[{"id":"ab2b0a35-3796-4f58-86c6-29c029651d48","order":10,"text":"MINUTES AND RESOLUTIONS OF THE ANNUAL GENERAL MEETING","fontSize":"20","textAlign":"center","bold":true,"underline":false,"marginBottom":"4","cflou":false,"active":true},{"id":"f20a5118-0938-41a7-b55c-f57519c33e75","order":20,"text":"together with the Notice of Meeting, Agenda, Rules of Procedure, Ordinary and Special Resolutions, and Register of Interests","fontSize":"14","textAlign":"center","bold":false,"underline":false,"marginBottom":"20","cflou":false,"active":true},{"id":"e0b7f606-f41f-444a-b598-0106bb8b2107","order":30,"text":"of","fontSize":"14","textAlign":"center","bold":false,"underline":false,"marginBottom":"4","cflou":false,"active":true},{"id":"c5847e1a-ea87-4037-9297-ba05e621072f","order":40,"text":"[Full name of the organisation]","fontSize":"16","textAlign":"center","bold":true,"underline":false,"marginBottom":"4","cflou":false,"active":true},{"id":"e87398c2-24b2-4317-acb7-58d661262c88","order":50,"text":"an incorporated association, of [Registered office address]","fontSize":"14","textAlign":"center","bold":false,"underline":false,"marginBottom":"4","cflou":false,"active":true,"displayConditions":[{"field":"8580be5b-fdc6-468f-ad4b-ce6a246bbc8c","value":"Company","type":"remove","operator":"="}]},{"id":"d4388724-1c12-4d66-8a92-710e27f3bd4c","order":60,"text":"a company limited by guarantee, of [Registered office address]","fontSize":"14","textAlign":"center","bold":false,"underline":false,"marginBottom":"4","cflou":false,"active":true,"displayConditions":[{"field":"8580be5b-fdc6-468f-ad4b-ce6a246bbc8c","value":"Company","type":"add","operator":"="}]},{"id":"0ba54d90-5855-4d75-a184-a2c22cde983d","order":70,"text":"(the Association)","fontSize":"14","textAlign":"center","bold":false,"underline":false,"marginBottom":"4","cflou":false,"active":true},{"id":"4e198d39-a894-42ba-b158-15c00df575e8","order":80,"text":"Registration / incorporation number: [Registration / ABN / ARBN]","fontSize":"14","textAlign":"center","bold":false,"underline":false,"marginBottom":"4","cflou":false,"active":true},{"id":"f3706015-214c-45c7-a5eb-50a699415455","order":90,"text":"A registered charity, ABN [ABN], registered with the Australian Charities and Not-for-profits Commission.","fontSize":"14","textAlign":"center","bold":false,"underline":false,"marginBottom":"4","cflou":false,"active":true,"displayConditions":[{"field":"332dfe36-2b56-4be4-9806-83590ac81edf","value":"charity","type":"add","operator":"="}]},{"id":"55247e47-e3c1-4983-9edc-91784812e22e","order":100,"text":"PARTICULARS OF THE MEETING","fontSize":"16","textAlign":"center","bold":true,"underline":true,"marginBottom":"14","cflou":false,"active":true},{"id":"4be9dfa9-744e-4322-ba3b-1cc5f185061f","order":110,"text":"Financial year to which this meeting relates: year ended [Financial year end date].","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"8","cflou":false,"active":true},{"id":"f11a0045-4f31-49e7-bd4c-570b92261b72","order":120,"text":"Date of meeting: [Date of the AGM].","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"8","cflou":false,"active":true},{"id":"6455b446-4faf-4550-8939-174bb1e82bd4","order":130,"text":"Time of meeting: [Commencement time].","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"8","cflou":false,"active":true},{"id":"a8a99572-7e9e-45e3-bc6e-0b6fde38c148","order":140,"text":"Place of meeting: [Physical place of the meeting].","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"8","cflou":false,"active":true,"displayConditions":[{"field":"ad5dac69-7ad7-4846-aba2-377b985892b7","value":"hybrid","type":"remove","operator":"="}]},{"id":"a058402e-6e9e-4900-8133-aeec919f623f","order":150,"text":"Place of meeting: [Physical place of the meeting], with members also entitled to participate by the electronic means described in the Notice, each participant being given a reasonable opportunity to participate in the business of the meeting and to vote in real time.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"20","cflou":false,"active":true,"displayConditions":[{"field":"ad5dac69-7ad7-4846-aba2-377b985892b7","value":"hybrid","type":"add","operator":"="}]},{"id":"c39e80d0-562c-4350-8fc7-37cf43cd5714","order":160,"text":"1. NOTICE OF ANNUAL GENERAL MEETING","fontSize":"16","textAlign":"left","bold":true,"underline":true,"marginBottom":"10","cflou":false,"active":true,"marginTop":"10","sectionNum":"S01"},{"id":"eef51e96-953a-4b3b-b99a-f9161fb18e3d","order":170,"text":"Notice is hereby given to the members of the Association that the Annual General Meeting will be held on [Date of the AGM] at [Commencement time].","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"fae6339c-7994-4fab-818c-07ec9a238251","order":180,"text":"The business of the meeting is to receive and consider the reports and financial statements of the Association for the financial year ended [Financial year end date], to transact the ordinary business of the Annual General Meeting, and to consider any special business set out in this Notice.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"b9f0a967-4213-4ba4-a66c-b1b661febb58","order":190,"text":"This Annual General Meeting is convened so as to be held within the period required after the end of the financial year by the Associations Incorporation legislation applicable in the jurisdiction of incorporation and by the rules of the Association, the principal purpose of the meeting being to lay the financial statements of the Association before its members.