and supersedes any previous arrangement relating to the same subject matter.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"aa2dcdfb-ec99-4a88-9eb0-75f93d134c84","order":255,"text":"The Responsible Officer shall review this Pack after the conclusion of each fund-raising activity conducted under a Public Subscription Permit and shall submit any proposed amendment to the governing body, so that this Pack continues to reflect the conditions of the Permit then in force and any change in the requirements of SWD.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"4316f810-b9f5-4f90-ba8c-1b40b9077049","order":256,"text":"Correspondence with SWD in relation to the Permit shall be addressed to the Lotteries Fund Projects Section, Social Welfare Department, Rooms 3601-02, 36/F, Dah Sing Financial Centre, 248 Queen's Road East, Wan Chai, Hong Kong.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"99f26131-627b-418b-8d56-068272e424bb","order":257,"text":"31. ADOPTION AND EXECUTION","fontSize":"16","textAlign":"left","bold":true,"underline":false,"marginBottom":"10","cflou":false,"active":true,"marginTop":"20","sectionNum":"S31"},{"id":"bdc8edfa-5e26-4f53-a708-5008c184c186","order":258,"text":"This Pack was adopted by the governing body of the Organisation on [Date of adoption] and takes effect on that date.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"09e31446-8b8f-445b-b2b4-6b0c61f95385","order":259,"text":"Executed for and on behalf of the Organisation:","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"24","cflou":false,"active":true},{"id":"fc6bcf37-4605-46c1-bd76-a404d9019766","order":260,"text":"_______________________________________","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"4","cflou":false,"active":true},{"id":"4e67c332-6a1d-4130-afd8-8fbcfcdc3df2","order":261,"text":"Mr [Full name of the chairperson or head]","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"2","cflou":false,"active":true},{"id":"649bdfbf-bcc4-4fc3-8281-95d5678c68a7","order":262,"text":"[Post title]","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"2","cflou":false,"active":true},{"id":"c53f2c1a-e9c8-4e32-85f5-8cb14510b1d7","order":263,"text":"Chairperson or Head of the Organisation","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"24","cflou":false,"active":true},{"id":"ae530aac-f20c-4115-918d-52a449c18b3a","order":264,"text":"_______________________________________","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"4","cflou":false,"active":true},{"id":"ceb1f2ef-b728-46eb-86a9-8f7d3c9d5fdf","order":265,"text":"[Full name of the second signatory]","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"2","cflou":false,"active":true},{"id":"a40455f0-8f7b-4b0c-9842-011defc8fea2","order":266,"text":"[Post title of the second signatory]","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"2","cflou":false,"active":true},{"id":"2780509c-0774-49ab-a00c-c738b64b6bae","order":267,"text":"Member of the governing body of the Organisation","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"20","cflou":false,"active":true},{"id":"8da564db-d92b-4d9e-b391-07081106561b","order":268,"text":"The common seal or chop of the Organisation was affixed to this Pack in the presence of the signatories named above.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"30","cflou":false,"active":true},{"id":"2740169e-f0aa-434f-bf69-52077939b462","order":269,"text":"SCHEDULE 1","fontSize":"16","textAlign":"center","bold":true,"underline":false,"marginBottom":"6","cflou":false,"active":true,"marginTop":"30"},{"id":"d1a264f6-ef26-4c3a-b368-fdaaa5da51fd","order":270,"text":"LETTER OF ACCREDITATION OF COLLECTOR","fontSize":"16","textAlign":"center","bold":true,"underline":false,"marginBottom":"6","cflou":false,"active":true},{"id":"002c41f1-a1bb-4258-a734-4f42e3f0389d","order":271,"text":"This pro forma is to be reproduced and completed for each Collector, on the letterhead of the Organisation, and issued before the Collector is deployed.","fontSize":"12","textAlign":"center","bold":false,"underline":false,"marginBottom":"20","cflou":false,"active":true},{"id":"267a9523-e03d-4366-b9e0-786e1381ea2a","order":272,"text":"[Registered name of the Organisation in English]","fontSize":"14","textAlign":"left","bold":true,"underline":false,"marginBottom":"2","cflou":false,"active":true},{"id":"9bb739f3-8233-4e0e-ad62-ce745fd85b9d","order":273,"text":"[Registered address in Hong