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"8580be5b-fdc6-468f-ad4b-ce6a246bbc8c","value":"Company","type":"remove","operator":"="}]},{"id":"ba019fb5-365e-4e11-8d78-604268006b3e","order":200,"text":"Although, as a registered charity, the Company is not required by the Corporations Act 2001 (Cth) to hold an annual general meeting within a fixed period, this meeting is convened as the means by which the committee accounts to the members and lays the financial statements before them, consistent with the governance standards administered by the Australian Charities and Not-for-profits Commission.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"8580be5b-fdc6-468f-ad4b-ce6a246bbc8c","value":"Company","type":"add","operator":"="},{"field":"332dfe36-2b56-4be4-9806-83590ac81edf","value":"notcharity","type":"remove","operator":"="}]},{"id":"0b86aead-0a26-4fb5-a6d6-88d661bebd3b","order":210,"text":"This Annual General Meeting is convened so as to be held within the period required by the Corporations Act 2001 (Cth) and the constitution of the Company, the principal purpose of the meeting being to lay the financial statements before the members.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"8580be5b-fdc6-468f-ad4b-ce6a246bbc8c","value":"Company","type":"add","operator":"="},{"field":"332dfe36-2b56-4be4-9806-83590ac81edf","value":"charity","type":"remove","operator":"="}]},{"id":"bbda430c-0ed6-48d7-9d3f-8a37b4960dd4","order":220,"text":"Not less than the period of notice required by the rules of the Association and by the Associations Incorporation legislation applicable in the jurisdiction of incorporation has been given to every member entitled to receive it. Where a special resolution is to be proposed, at least twenty-one (21) days' notice of that resolution has been given, the resolution has been identified in the Notice as a special resolution, and its full terms have been set out.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"8580be5b-fdc6-468f-ad4b-ce6a246bbc8c","value":"Company","type":"remove","operator":"="}]},{"id":"feca8349-02b6-4637-ab01-283595d450ee","order":230,"text":"Not less than the period of notice required by the constitution of the Company and by the Corporations Act 2001 (Cth) has been given to every member and to the auditor (if any) entitled to receive it. Where a special resolution is to be proposed, at least twenty-one (21) days' notice of that resolution has been given, the resolution has been identified as a special resolution, and its full terms have been set out.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"8580be5b-fdc6-468f-ad4b-ce6a246bbc8c","value":"Company","type":"add","operator":"="}]},{"id":"5b49c074-08d2-4507-b798-d6e60ed02644","order":240,"text":"A member entitled to attend and vote is entitled to appoint a proxy to attend and vote in the member's place, in accordance with the rules of the Association.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"b32e25e4-49fb-4cfd-96b0-091018030614","order":250,"text":"By order of the committee.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"6","cflou":false,"active":true},{"id":"302e2e1a-58fb-4a8e-9aec-c471f46cf464","order":260,"text":"Signed: [Name of the Secretary], Secretary. Dated: [Date of the notice].","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"18","cflou":false,"active":true},{"id":"d7171690-0f06-4df5-b518-6f21c90aec1b","order":270,"text":"2. EXPLANATORY NOTES ON SPECIAL BUSINESS","fontSize":"16","textAlign":"left","bold":true,"underline":true,"marginBottom":"10","cflou":false,"active":true,"marginTop":"10","displayConditions":[{"field":"e8b6ccdd-0bf2-4805-a1c6-24c3aa6c07fd","value":"yes","type":"add","operator":"="}],"sectionNum":"S02"},{"id":"3973afee-9c73-4d5a-adfe-da7f2c5f3294","order":280,"text":"The following resolution or resolutions are to be proposed as special resolutions. In accordance with the applicable legislation and the rules of the Association, each resolution is set out in full below and is identified as a special resolution. A special resolution will be passed only if supported by at least three-quarters (75%) of the votes validly cast by members present and entitled to vote (in person or by proxy where proxies are permitted), and not three-quarters of the total membership.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"e8b6ccdd-0bf2-4805-a1c6-24c3aa6c07fd","value":"yes","type":"add","operator":"="}]},{"id":"7a478137-f803-49e6-9afa-6a46896469ce","order":290,"text":"Proposed special resolution 1: [Full wording of the first special resolution] Reasons and effect: [Explanatory statement of the reasons for and effect of the resolution]","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"e8b6ccdd-0bf2-4805-a1c6-24c3aa6c07fd","value":"yes","type":"add","operator":"="}]},{"id":"c2a260c8-fcd3-4ca6-b069-7fd67c32886d","order":300,"text":"Proposed special resolution 2: [Full wording of the second special resolution] Reasons and effect: [Explanatory statement of the reasons for and effect of the resolution]","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"fd7addee-421c-474e-97ab-9c6e4c696001","value":"1","type":"add","operator":"="}]},{"id":"51a78251-647a-4504-a088-214f5e07790c","order":310,"text":"Proposed special resolution 3: [Full wording of the third special resolution] Reasons and effect: [Explanatory statement of the reasons for and effect of the resolution]","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"fd7addee-421c-474e-97ab-9c6e4c696001","value":"2","type":"add","operator":"="}]},{"id":"16773818-6535-4dd5-8407-62c01725a559","order":320,"text":"Where a special resolution proposes to change the name, objects or constitution of the Association, the committee is aware that the change must be lodged with the relevant regulator within the period prescribed by the applicable legislation (generally twenty-eight (28) days) after the resolution is passed.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"18","cflou":false,"active":true,"displayConditions":[{"field":"e8b6ccdd-0bf2-4805-a1c6-24c3aa6c07fd","value":"yes","type":"add","operator":"="}]},{"id":"66f00fc7-44b7-4393-96d6-e38fb838fe49","order":330,"text":"3. AGENDA","fontSize":"16","textAlign":"left","bold":true,"underline":true,"marginBottom":"10","cflou":false,"active":true,"marginTop":"10","sectionNum":"S03"},{"id":"24fdc44b-c7b5-433c-b5b6-0d7495876887","order":340,"text":"The business of the meeting was conducted in the following order:","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"8","cflou":false,"active":true},{"id":"aeae4a05-ac5c-45ca-afaa-7edded547c9d","order":350,"text":"— Opening of the meeting and welcome by the Chairperson;","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"4","cflou":false,"active":true},{"id":"24aae5c8-46e0-432f-a542-392dda9badec","order":360,"text":"— Recording of attendances, apologies and confirmation of a quorum;","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"4","cflou":false,"active":true},{"id":"ce2f795f-ba1d-4e23-b29a-a7ad056eaa1f","order":370,"text":"— Rules of procedure and voting;","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"4","cflou":false,"active":true},{"id":"7da868d3-289e-490e-a98e-4e65e0b438f1","order":380,"text":"— Confirmation of the minutes of the previous Annual General Meeting;","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"4","cflou":false,"active":true},{"id":"f1f0dce8-fd1c-4f3e-9247-ee0149617cad","order":390,"text":"— Presentation of the reports and financial statements;","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"4","cflou":false,"active":true},{"id":"056e2fb7-0db1-4f7e-b5a2-a884d316f386","order":400,"text":"— Presentation of the auditor's report;","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"4","cflou":false,"active":true,"displayConditions":[{"field":"d0e66be1-ea88-4af1-8946-4a3b9cde0070","value":"audited","type":"add","operator":"="}]},{"id":"c4a55b8b-8922-4ea3-b153-2ab5daa38bfa","order":410,"text":"— Consideration of ordinary resolutions;","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"4","cflou":false,"active":true},{"id":"9a761ae0-a759-49e1-96ce-abfb5da812fe","order":420,"text":"— Consideration of special business and special resolutions;","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"4","cflou":false,"active":true,"displayConditions":[{"field":"e8b6ccdd-0bf2-4805-a1c6-24c3aa6c07fd","value":"yes","type":"add","operator":"="}]},{"id":"3b30471d-adfe-4bb1-a1dc-3d55dc262f05","order":430,"text":"— Election of members of the committee;","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"4","cflou":false,"active":true,"displayConditions":[{"field":"998b90e5-5bca-498a-8e21-18bcb6279666","value":"held","type":"add","operator":"="}]},{"id":"486672be-ff5d-4d30-8525-0cb3c984d2d5","order":440,"text":"— Recording of the register of members' interests and disclosures of conflicts of interest;","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"4","cflou":false,"active":true},{"id":"44a367d1-b0e8-4852-8dbc-5f1a80eda642","order":450,"text":"— Regulatory lodgements and reporting obligations;","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"4","cflou":false,"active":true},{"id":"450fc3fc-70be-4adc-b440-83905be113d7","order":460,"text":"— General business; and","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"4","cflou":false,"active":true},{"id":"0c3fff5c-3d0e-428e-a81d-b8d63efcc12c","order":470,"text":"— Close of the meeting.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"18","cflou":false,"active":true},{"id":"9b1c1b44-bebc-4a5c-84a0-b85418fca28f","order":480,"text":"4. ATTENDANCE, QUORUM AND APOLOGIES","fontSize":"16","textAlign":"left","bold":true,"underline":true,"marginBottom":"10","cflou":false,"active":true,"marginTop":"10","sectionNum":"S04"},{"id":"4a57ddd0-0da7-4a9a-af1f-7625d7fcb262","order":490,"text":"[Name of the Chairperson] took the chair and declared the meeting open at [Commencement time].","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"b37c9030-cf5b-4e28-8325-1b4ae87427c5","order":500,"text":"The number of members present in person or by proxy was [Number of members present]. The Chairperson noted that a quorum, as required by the rules of the Association, was present and that the meeting was properly constituted and competent to transact business.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"a138199f-5933-4be3-a023-cbdb4490d9f0","order":510,"text":"A member participating by the electronic means described in the Notice was taken to be present for the purpose of determining whether a quorum was present and for the purpose of voting.