Kong]","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"2","cflou":false,"active":true},{"id":"2efcea6d-862e-4532-a04b-91e458c32dbe","order":274,"text":"Telephone: [Telephone number] Electronic mail: [Electronic mail address]","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"20","cflou":false,"active":true},{"id":"8b478070-275f-4153-91f8-7520f35c2bda","order":275,"text":"Public Subscription Permit number: [Public Subscription Permit number]","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"4","cflou":false,"active":true},{"id":"c2055e21-5e2c-4bd4-bf06-7958173b1c3f","order":276,"text":"Approved activity: [Title or nature of the activity]","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"4","cflou":false,"active":true},{"id":"2350f4ef-d830-4883-89b8-ba8d74aaa7ba","order":277,"text":"Approved period: from [First approved event day] to [Last approved event day]","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"4","cflou":false,"active":true},{"id":"f0c32bf6-fa74-4ab9-9c1b-ccad5932755f","order":278,"text":"Approved locations: [List the approved locations exactly as stated in the Permit, one per line]","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"16","cflou":false,"active":true},{"id":"91ac47cb-543b-4d65-96d6-606b67979c22","order":279,"text":"Name of the Collector: ______________________________________________","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"6","cflou":false,"active":true},{"id":"13546bf5-7c89-42f2-8590-42b7222e78c5","order":280,"text":"Hong Kong Identity Card number (English letter and first three digits only): ________________","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"6","cflou":false,"active":true},{"id":"c1cc5a5b-dbc8-414a-ad94-852e6276823c","order":281,"text":"Contact telephone number of the Collector: ____________________________","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"6","cflou":false,"active":true},{"id":"72450231-f7db-420d-8589-669af9a8bc61","order":282,"text":"Serial numbers of the Collection Equipment issued: _____________________","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"16","cflou":false,"active":true},{"id":"39adf11c-1cf9-4049-a81c-823a07435608","order":283,"text":"The Organisation certifies that the person named above is accredited as a Collector for the approved activity described above and is authorised to solicit and receive donations on behalf of the Organisation, but only on the dates, at the times, at the locations and by the method of collection specified in the Public Subscription Permit.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"549757e4-bbac-45ec-b8bf-a7e98b3d0854","order":284,"text":"The Collector shall carry this letter and shall wear the identification badge issued by the Organisation conspicuously at all times while soliciting donations, and shall produce them on demand to any police officer, to any officer of the Social Welfare Department, to the management authority of the venue or to any member of the public.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"518cdcf0-84a2-4ef4-bd0d-d82adc731ee2","order":285,"text":"The Collector shall receive donations only into the sealed Collection Equipment issued to the Collector, shall not open, unseal, tamper with, exchange or transfer that equipment, and shall return it intact and still sealed to the Responsible Officer at the end of each event day or on earlier demand.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"2ec5c39d-1cee-4495-8eb3-2fee9e0783fb","order":286,"text":"The Collector shall not exert pressure on any person to donate, shall not cause nuisance or obstruction in any public place, and shall comply with any instruction given at the scene by a police officer or by the management authority of the venue.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"eb38b856-aba2-4e74-a35c-5c5994a2c4d0","order":287,"text":"This accreditation is personal to the Collector, is not transferable and may be revoked by the Organisation at any time with immediate effect. It ceases to have effect at the end of the approved period stated above.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"da5d0e39-8d76-4fa4-9cca-24949cb01502","order":288,"text":"A Collector under the age of fourteen years may participate only if accompanied throughout by a parent or by a guardian.