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"ad5dac69-7ad7-4846-aba2-377b985892b7","value":"hybrid","type":"add","operator":"="}]},{"id":"4bad04f5-0a7d-49f4-8f38-9845ca698e44","order":520,"text":"Apologies were received from: [Names of members who tendered apologies].","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"18","cflou":false,"active":true},{"id":"9a7776b2-a6ef-4e2a-95d5-c15aa6eb397d","order":530,"text":"5. ADJOURNMENT FOR WANT OF QUORUM","fontSize":"16","textAlign":"left","bold":true,"underline":true,"marginBottom":"10","cflou":false,"active":true,"marginTop":"10","sectionNum":"S05"},{"id":"1d8b12aa-c74e-4ae7-894d-bc966dd5c58f","order":540,"text":"Had a quorum not been present within the time provided by the rules of the Association after the time appointed for the meeting, the Chairperson would have adjourned the meeting to a date, time and place to be notified to the members in accordance with the rules, and the business of the meeting would have been transacted at the adjourned meeting by the members then present and entitled to vote, to the extent permitted by the applicable legislation and the rules of the Association.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"18","cflou":false,"active":true},{"id":"23331dab-89dc-448b-bbd6-e4d46755189e","order":550,"text":"6. RULES OF PROCEDURE AND VOTING","fontSize":"16","textAlign":"left","bold":true,"underline":true,"marginBottom":"10","cflou":false,"active":true,"marginTop":"10","sectionNum":"S06"},{"id":"17cdaa4c-8e39-402c-8164-151abe52a3ba","order":560,"text":"Except where a special resolution or the applicable legislation requires otherwise, each question arising at the meeting was determined by ordinary resolution, that is, by a simple majority of the votes validly cast by members present and entitled to vote.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"4ab637ce-70e5-4cf5-9f25-ae04d59e74c9","order":570,"text":"Unless a poll was demanded, each resolution was decided on a show of hands, and a declaration by the Chairperson that a resolution had been carried, or carried by a particular majority, or lost, was conclusive evidence of that fact without proof of the number or proportion of the votes recorded.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"ad5dac69-7ad7-4846-aba2-377b985892b7","value":"hybrid","type":"remove","operator":"="}]},{"id":"2ae81c8f-68fc-4a40-a215-d93308478c75","order":580,"text":"Because the meeting was facilitated using electronic means, each resolution was decided by a poll, and each person entitled to vote was given the opportunity to vote in real time, a show of hands not being used for a meeting facilitated using technology.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"ad5dac69-7ad7-4846-aba2-377b985892b7","value":"hybrid","type":"add","operator":"="}]},{"id":"cc858065-2c4a-4ba3-b512-0a1a52c5ade3","order":590,"text":"A poll could be demanded, before or on the declaration of the result of a show of hands, by the Chairperson or by any member present and entitled to vote, in accordance with the rules of the Association. Where a poll was demanded, it was taken in such manner and at such time as the Chairperson directed, and the result of the poll was the resolution of the meeting.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"ad5dac69-7ad7-4846-aba2-377b985892b7","value":"hybrid","type":"remove","operator":"="}]},{"id":"7530e525-2f54-4e9b-80a5-01525f4878c1","order":600,"text":"Each poll was taken in such manner and at such time as the Chairperson directed, and the result of the poll was the resolution of the meeting.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"ad5dac69-7ad7-4846-aba2-377b985892b7","value":"hybrid","type":"add","operator":"="}]},{"id":"cb2ccd43-1857-4af8-bf54-a9e10173ca13","order":610,"text":"In the case of an equality of votes, the Chairperson had a second or casting vote.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"18","cflou":false,"active":true},{"id":"3bd6ea23-60dd-41ec-a298-db9ef429b090","order":620,"text":"7. PROXIES","fontSize":"16","textAlign":"left","bold":true,"underline":true,"marginBottom":"10","cflou":false,"active":true,"marginTop":"10","displayConditions":[{"field":"f38c584c-2757-40d9-a9ee-542918e0cf32","value":"entitled to appoint a proxy","type":"add","operator":"="}],"sectionNum":"S07"},{"id":"09627045-0513-43cd-81a7-99a206c2baa2","order":630,"text":"Members were entitled to appoint a proxy to attend and vote in their place. An instrument appointing a proxy was required to be in the form prescribed by, and lodged with the Association within the time and in the manner required by, the rules of the Association, being not later than [Proxy lodgement deadline]. A proxy had the same rights as the member to speak at the meeting, to vote within the limits of the appointment, and to join in demanding a poll.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"f38c584c-2757-40d9-a9ee-542918e0cf32","value":"entitled to appoint a proxy","type":"add","operator":"="}]},{"id":"8a3dfd4c-e30e-4c87-b229-e55f35f39f8e","order":640,"text":"Before any vote was taken, the Chairperson informed the meeting of the number of proxies lodged and the manner in which the proxy votes were to be cast. The number of valid proxies received and admitted was [Number of valid proxies received].","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"18","cflou":false,"active":true,"displayConditions":[{"field":"f38c584c-2757-40d9-a9ee-542918e0cf32","value":"entitled to appoint a proxy","type":"add","operator":"="}]},{"id":"8d2cbe2f-f8cc-4b41-b6bf-b215177e3d27","order":650,"text":"8. CONFIRMATION OF PREVIOUS MINUTES","fontSize":"16","textAlign":"left","bold":true,"underline":true,"marginBottom":"10","cflou":false,"active":true,"marginTop":"10","sectionNum":"S08"},{"id":"7524a3c6-a4b8-4ea0-871a-1c0f5a805114","order":660,"text":"The minutes of the previous Annual General Meeting held on [Date of the previous AGM] were tabled. Upon the motion of [Name of the mover], seconded by [Name of the seconder], it was resolved that the minutes be confirmed as a true and correct record of that meeting, and that there were no matters arising from those minutes not otherwise dealt with in the business of this meeting.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"18","cflou":false,"active":true},{"id":"81dc7e5c-6252-47e1-87fd-fccf90e686c4","order":670,"text":"9. REPORTS","fontSize":"16","textAlign":"left","bold":true,"underline":true,"marginBottom":"10","cflou":false,"active":true,"marginTop":"10","sectionNum":"S09"},{"id":"7cf04d05-eabc-4ba9-ad82-2fa06af3bccc","order":680,"text":"The Chairperson presented the Chairperson's report on the activities and affairs of the Association for the financial year ended [Financial year end date]. The report was received by the meeting.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"4760bea9-3648-48f5-8415-bae418fefd4e","order":690,"text":"The Secretary reported on the membership of the Association and on the Association's compliance with its statutory obligations, including the maintenance of the register of members and the lodgement of the required annual documents with the relevant regulator. The report was received by the meeting.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"e9121a2b-3af6-4ce4-9175-34972a16f563","order":700,"text":"The Treasurer presented the financial statements for the financial year ended [Financial year end date], comprising the statement of income and expenditure, the statement of assets and liabilities and the accompanying notes. The Treasurer reported a net result of [Surplus or deficit for the year] for the year. The financial statements were received by the meeting.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"5f13362c-7045-46c4-9f16-a46a4dd9e831","order":710,"text":"The report of the auditor, [Name of the auditor], was tabled. The auditor reported that the financial statements present fairly, in all material respects, the financial position and performance of the Association in accordance with the applicable accounting and reporting requirements. The auditor's report was received by the meeting.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"d0e66be1-ea88-4af1-8946-4a3b9cde0070","value":"audited","type":"add","operator":"="}]},{"id":"ba2f354c-73c9-487c-a0c1-5dfc10b83ba0","order":720,"text":"The Association was not required to have its financial statements audited for the financial year, and the members present resolved to accept the financial statements without audit, as permitted by the applicable legislation and the rules of the Association.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"d0e66be1-ea88-4af1-8946-4a3b9cde0070","value":"unaudited","type":"add","operator":"="}]},{"id":"c1e36f7a-13f1-44be-bdb0-67b4e67d6d0c","order":730,"text":"Upon the motion of [Name of the mover], seconded by [Name of the seconder], it was resolved that the reports and financial statements be received and adopted.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"18","cflou":false,"active":true},{"id":"b7976b8b-35cb-41ce-a16c-822c1a110ae0","order":740,"text":"10. ORDINARY RESOLUTIONS","fontSize":"16","textAlign":"left","bold":true,"underline":true,"marginBottom":"10","cflou":false,"active":true,"marginTop":"10","sectionNum":"S10"},{"id":"89b2757e-2fda-452b-ad72-90c4799da797","order":750,"text":"The following ordinary resolutions were put to the meeting. Each ordinary resolution required a simple majority of the votes validly cast by members present and entitled to vote.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"7f6efb6c-846b-40de-be20-acff02dd42fb","order":760,"text":"Ordinary Resolution 1: [Wording of the first ordinary resolution, e.g. that the financial statements be adopted] Moved by [Mover], seconded by [Seconder]. The resolution was carried.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"06c0f6a1-a14c-43be-a168-445a1c92afab","order":770,"text":"Ordinary Resolution 2: [Wording of the second ordinary resolution, e.g. appointment of the auditor] Moved by [Mover], seconded by [Seconder]. The resolution was carried.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"0e6dd1a4-5aae-4613-a37f-a609647d1720","order":780,"text":"Ordinary Resolution 3: [Wording of the third ordinary resolution, e.g. setting of the annual membership subscription] Moved by [Mover], seconded by [Seconder]. The resolution was carried.