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"20","cflou":false,"active":true},{"id":"0f206eb3-8612-4c1f-a99f-ced9097554db","order":289,"text":"Signed for and on behalf of the Organisation:","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"20","cflou":false,"active":true},{"id":"0ff351cf-835e-480c-9d52-9ad880a4fe6d","order":290,"text":"_______________________________________","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"4","cflou":false,"active":true},{"id":"5fd4872c-ed15-403e-b999-c2a91a3a6519","order":291,"text":"[Full name of the Responsible Officer]","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"2","cflou":false,"active":true},{"id":"9f64deb3-f869-43e3-927a-a73dd3c7b44d","order":292,"text":"[Post title]","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"2","cflou":false,"active":true},{"id":"200fd9b2-a752-4b0b-abfb-9940d338cdde","order":293,"text":"Responsible Officer Date: __________________","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"20","cflou":false,"active":true},{"id":"360077da-565d-4a9e-a56f-ed105db1a277","order":294,"text":"Acknowledgement by the Collector: I have read and understood this letter and the instructions given to me, and I undertake to comply with them and with the conditions of the Public Subscription Permit.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"20","cflou":false,"active":true},{"id":"49f3e56b-3ace-4605-ae8d-bbbf9f20b4a9","order":295,"text":"_______________________________________","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"4","cflou":false,"active":true},{"id":"2491a5e3-267f-4202-8f4a-892eca1f4431","order":296,"text":"Signature of the Collector Date: __________________","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"30","cflou":false,"active":true},{"id":"16213548-813e-4271-b25c-d357ed0d514f","order":297,"text":"SCHEDULE 2","fontSize":"16","textAlign":"center","bold":true,"underline":false,"marginBottom":"6","cflou":false,"active":true,"marginTop":"30"},{"id":"da268074-637b-4253-b5ab-2c6d5b9e9386","order":298,"text":"CERTIFICATE OF SEALED COUNTING AND RECONCILIATION OF PROCEEDS","fontSize":"16","textAlign":"center","bold":true,"underline":false,"marginBottom":"6","cflou":false,"active":true},{"id":"87cae74a-e6d1-4616-b66f-1f6926ec8dfc","order":299,"text":"To be completed and signed at each counting session by not fewer than two Counting Officers and countersigned by the officer supervising the count.","fontSize":"12","textAlign":"center","bold":false,"underline":false,"marginBottom":"20","cflou":false,"active":true},{"id":"9490d3d2-90ac-4334-ac8c-9d096a6bc11a","order":300,"text":"Public Subscription Permit number: [Public Subscription Permit number]","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"4","cflou":false,"active":true},{"id":"1953a676-16aa-48b9-b8b7-37a004614379","order":301,"text":"Approved activity: [Title or nature of the activity]","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"4","cflou":false,"active":true},{"id":"b3847cc9-45eb-4ae8-b88f-dc7bb6ee62e9","order":302,"text":"Place of the count: [Address of the place where the counting takes place]","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"4","cflou":false,"active":true},{"id":"5ae230c0-c40a-4cfb-8bf4-cef0cd7c3902","order":303,"text":"Date of the count: ______________ Time commenced: __________ Time completed: __________","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"16","cflou":false,"active":true},{"id":"b1a33269-fd32-4460-b841-bbd22e9a6c73","order":304,"text":"Number of items of Collection Equipment received for counting: ______________","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"6","cflou":false,"active":true},{"id":"be3ef62a-7053-4af1-a81d-9008c1b5f42f","order":305,"text":"Serial numbers of the items counted: __________________________________________________","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"6","cflou":false,"active":true},{"id":"1fbf19ff-9271-4be3-b9d3-8b17c48ea8d4","order":306,"text":"Seal numbers verified against the register: ____________________________________________","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"6","cflou":false,"active":true},{"id":"6c68e1bc-08c4-4675-91fe-c5d178ccc780","order":307,"text":"Seals found intact on all items: Yes / No. If no, give particulars: ____________________","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"16","cflou":false,"active":true},{"id":"e6f26595-9c6b-4d07-9bf1-0d5c965c64d6","order":308,"text":"Amount counted in notes (HKD): ______________","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"4","cflou":false,"active":true},{"id":"7ad9300a-c42b-4094-b650-cb42cbf019e5","order":309,"text":"Amount