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"18","cflou":false,"active":true,"displayConditions":[{"field":"99396ae1-9001-4b74-89be-a9ec9a8013d5","value":"yes","type":"add","operator":"="}]},{"id":"860e0f23-033f-4210-b146-3c903a0718a9","order":790,"text":"11. SPECIAL RESOLUTIONS","fontSize":"16","textAlign":"left","bold":true,"underline":true,"marginBottom":"10","cflou":false,"active":true,"marginTop":"10","displayConditions":[{"field":"e8b6ccdd-0bf2-4805-a1c6-24c3aa6c07fd","value":"yes","type":"add","operator":"="}],"sectionNum":"S11"},{"id":"6acf6118-a513-4803-bc97-de5fd5926ded","order":800,"text":"The special resolution or resolutions set out in the Notice and the explanatory notes were put to the meeting. The Chairperson confirmed that not less than twenty-one (21) days' notice of each resolution had been given, that each had been identified as a special resolution, and that the full terms had been set out in the Notice.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"e8b6ccdd-0bf2-4805-a1c6-24c3aa6c07fd","value":"yes","type":"add","operator":"="}]},{"id":"2ecc3992-f948-400e-933d-ba71727cba64","order":810,"text":"Special Resolution 1: [Full wording of the first special resolution] Moved by [Mover], seconded by [Seconder]. On a show of hands, the resolution was supported by [Number of votes in favour] and opposed by [Number of votes against] of the votes validly cast, being not less than three-quarters of those votes. The Chairperson declared the special resolution duly passed.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"e8b6ccdd-0bf2-4805-a1c6-24c3aa6c07fd","value":"yes","type":"add","operator":"="}]},{"id":"65bb8828-5d15-40b7-80b6-46ae911232c7","order":820,"text":"Special Resolution 2: [Full wording of the second special resolution] On a poll or show of hands as directed by the Chairperson, the resolution was supported by not less than three-quarters of the votes validly cast and was declared duly passed.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"fd7addee-421c-474e-97ab-9c6e4c696001","value":"1","type":"add","operator":"="}]},{"id":"aeb6fe72-6523-470f-827b-82c555be0397","order":830,"text":"Special Resolution 3: [Full wording of the third special resolution] On a poll or show of hands as directed by the Chairperson, the resolution was supported by not less than three-quarters of the votes validly cast and was declared duly passed.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"18","cflou":false,"active":true,"displayConditions":[{"field":"fd7addee-421c-474e-97ab-9c6e4c696001","value":"2","type":"add","operator":"="}]},{"id":"1740641d-32ae-466e-9862-b1d3695bdbcd","order":840,"text":"12. ELECTION OF THE COMMITTEE","fontSize":"16","textAlign":"left","bold":true,"underline":true,"marginBottom":"10","cflou":false,"active":true,"marginTop":"10","displayConditions":[{"field":"998b90e5-5bca-498a-8e21-18bcb6279666","value":"held","type":"add","operator":"="}],"sectionNum":"S12"},{"id":"09aa6585-41fd-4ee1-9c0e-3ed7a141fb17","order":850,"text":"The Chairperson declared all positions on the committee vacant and called for nominations. Following the conduct of the election in accordance with the rules of the Association, the following members were declared elected to hold office until the conclusion of the next Annual General Meeting:","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"8","cflou":false,"active":true,"displayConditions":[{"field":"998b90e5-5bca-498a-8e21-18bcb6279666","value":"held","type":"add","operator":"="}]},{"id":"36ebc294-27d5-499f-9461-7133116469b6","order":860,"text":"Chairperson / President: [Name of the elected President];","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"4","cflou":false,"active":true,"displayConditions":[{"field":"998b90e5-5bca-498a-8e21-18bcb6279666","value":"held","type":"add","operator":"="}]},{"id":"b48abf84-ef83-47f3-8946-d35b2e7a32dd","order":870,"text":"Secretary / Public Officer: [Name of the elected Secretary];","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"4","cflou":false,"active":true,"displayConditions":[{"field":"998b90e5-5bca-498a-8e21-18bcb6279666","value":"held","type":"add","operator":"="}]},{"id":"035eb354-7716-4eb2-8c91-0186e4f13036","order":880,"text":"Treasurer: [Name of the elected Treasurer];","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"4","cflou":false,"active":true,"displayConditions":[{"field":"998b90e5-5bca-498a-8e21-18bcb6279666","value":"held","type":"add","operator":"="}]},{"id":"8544d552-d5ae-494a-a5de-a8f2850a1be5","order":890,"text":"Ordinary committee members: [Names of the other elected committee members].","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"8","cflou":false,"active":true,"displayConditions":[{"field":"998b90e5-5bca-498a-8e21-18bcb6279666","value":"held","type":"add","operator":"="}]},{"id":"e3ffe1ac-e53f-4ed0-b89c-10b2d409b0c2","order":900,"text":"Each person elected has consented in writing to act, and is not disqualified from managing the Association under the applicable legislation.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"18","cflou":false,"active":true,"displayConditions":[{"field":"998b90e5-5bca-498a-8e21-18bcb6279666","value":"held","type":"add","operator":"="}]},{"id":"e1ab23f9-656f-4edf-8db9-fb7f6c0abd7d","order":910,"text":"13. REGISTER OF INTERESTS AND CONFLICTS OF INTEREST","fontSize":"16","textAlign":"left","bold":true,"underline":true,"marginBottom":"10","cflou":false,"active":true,"marginTop":"10","sectionNum":"S13"},{"id":"abfe45ae-96ca-4238-bd16-3eb3d88a2a73","order":920,"text":"Each member of the committee, as a person responsible for the governance of the Association, is under a duty to act honestly, with reasonable care and diligence, and in the best interests of the Association, to avoid conflicts between that duty and any personal or material interest, and to disclose to the Association the nature and extent of any such interest as soon as practicable after the relevant facts come to the member's knowledge.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"976940da-8989-4602-bb68-02406f44e934","order":930,"text":"These duties are consistent with the governance standards administered by the Australian Charities and Not-for-profits Commission, including the standard requiring responsible persons to disclose and manage conflicts of interest.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"332dfe36-2b56-4be4-9806-83590ac81edf","value":"charity","type":"add","operator":"="}]},{"id":"3449b415-541f-4e11-b16a-3abe257756c7","order":940,"text":"The following interests were declared and entered in the register of interests: [Name of the person, nature of the interest and the matter concerned]. The member or members concerned did not vote on, and were not present during the final deliberation on, the matter in which the interest was declared, save to the extent permitted by the rules of the Association.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"ba00fbfe-d8c4-46d7-ba7d-4ac403da5ded","value":"declared","type":"add","operator":"="}]},{"id":"e5cfa7ae-4d48-49b4-86f4-217cf9aaacec","order":950,"text":"No member declared any material personal interest requiring entry in the register of interests in relation to any matter considered at the meeting.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"18","cflou":false,"active":true,"displayConditions":[{"field":"ba00fbfe-d8c4-46d7-ba7d-4ac403da5ded","value":"none","type":"add","operator":"="}]},{"id":"cd05d570-009f-4e4b-95c4-0df55d0e21fa","order":960,"text":"14. REGULATORY LODGEMENTS AND REPORTING","fontSize":"16","textAlign":"left","bold":true,"underline":true,"marginBottom":"10","cflou":false,"active":true,"marginTop":"10","sectionNum":"S14"},{"id":"f6a7d91c-24d9-4ea3-bd6a-d6c2503bcc27","order":970,"text":"The meeting noted that, following this Annual General Meeting, the Association must lodge with the relevant State or Territory regulator its annual statement and financial documents in the approved form, within the period prescribed by the applicable legislation (generally within one month after the Annual General Meeting, and in any event within the outer period prescribed after the end of the financial year), and must notify the regulator of any change of name, objects, constitution, registered office or public officer within the period prescribed.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"8580be5b-fdc6-468f-ad4b-ce6a246bbc8c","value":"Company","type":"remove","operator":"="}]},{"id":"62161197-dcaa-48be-b64d-bffc8daa640b","order":980,"text":"The meeting noted that, following this Annual General Meeting, the Company must lodge with the Australian Securities and Investments Commission the documents required by the Corporations Act 2001 (Cth), and must notify that Commission of any change to its officeholders, registered office or constitution within the period prescribed, except to the extent that those obligations are modified because the Company is a registered charity.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"8580be5b-fdc6-468f-ad4b-ce6a246bbc8c","value":"Company","type":"add","operator":"="}]},{"id":"425f3d2b-90f2-4163-951f-d4da5cfdcf02","order":990,"text":"The meeting further noted that, as a registered charity, the Association must lodge its Annual Information Statement, and any reviewed or audited financial report required for its size (medium and large charities being required to lodge financial reports), with the Australian Charities and Not-for-profits Commission within six months after the end of its financial year, and must keep the Commission informed of any change to its responsible persons, its governing document and its details.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"18","cflou":false,"active":true,"displayConditions":[{"field":"332dfe36-2b56-4be4-9806-83590ac81edf","value":"charity","type":"add","operator":"="}]},{"id":"e20089b4-3485-407b-be11-bcb0a46e9bf4","order":1000,"text":"15. GENERAL BUSINESS","fontSize":"16","textAlign":"left","bold":true,"underline":true,"marginBottom":"10","cflou":false,"active":true,"marginTop":"10","sectionNum":"S15"},{"id":"ecb794d9-9341-41df-9eb3-6dab7e4abed8","order":1010,"text":"The following items of general business were considered: [Summary of any general business raised and the outcome].","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"18","cflou":false,"active":true},{"id":"39052046-c2e1-46f3-b275-0f876f2add9a","order":1020,"text":"16. CLOSE OF THE MEETING AND CERTIFICATION","fontSize":"16","textAlign":"left","bold":true,"underline":true,"marginBottom":"10","cflou":false,"active":true,"marginTop":"10","sectionNum":"S16"},{"id":"6cd34d58-2dcb-49d7-b82d-b91b9bad29e1","order":1030,"text":"There being no further business, the Chairperson thanked those present and declared the meeting closed at [Time the meeting closed].","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true},{"id":"3d745373-ca48-44fb-ada4-c64450e1e6b0","order":1040,"text":"These minutes are certified as a true and correct record of the proceedings of the Annual General Meeting and are entered in the minute book of the Association.