counted in coins (HKD): ______________","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"4","cflou":false,"active":true},{"id":"0f2ae719-deec-4543-b3dc-4892df8ffd90","order":310,"text":"Amount received by cheque (HKD): ______________ Number of cheques: __________","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"4","cflou":false,"active":true},{"id":"54527f17-2115-49f8-8472-32130a68547a","order":311,"text":"Amount received by electronic means (HKD): ______________","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"4","cflou":false,"active":true},{"id":"9894ae7e-798b-4e33-a6d8-1194df3214e1","order":312,"text":"Total gross amount counted (HKD): ______________","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"16","cflou":false,"active":true},{"id":"2063406c-e177-4f20-91c6-bd8866cbad93","order":313,"text":"Discrepancies, damaged or missing seals, foreign currency, or other matters noted: ___________________________________________________________________________________","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"16","cflou":false,"active":true},{"id":"110a1c04-8eb5-4891-bc93-d01d1506eb04","order":314,"text":"Amount banked (HKD): ______________ Date of banking: ______________ Paying-in slip reference: ______________","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"20","cflou":false,"active":true},{"id":"4b491899-4b66-41e2-af7f-b0ec4bdd155f","order":315,"text":"We, the undersigned, being not fewer than two persons authorised by the Organisation, certify that no item of Collection Equipment was opened otherwise than at this counting session; that the serial number and the seal number of each item were verified against the register before it was opened; that the contents of each item were counted separately and recorded against the serial number of that item in the continuous presence of both of us; and that the amounts stated above are a true and complete record of the proceeds counted.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"24","cflou":false,"active":true},{"id":"ad27cc9a-ee6b-42ce-b847-b07e92f4d319","order":316,"text":"_______________________________ _______________________________","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"4","cflou":false,"active":true},{"id":"79aaa46d-edcd-476e-9907-498da9573974","order":317,"text":"Counting Officer (name and signature) Counting Officer (name and signature)","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"20","cflou":false,"active":true},{"id":"c377d0df-6564-49f4-b717-c2e27e898cb2","order":318,"text":"Countersigned:","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"16","cflou":false,"active":true},{"id":"97b85092-027e-40b5-90a5-ea2fae762e54","order":319,"text":"_______________________________________","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"4","cflou":false,"active":true},{"id":"cba49c71-dfb9-464b-8d7c-76cca30cfc3e","order":320,"text":"[Name and post of the officer supervising the count]","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"2","cflou":false,"active":true},{"id":"23148c58-36bf-44e8-bd6f-2c1bb0d9dd13","order":321,"text":"Officer supervising the count Date: __________________","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"30","cflou":false,"active":true},{"id":"620c0577-4f0a-4cd4-8c64-6f6f309b382c","order":322,"text":"SCHEDULE 3","fontSize":"16","textAlign":"center","bold":true,"underline":false,"marginBottom":"6","cflou":false,"active":true,"marginTop":"30"},{"id":"cb703651-8f18-46d5-9e57-fa310d1e54ae","order":323,"text":"POST-ACTIVITY ACCOUNTING AND REPORTING SCHEDULE","fontSize":"16","textAlign":"center","bold":true,"underline":false,"marginBottom":"6","cflou":false,"active":true},{"id":"70912443-8c22-4de3-9df3-61b12e380cc8","order":324,"text":"Deadlines run from the last approved event day stated in the Public Subscription Permit.","fontSize":"12","textAlign":"center","bold":false,"underline":false,"marginBottom":"20","cflou":false,"active":true},{"id":"05e4a515-e5da-41ce-b94f-80d7751ba230","order":325,"text":"Within sixty days after the last approved event day, or before the practice unit begins its work, whichever is the earlier: the balance of the donations, after deducting the expenses relating to the Activity, is to be credited to the bank account of the Organisation with [Name of the bank] held in the name of [Name in which the bank account is held], and the balance and the date of banking are to be stated in the notes to the Income and Expenditure Account.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"17034a1b-317f-4985-bd35-109b3cb4df27","order":326,"text":"Within ninety days after the last approved event day: the original hard copy of the Income and Expenditure Account, including the related notes and the independent practitioner's assurance report of [Name of the accountant, accounting firm or corporate practice] prepared in accordance with Practice Note 850, together with a copy in portable document format, is to be submitted to the Director of Social Welfare.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"82dd036c-32d7-4fa3-810c-d61f2c8ddb0e","order":327,"text":"Within ninety days after the last approved event day: a copy of the receipt issued by the Beneficiary Organisation for the Net Proceeds is to be submitted to the Director of Social Welfare.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"a992719d-98ee-4015-8875-a63bc660b341","value":"donated to the Beneficiary Organisation identified in this Pack","type":"add","operator":"="}]},{"id":"aaf92788-f308-45c0-8503-b17723cd942b","order":328,"text":"The Income and Expenditure Account, the related notes and the independent practitioner's assurance report are to be prepared in both the Chinese and the English languages.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"addb0de1-d919-4e41-9250-5b5ef065e29e","value":"outside Hong Kong","type":"add","operator":"="}]},{"id":"960ac398-7574-4f92-919e-e90c804ffdde","order":329,"text":"In the audited annual financial statements for the financial year in which the last approved event day falls: the gross income raised, the gross expenditure incurred, the net proceeds and the charitable purpose of the Activity are to be listed separately by reference to Permit number [Public Subscription Permit number], and a copy of those statements is to be lodged with the Social Welfare Department for record.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"c43614fb-d895-457a-ae22-7dc64a0aa7ac","order":330,"text":"The Income and Expenditure Account, the related notes and the independent practitioner's assurance report are to be published on the website of the Organisation, or through another channel accessible to the public.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"9e0c5cc0-c960-44c0-aa24-a4217ef8d15a","order":331,"text":"The records of the Activity are to be retained for not less than [Retention period in years] years from the last approved event day, and thereafter securely destroyed unless they relate to a matter which has not been finally concluded.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"c10dc7c4-2b8d-4c45-8be1-a5a970900fb9","order":332,"text":"Correspondence and submissions are to be addressed to the Lotteries Fund Projects Section, Social Welfare Department, Rooms 3601-02, 36/F, Dah Sing Financial Centre, 248 Queen's Road East, Wan Chai, Hong Kong.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"20","cflou":false,"active":true},{"id":"0b5c2d34-c230-4130-bb51-70b17829b8e6","order":333,"text":"Certified by the Responsible Officer:","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"20","cflou":false,"active":true},{"id":"bddaba17-23ce-4748-a243-ee318919021a","order":334,"text":"_______________________________________","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"4","cflou":false,"active":true},{"id":"07872bd8-d90b-4384-9176-a592ac258830","order":335,"text":"[Full name of the Responsible Officer]","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"2","cflou":false,"active":true},{"id":"701cb924-7af7-4aa5-a348-698cd27d6b5c","order":336,"text":"[Post title]","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"2","cflou":false,"active":true},{"id":"d534fddf-3ca0-4bcc-95aa-0418b93aec85","order":337,"text":"Responsible Officer Date: __________________","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"597d4c29-6d8e-4ff3-a1f9-44631fce50f1","order":338,"text":"SCHEDULE 4","fontSize":"16","textAlign":"center","bold":true,"underline":false,"marginBottom":"6","cflou":false,"active":true,"marginTop":"30"},{"id":"579a6945-00fb-4831-812c-2d91109a612a","order":339,"text":"COLLECTION EQUIPMENT ISSUE AND RETURN RECORD","fontSize":"16","textAlign":"center","bold":true,"underline":false,"marginBottom":"6","cflou":false,"active":true},{"id":"4639b3bd-3c88-48fc-9c45-1cb8a4b455a1","order":340,"text":"One entry is to be completed for each item of Collection Equipment issued. The