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"20","cflou":false,"active":true},{"id":"e7d2cfa8-abb9-48fb-b22f-713f10a39286","order":1050,"text":"Signed: ______________________________","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"4","cflou":false,"active":true},{"id":"65ac0365-a929-4459-98a3-a6a8714fa89b","order":1060,"text":"[Name of the Chairperson], Chairperson.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"4","cflou":false,"active":true},{"id":"74091735-d4d0-4e72-8105-706508a54d14","order":1070,"text":"Date: [Date of certification].","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"16","cflou":false,"active":true},{"id":"8251ec4e-5a34-4023-9a04-0f736175f78c","order":1080,"text":"Signed: ______________________________","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"4","cflou":false,"active":true},{"id":"4c31edce-a9c9-4ad8-9741-d8d38154225d","order":1090,"text":"[Name of the Secretary], Secretary.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"4","cflou":false,"active":true},{"id":"3cdf4622-4927-4206-9401-49ac1081202d","order":1100,"text":"Date: [Date of certification].","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"24","cflou":false,"active":true},{"id":"1c33cde9-4665-4ebd-8510-74718089a6a8","order":1110,"text":"ANNEXURE A — MINUTES OF THE MEETING OF THE COMMITTEE","fontSize":"16","textAlign":"center","bold":true,"underline":true,"marginBottom":"12","cflou":false,"active":true,"marginTop":"20","displayConditions":[{"field":"c41e3bcf-ea0f-48a6-87d7-f374cb0ce682","value":"yes","type":"add","operator":"="}]},{"id":"22302269-26ea-41a8-a391-0379e321f6b1","order":1120,"text":"A meeting of the committee of the Association was held on [Date of the committee meeting] at [Time of the committee meeting]. Present: [Names of committee members present]. A quorum being present, the meeting proceeded to business.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"c41e3bcf-ea0f-48a6-87d7-f374cb0ce682","value":"yes","type":"add","operator":"="}]},{"id":"8d84de54-b5ee-425a-8d1d-b503ea9af056","order":1130,"text":"Declarations of interest: each member present confirmed whether he or she had any material personal interest in a matter to be considered, and any declared interest was recorded and managed in accordance with the rules of the Association.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"c41e3bcf-ea0f-48a6-87d7-f374cb0ce682","value":"yes","type":"add","operator":"="}]},{"id":"76f6a6ca-6e0b-4340-96b1-78514f45422e","order":1140,"text":"The committee resolved as follows: [Resolutions of the committee, e.g. adoption of the financial statements for presentation to the AGM, approval of the Annual Information Statement, and delegated authorities].","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"c41e3bcf-ea0f-48a6-87d7-f374cb0ce682","value":"yes","type":"add","operator":"="}]},{"id":"b2670416-1472-4a7f-8a38-e9792300e023","order":1150,"text":"The committee fixed the date of the next Annual General Meeting as [Date fixed for the next AGM], subject to the requirements of the applicable legislation and the rules of the Association.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"c41e3bcf-ea0f-48a6-87d7-f374cb0ce682","value":"yes","type":"add","operator":"="}]},{"id":"dc8432d0-dd97-4a61-b382-5cd2d7fae6e4","order":1160,"text":"There being no further business, the meeting of the committee was closed. Signed by the Chairperson of the committee: [Name of the committee Chairperson].","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"18","cflou":false,"active":true,"displayConditions":[{"field":"c41e3bcf-ea0f-48a6-87d7-f374cb0ce682","value":"yes","type":"add","operator":"="}]},{"id":"2264248f-d1ed-4016-bdb8-69d6ba26d1f6","order":1170,"text":"ANNEXURE B — CIRCULATING RESOLUTION OF THE COMMITTEE (WITHOUT MEETING)","fontSize":"16","textAlign":"center","bold":true,"underline":true,"marginBottom":"12","cflou":false,"active":true,"marginTop":"20","displayConditions":[{"field":"425dac99-9397-4877-a13d-f906c8fd097d","value":"yes","type":"add","operator":"="}]},{"id":"e624f763-4734-4a0e-b924-a034d17c5915","order":1180,"text":"The members of the committee of the Association, being all of the members entitled to vote on the following resolution, resolved without a meeting, as permitted by the rules of the Association, by signing a document containing a statement that they were in favour of the resolution set out in it. The resolution is taken to have been passed on the day on which the document was last signed by a member of the committee.","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"425dac99-9397-4877-a13d-f906c8fd097d","value":"yes","type":"add","operator":"="}]},{"id":"5ade2cf7-cc52-42a7-9b62-574d96437fed","order":1190,"text":"Resolution: [Full wording of the circulating resolution] Date last signed: [Date last signed].","fontSize":"14","textAlign":"left","bold":false,"underline":false,"marginBottom":"10","cflou":false,"active":true,"displayConditions":[{"field":"425dac99-9397-4877-a13d-f906c8fd097d","value":"yes","type":"add","operator":"="}]}]