block below is to be reproduced as many times as there are items issued on the event day.","fontSize":"12","textAlign":"center","bold":false,"underline":false,"marginBottom":"20","cflou":false,"active":true},{"id":"7338eb9b-c07e-48a1-a156-f00fdcddddd9","order":341,"text":"Public Subscription Permit number: [Public Subscription Permit number]","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"4","cflou":false,"active":true},{"id":"787c41d7-eebb-4338-bcf8-32fa7ea039ad","order":342,"text":"Approved activity: [Title or nature of the activity]","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"4","cflou":false,"active":true},{"id":"1a4886a0-def0-4595-9d0b-1dc68b6a5c43","order":343,"text":"Event day: ______________ Approved location: ______________________________________","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"16","cflou":false,"active":true},{"id":"e7844302-f912-466e-ba33-fd1009f284a7","order":344,"text":"Item serial number: ______________ Seal number applied on issue: ______________","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"6","cflou":false,"active":true},{"id":"044f11e4-0556-4b6a-9e86-f7d1781ae5dc","order":345,"text":"Issued to (full name of the Collector): ________________________________________","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"6","cflou":false,"active":true},{"id":"80311b15-e95f-4604-bcbc-e238cbb7ca6f","order":346,"text":"Identification badge number: ______________ Time of issue: ______________","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"6","cflou":false,"active":true},{"id":"a4902457-6de7-4736-b029-e56f5cfebc88","order":347,"text":"Signature of the Collector on issue: ____________________________________","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"6","cflou":false,"active":true},{"id":"24ccc231-b669-4c38-8eb2-87d48e6d4e14","order":348,"text":"Issued by (name and signature): _________________________________________","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"12","cflou":false,"active":true},{"id":"9d9baccc-5921-42c9-9958-5ec34967612c","order":349,"text":"Time of return: ______________ Seal intact on return: Yes / No","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"6","cflou":false,"active":true},{"id":"592c8bd5-b561-4fa9-b0c1-a54605578fd4","order":350,"text":"If the seal was not intact, or if the item was damaged, lost or exchanged, give particulars: ___________________________________________________________________________________","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"6","cflou":false,"active":true},{"id":"297a3ee6-4ec3-4d8b-ac60-338e62078ac3","order":351,"text":"Signature of the Collector on return: ____________________________________","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"6","cflou":false,"active":true},{"id":"a539a11d-484d-48bc-8bff-006b91a69fc1","order":352,"text":"Received and verified by (name and signature): ___________________________","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"16","cflou":false,"active":true},{"id":"dfaec5f7-00fc-41e0-8a8b-cb2edecab0f8","order":353,"text":"Reconciliation for the event day: total number of items issued: __________ total number returned: __________ items not returned: __________","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"6","cflou":false,"active":true},{"id":"fc925943-15fc-4d7f-b36a-0644728176c8","order":354,"text":"Particulars of any item not returned, and action taken: ___________________________________","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"20","cflou":false,"active":true},{"id":"3b2380c3-8d09-4a8c-8362-12fbe015f45e","order":355,"text":"Certified by the Responsible Officer:","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"20","cflou":false,"active":true},{"id":"fde18c62-baaa-49eb-a833-5b0602e21fa9","order":356,"text":"_______________________________________","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"4","cflou":false,"active":true},{"id":"b1957e45-22ac-4f04-bf32-09e390a8d159","order":357,"text":"[Full name of the Responsible Officer]","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"2","cflou":false,"active":true},{"id":"f956805d-42a4-453b-9e86-5bf641775efd","order":358,"text":"[Post title]","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"2","cflou":false,"active":true},{"id":"e0d3995b-935b-4b5a-a5dc-7aa643e45fa6","order":359,"text":"Responsible Officer Date: __________________","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true}]